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CORES: Core Ordering and Reporting Enterprise System

CORES: Core Ordering and Reporting Enterprise System. Supporting the needs of Core Lab managers and users. USC Research System Requirements. Track and schedule usage of equipment and services within research service centers

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CORES: Core Ordering and Reporting Enterprise System

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  1. CORES: Core Ordering and Reporting Enterprise System Supporting the needs of Core Lab managers and users

  2. USC Research System Requirements • Track and schedule usage of equipment and services within research service centers • Automatically generate charges to individual accounts and establish liens when services are scheduled • Single monthly report of all charges for each recharge center • Verify and establish appropriate charges based on USC policy and business and research goals

  3. Vanderbilt CORES System Capabilities • Process orders and reservations • Integrate charges and interface with financial system • Electronic processing and tracking • Robust reporting and queries • Encumbering funds process designed but not developed • Mature system with numerous university and research institute partners • Installation and ongoing support from Vanderbilt

  4. Features for Core Managers • Supports both Service and Product Cores • Online order entry • Online catalog of goods, services and prices • Track staff time and other resources by order • Real-time inventory management

  5. Features for Principal Investigators • Online ordering and tracking • Integrated invoices for each account • Streamlined process for disputing charges • Automatic processing to the financial system

  6. Features for the University • More timely and accurate billing and payment • Better reporting to support management of core labs • Support optimal use of core lab resources

  7. Next Step: Fit-Gap Analysis • Convene pilot group of core managers • Gain deeper understanding of CORES out-of-the- box functionality • Confirm features that fit USC business processes • Identify any gaps – features USC needs that need to be modified in or added to CORES

  8. Timeline • Initial presentation December 2011 • Signed contract February 6th, 2012 • Open Demonstration – April 11, 9:00 am • Harkness Assembly Conference Room, CSC 250 • April 11 and 12 – Detailed gap analysis with representatives from pilot core labs • Construct and implement detailed project plan • Target Implementation – October-December 2012

  9. CORES website www.mc.vanderbilt.edu/CORES

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