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Presenter notes:

Presenter notes: This Microsoft Word 2010 presentation provides a prepackaged solution for helping employees maximize this word processor’s features. You may use the presentation as-is or customize it. Remove this slide before presenting the slideshow. Tips for maximizing Microsoft Word 2010.

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  1. Presenter notes: • This Microsoft Word 2010 presentation provides a prepackaged solution for helping employees maximize this word processor’s features. • You may use the presentation as-is or customize it. • Remove this slide before presenting the slideshow.

  2. Tips for maximizing Microsoft Word 2010 Get up to speed on Microsoft Word 2010

  3. New user interface for 2010 Word 2010 uses a ribbon interface rather than menus Added functionality and ease of use Less tedious than previous menu system

  4. Special Characters Microsoft Word 2010 supports the use of symbols and special characters. Click the Insert tab on the Word 2010 ribbon and select Symbol from the Symbols group on the far right. Keyboard shortcuts can be created for frequently usedsymbols.

  5. Formatting Paragraphs Use the Paragraph group on the Home tab of the ribbon to customize: • Bullet, list, and numbering options • Indents • Alignment and line spacing • Borders and shading • Sorting • Paragraph and style markup

  6. Formatting Lists Word supports automatic generation of numbered and bulleted lists: • Type the numeral one (1), a period, a space, and then your text to begin a numbered list. • Type an asterisk (*), a space, and then your text to begin a bulleted list. Customize bullet and number styles by clicking the Bullets or Numbering dropdown arrow on the Home tab and selecting a style.

  7. Using Styles Styles provide single-click access to specific formatting combinations. Word supports two style types: • Paragraph styles • Character styles Apply styles by clicking a selection from the Styles group on the Home tab.

  8. Using Templates All Word documents are based on a template. Word uses two types of templates: • Global templates • Document templates Create templates from the Developer tab.

  9. New feature: File Extensions Word 2010 uses open document format • XML-based extensions for better compatibility with other applications • .docx and .dotx are the native Word 2010 formats • Earlier binary formats are still supported • Built-in save to PDF format

  10. Using Themes Themes are similar to Templates, in that they both offer specific design elements. Themes are best used to quickly create a formatted document. Choose a theme from the Themes gallery; in the Themes group on the Page Layout tab, click the Themes dropdown arrow.

  11. Using Tables Word 2010 supports basic and advanced table functions. Create and modify tables using commands from the Tables group on the Insert tab. Right-click highlighted areas to display formatting options.

  12. SmartArt replaces Diagrams Word 2010 uses SmartArt instead of diagrams (Word 2003). Access SmartArt by clicking its icon in the Illustrations group on the Insert tab. SmartArt has many options that are similar to diagrams available in earlier versionsof Word.

  13. Inserting Charts and Excel Data • Charts make numeric data more compelling. • Use Microsoft Excel to create charts from inside Word 2010.

  14. Track Changes And Comments Track Changes empowers collaborative development. Use Comments to add notes. Use Accept/Reject Changes to complete a document.

  15. Creating Forms Forms provide a consistent, organized interface for collecting information. Use the Controls group on the Developer tab. Protect your forms.

  16. Form Letters and Mail Merge • The Letter Wizard creates professional-looking form letters. • Mail Merge simplifies mass distribution.

  17. Creating and Printing Labels Create custom addressed envelopes or mailing labels in a snap. When creating many labels, create a new document formatted for your label type. Use the Mail Merge Wizard to import addresses from another source.

  18. Creating Tables of Contents Create a table of contents using the References tab. Heading styles help build tables of contents. Update a table of contents when you revise the document.

  19. Using Macros Macros replay repetitive actions or perform custom tasks. Create macros by clicking Macros or Record Macr0 in the Code group on the Developer tab. Assign the macro to a keystroke combination or add it to the Quick Access toolbar.

  20. Final Thoughts Are there any questions? Don’t forget to take your Microsoft Word 2010 quick reference sheet. Thanks for attending.

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