Surgical Instrument Tracking and Management

1. CSAO Conference Reprocessing: The perpetual Puzzle September 15, 2008 Surgical Instrument Tracking and Management

2. Discussion Topics • Introductions • What is Instrument Management? • Why Instrument Management? • What is the Return on Investment for Instrument Management? • What to think about when purchasing an Instrument Management Solution

3. What is Instrument Management? • Solution to Manage Your Workflow • Count Sheets (Picklists) • Peel Packs • Sterilizer Records • Loaner Trays • Inventory Locations • Trays • Case Carts • Individual Instruments • Mobile Equipment

4. What is Instrument Management? • Solution for “Business Intelligence” • Reporting Tools • Container Information • Employee Productivity • Inventory Throughput • Process Management • Case Tracking (Infection Control) • Instrument Information • Sterilizer Records

5. Why Instrument Management? • CS Benefits • Reduce unused instruments in trays • New employee training

6. Why Instrument Management? • OR & CS Benefits • Reducing lost (or misplaced) instruments • Prioritizing workload • Instrument repair and maintenance • Accurate tray assembly • Locating inventory • Tracking/fixing Quality Issues • Loaner tray management • Improved communication • Meet Regulatory Requirements

7. Why Instrument Management? • Infection Control • Case Tracking Functionality • Track individual instruments to Patient Case

8. What is the Return on Investment for Instrument Management • Annual Instrumentation Cost Savings • Instrument Maintenance and Repair Cost Savings • OR Time Savings • The Cost of Quality • SPD Training Time • SPD Productivity • Infection Control

9. What to Think About When Purchasing an Instrument Management Solution • Is the solution easy to use? • User Friendly? • Intuitive Flow?

10. What to Think About When Purchasing an Instrument Management Solution • What Level of Instrument Management should we start with? • Evaluate your own department! • Use a “scaled”, gradual approach of implementation OR • Start out with full blown “tray level” or “instrument level” tracking?

11. What to Think About When Purchasing an Instrument Management Solution • What about the pre-implementation work? • Data conversion? • Hardware ordering?

12. What to Think About When Purchasing an Instrument Management Solution • Is there adequate training provided? • How many weeks? • Does the training involve all employees trained by vendor? • Be aware of potential for too much responsibility left to the hospital

13. What to Think About When Purchasing an Instrument Management Solution • Can the solution interface with other applications (ie. Sterilizers and/or OR scheduling)? • Electronic documentation of sterilizer loads • Paperless record keeping • Import daily schedule and preference card information • Prioritization of processing workload

14. What to Think About When Purchasing an Instrument Management Solution • Can the solution track individual instruments - and do we need it to? • Can our issues be solved at the “tray level” of tracking? • What is the cost of marking individual instruments? • What method does the vendor use to mark instruments?

15. What to Think About When Purchasing an Instrument Management Solution • What does this mean for the hospital IT department? • When should we involve IT? • Is the solution web-based or client-server? • Advantages of a web based system: • Remote support • Upgrades installed automatically • Uptime guarantee • Low maintenance for hospital IT department

16. 2. Assemble the Instruments using the Touch Screen Instrument Flow 1. Scan the Tray 7. Scan case cart to decontam location 6. Scan case cart to OR location 3. Build the Load 5. Scan Containers to Case Cart or Sterile Storage 4. Assign load to sterilizer (CA)

17. Product Demonstration

18. Questions?Please contact:Dwight HasbrouckBusiness Development ManagerCensis Technologies, Inc.615-397-1912