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Lab-Wide Earned Value Management System Project Core Team Meeting

Lab-Wide Earned Value Management System Project Core Team Meeting. November 12, 2008 Dean A. Hoffer/Elaine McCluskey. Agenda. System Description and Implementing Procedures Cleanup [Elaine] Rollout [Dean] Pocket Guide progress [Elaine] OECM Pre-Meeting 6-Nov outcome [Dean] Training

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Lab-Wide Earned Value Management System Project Core Team Meeting

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  1. Lab-Wide Earned Value Management System ProjectCore Team Meeting November 12, 2008 Dean A. Hoffer/Elaine McCluskey

  2. Agenda • System Description and Implementing Procedures • Cleanup [Elaine] • Rollout [Dean] • Pocket Guide progress [Elaine] • OECM Pre-Meeting 6-Nov outcome [Dean] • Training • 2 Day EVMS Training status [Dean] • Special Topic Areas Training – show what we have [All] • Scheduling topic training [Elaine/Dean] • FYIs • Status of customized Cobra CPR5 3 month rolling average report [Suzanne] • Status of Free Physicists Guidance Document from OHAP [Dean/Elaine] • Status of Action Items Lab-Wide EVMS Project Core Team Meeting

  3. Document Revisions • Need to be done in advance of giving OECM documents very shortly • Includes removing funding references from procedures, correcting reference to OHEP free physicist guidelines • Also need accounting procedure references for crosswalk table – Finance responsibility • Need to get documents resigned – goal by Nov 21 Lab-Wide EVMS Project Core Team Meeting

  4. Document Rollout • Presentation tomorrow, 13-Nov Field Financial Managers FFM meeting • Will issue email to current and future project leaders • Arrange to present at Director’s Senior Manager Group meeting (Difficult to find a date when all are around) • Generate memo from Pier to be sent to all current and planned project folks, plus D/S/C heads for distribution down (memo will be timed with Director’s Senior Manager Group presentation) • Article in Fermilab Today (Peter G. sent email to Fermilab Today but no feedback) (will time with the 2 items above) Lab-Wide EVMS Project Core Team Meeting

  5. Pocket Guide Status • Per last meeting, changes have been marked up • Harry created new definitions/acronyms list • All going to Terry for compilation • Probably ready in a couple weeks • Need one week before EVMS training? Lab-Wide EVMS Project Core Team Meeting

  6. OEMC Pre-meeting Outcome • Well attended by Fermilab and Fermi site office senior management • Determined Readiness Assessment (RA) will be week of 5 Jan (will propose to OECM Friday, 9-Jan) • Need to have System Description and Procedures to them by 8 Dec • May not interview all CAMS at certification review • NOVA is only project being reviewed • Some topics they brought up - to be handled at RA • Free physicist policy • MR versus contingency • CAMS being on site versus phone interviews Lab-Wide EVMS Project Core Team Meeting

  7. Training Status • 2-day training status – scheduled for Dec 3 & 4 • Topic training – schedule in limbo • Any preliminary looks at training presentations? (Bill, Suzanne, Dean, Elaine) Lab-Wide EVMS Project Core Team Meeting

  8. FYIs • Status of customized Cobra CPR5 3 month rolling average report [Suzanne] • Status of OHEP Guidance - latest from Peter [Dean] Lab-Wide EVMS Project Core Team Meeting

  9. Action Items Lab-Wide EVMS Project Core Team Meeting

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