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Year-End Closing of the Books Fiscal Year 2010

Year-End Closing of the Books Fiscal Year 2010. Dates to Remember:. June 30 Last day of FY10 July 8 Period 12 closes at 5:00 p.m. July 15 FY10 Campus Banner lockdown occurs at 5:00 p.m. July 26 Period 14 (FY10) closes at 5:00 p.m.

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Year-End Closing of the Books Fiscal Year 2010

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  1. Year-End Closing of the BooksFiscal Year 2010

  2. Dates to Remember: • June 30 Last day of FY10 • July 8 Period 12 closes at 5:00 p.m. • July 15 FY10 Campus Banner lockdown occurs at 5:00 p.m. • July 26 Period 14 (FY10) closes at 5:00 p.m.

  3. Dates to Remember:UO Foundation • June 24 (Transfers to UO) 5:00 p.m. deadline for Transfer Check Disbursement Requests (CDR’s). • July 6 (Direct payments to outside vendors) deadline for CDR’s. All CDR’s dated 6/30/10 and prior, and received at the Foundation by 7/6/10 will be expensed in FY10. • July 6 Deadline for submitting completed FY10 gift information to the Foundation.

  4. Key Points: • Fiscal periods 1-12, 14. Each fiscal period should stand on its own. • Banner is the system of record. • All funds, including grant and agency funds, must have transactions recorded in proper FY. • Departments with new leases or using loaned equipment (see handout).

  5. Key Points Continued: • Each department must submit a detail and aging report of their non-SIS accounts to BAO. These reports must be reconciled to banner as of period 14. • FY10 is the base year for our Facilities and Administrative rate proposal.

  6. Documents entered in FIS for FY10 must have a June 1 – 30, 2010 transaction date. This includes: Budget Changes Invoices JV’s Travel Reimbursements Dating FIS Documents

  7. Encumbrances • BAO will roll only restricted fund-related encumbrances from FY10 to FY11. • Other remaining encumbrances will not be rolled into the FY11 accounting records.

  8. Expenditure Cut-Off Guidelines • Expenditures must be charged to the fiscal year in which goods are received or services are performed. • For goods and services received by June 30 for which vendor invoices have not been received please fill out an A/P Report and forward to BAO. • http://ba.uoregon.edu/sites/ba/files/forms/yearendap.pdf

  9. BAO Help • Accounting and Financial Management Contacts http://ba.uoregon.edu/staff/actg-and-finl-mgmt-contacts • Accounts Payable 6-3143 http://ba.uoregon.edu/staff/ap-invoice-payment • Travel 6-3158 http://ba.uoregon.edu/staff/travel

  10. Questions?

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