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Contract Closeout; Why does it Have to be so Difficult?

Contract Closeout; Why does it Have to be so Difficult?. Karen Glogowski CPPM. Contract Closeout . Goals: Discuss Issues experienced in the Contract Closeout Process. Discuss Lessons Learned Discuss Best Practices in Contract Closeout. Contract Closeout . Notification

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Contract Closeout; Why does it Have to be so Difficult?

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  1. Contract Closeout; Why does it Have to be so Difficult? Karen Glogowski CPPM

  2. Contract Closeout Goals: • Discuss Issues experienced in the Contract Closeout Process. • Discuss Lessons Learned • Discuss Best Practices in Contract Closeout Briefing Title/Disclaimers

  3. Contract Closeout • Notification • Who notifies Property Management? • Is Property Management notified consistently? • What happens upon notification? Briefing Title/Disclaimers

  4. Contract Closeout Inventory • Where is all that Property? • What happened to all those people who used to work on that program? • Cross Utilization on current contracts Briefing Title/Disclaimers

  5. Contract Closeout • Assigning any new property requires signature from gaining and losing custodians. • Mandatory training for all employees who have property in their name that outlines their responsibilities. • Future state will include informational posters with how to’s and what to do if’s. Briefing Title/Disclaimers

  6. Contract Closeout Contract Closeout Team • Procurement-Responsible for closing all PO’s including those with subcontractors • PP&C-Responsible to ensure that all material under the contract has been properly dispostioned. • Shipping-Requesting Government Bill of Lading and ensuring all product has been shipped. • Finance-Closing all charge numbers accountable to the contract. Briefing Title/Disclaimers

  7. Contract Closeout Team Cont. • Engineering-Processing equipment for disposal or requesting it be transferred to a follow-on contract. • Program Management-Ensure all contract related activity has been completed and translate any additional need of equipment. • Contracts-Provide closeout notification and coordination of requests to the customer. • Comsec/Security-proper disposition of all classified property as required by security regulations. • Depot-Coordination and disposition of any property and is managed by the logistics management system. Briefing Title/Disclaimers

  8. Contract Closeout How do I fix this? • Contract Closeout Team • Training, Training, Training • Transaction Based Inventory • Communication Briefing Title/Disclaimers

  9. Contract Closeout Questions/Discussion Briefing Title/Disclaimers

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