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2018 INAIR Newcomer’s Workshop

2018 INAIR Newcomer’s Workshop. Presented By: Andrea Ingle Indiana University – Bloomington Nandini Ramaswamy Butler University. Introduction. Name Institution What do you do How did you get into IR. Goals. Define IR Discuss the Make-Up and Levels of Expertise

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2018 INAIR Newcomer’s Workshop

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  1. 2018 INAIR Newcomer’s Workshop Presented By: Andrea Ingle Indiana University – Bloomington NandiniRamaswamy Butler University

  2. Introduction • Name • Institution • What do you do • How did you get into IR

  3. Goals • Define IR • Discuss the Make-Up and Levels of Expertise • Discuss Responsibilities • Present Tools and Concepts • Identify Professional Development Opportunities • Identify Resources

  4. IR Definitions • Wikipedia • broad category of work done at schools, colleges and universities to inform campus decision-making and planning in areas such as admissions, financial aid, curriculum, enrollment management, staffing, student life, finance, facilities, athletics, and alumni relations • AIR • Their mission is “to support its members in the process of facilitating quality, data-informed decisions for the enhancement of higher education.” • IU IR Mission • Meet the institutional data, research, and analytic needs of the university administration, to assure accurate and timely reporting of data to internal and external audiences, and to support data-driven decision-making.

  5. What is it really? • My Definition • I count things (Loosely defined) • I then analyze things that I counted (Loosely defined) • I share what I know

  6. Group Activity - 1 • Draw a diagram of what IR looks like at your campus. • Who participates in IR activities at your campus? • What expertise do you have on your campus? • Who do you report to and who do they report to? • What information is provided routinely? • Who do people go to when they have questions? • Compare your diagram with others in your group – Similarities/Differences. • Share some with the whole group. Would you have changed your picture after looking at others drawings? • Any observations????

  7. How Are Offices Made Up? • Institution Make-Up • Public vs Private • (for-profit, not for-profit) • 2-Year vs 4-Year • Programs Offered • Office Make-Up • # of institutions served • # of IR staff • # of students and faculty • Reporting Line • Levels of Expertise • Student Records – Admissions, • Enrollment, Courses, Degrees • Financial Aid • Human Resources (HR) • Finance • Assessment No 2 Offices are alike!

  8. Stakeholders • Internal • Higher Leadership (e.g. President, VPs) • Administrative Offices – Modular Areas • Schools/Programs • Board of Trustees • External • Federal • State – Indiana Commission for Higher Education, Government • Accrediting Agencies – Higher Learning Commission, Program Level • Educational Survey Organizations • Ranking Organizations • Community

  9. Group Activity - 2 • What do the following acronyms stand for? • IPEDS • CDS • HEOA • CSRDE • FTE • DE • AIR • SAT • CB • CIP

  10. What are IR Area of Responsibilities? • Data Collection and Reporting • Internal • External • Assessment • Benchmarking/Peer Analysis • Strategic Planning • Projections/Forecasting

  11. Data Collection and Reporting • Internal • Ad Hoc Requests (e.g. data pull, report/analysis, one number, summary) • Census Data and Reporting • Fact Books/Data Digests • Historical Record Keeping • External • NCES/IPEDS - Surveys • Indiana Commission for Higher Education – Annual Submission, • Program Approvals Process – CIP Codes • Government – Higher Education Opportunity Act Disclosures, House • and Senate Bill Mandates • Accrediting Agencies – HLC and program level surveys • Educational Surveys – Common Data Set, College Board, Petersons, Wintergreen Orchard, ACT, AAUP, CUPA, Princeton Review, CSRDE • Ranking Organizations – US World News, Times Higher Education (THE) World Rankings, QS World University Rankings, Global Research University Profile (GRUP) Rankings

  12. Activity - 3 • IPEDS College Navigator • Purpose of Tool • Review general information about an institution • Compare general information for a few institutions • Finding comparative groups – peer, aspirational, • competitor, predetermined (e.g. Carnegie Classification, • Big 10 Athletic Conference, Achieving the Dream). • Demo using Indiana University - Bloomington • Exercises – See Attachment

  13. General Housekeeping • Providing Information • Types of Information Needed • IR Tools • Concepts • Professional Development Opportunities • Resources

  14. Providing Information • Who is the audience? • Is this a one-time/on-going need? • What is the expectation? • Fact Book • Short Email • Executive Summary • Full Report • Presentation • Information Needed – do you have all the details?

  15. Information Needed • Recruitment • Diversity • Affordability • Course Management • Assessment • Retention • Graduation Rates • Accreditation • Surveys • Faculty and Staff • Financials • Alumni/Donor • Online Education • Veterans

  16. Present Tools • Microsoft Tools (Word, Excel, ACCESS) • Enterprise Resource Planning (ERP)/Education Platform Tools (e.g. PeopleSoft, Banner, Datatel, Home Grown) • Statistical Packages (e.g. SAS, SPSS) • Data Warehouses • Report Writing Tools (e.g. Cognos, Crystal, Argos, SQL, Discoverer, Tableau) • BI Tools and Dashboards

  17. Concepts • Validity • Reliability • Integrity and Confidentiality • Proactive vs Reactive • Common IR Definitions and Understandings • IPEDS Glossary – http://nces.ed.gov/ipeds/glossary/ • IU Glossary – https://uirr.iu.edu/resources/glossary/index.html • Common Education Data Standards (CEDS) National Collaborative Effort - https://ceds.ed.gov/elements.aspx

  18. Professional Development Opportunities • INAIR – Annually in Spring • AIR – Annually in May • May 29 – June 1, 2018 in Orlando, FL • Tableau Conference • October 22-25, 2018 in New Orleans, LA • HEDW Conference (Higher Education Data Warehousing) • April 8-11, 2018, at Oregon State University. • IPEDS Training Workshops • Online Tutorials • Other Upcoming Workshops • IPEDS Technical Review Panels (TRP)

  19. Resources • Integrated Post Secondary Educational Data Systems (IPEDS) • http://nces.ed.gov/ipeds/ • National Center for Education Statistics (NCES) • http://nces.ed.gov/ • http://nces.ed.gov/ccd/ - common core of data – tools • Indiana Commission for Higher Education (ICHE) • http://www.in.gov/che/ • Common Data Sets (CDS) • http://www.commondataset.org/ - initiative

  20. Resources Cont. • U.S Department of Education (DOE) • http://www.ed.gov/ - Home Page • U.S. Bureau of Labor Statistics (BLS) • http://www.bls.gov/ - Home Page • U.S. Census Bureau • http://www.census.gov/ - Home Page • STATS Indiana (IBRC) • http://www.stats.indiana.edu/ - Home Page • NSSE, FSSE, and BCSSE http://nsse.iub.edu/ • National Student Clearinghouse (NSC) • http://www.studentclearinghouse.org/ • US News – Best Colleges • http://colleges.usnews.rankingsandreviews.com/best-colleges

  21. Take Home Goals • Fuller understanding of IR • Get to know the experts/resources (people) in Indiana or INAIR – someone you could call or talk to about: • Tools • Areas of Specialty – IR Expertise • Get to understand your own campus better • Local Resources • Policy • Data Experts • Understand how to incorporate this new information into your daily work.

  22. Statistics Quote: “Torture numbers, and they’ll confess to anything” ~ Gregg Easterbrook Questions?????

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