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Fee Property Management in Tobin LeaseData

Fee Property Management in Tobin LeaseData. Tuesday, April 20 th 2:15-3:15. Tobin LeaseData. Designed to Manage Leases Deeds Leases Granted on Fee Properties. Tobin LeaseData. Field Names and Tabs Vary for Deeds and Leases Granted on Deeds (Out Leases).

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Fee Property Management in Tobin LeaseData

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  1. Fee Property Management in Tobin LeaseData Tuesday, April 20th 2:15-3:15

  2. Tobin LeaseData • Designed to Manage • Leases • Deeds • Leases Granted on Fee Properties

  3. Tobin LeaseData • Field Names and Tabs Vary for Deeds and Leases Granted on Deeds (Out Leases). • Additional Reports Created for Receivables and Invoicing.

  4. Administrative Tasks • Add New Group Codes • Populate Configurations • Update User Security • Update Look Up Tables

  5. Group Codes Add Group Codes for Deeds and Out Leases

  6. Configurations • Populate Configurations for Deeds and Out Leases with applicable Group Codes • Multiple group codes can be assigned to Deeds and Out Leases. Separate Group Codes by Commas Without Spaces.

  7. Update Lookup Tables • The Rule Table within the Admin/Look Up Table should be used to customize drop down views across Group Codes or utilize the Admin/Copy Group to Dropdown. • The Bi-Directional Cross Reference requires that each Group Code be reflected within the Rule.

  8. User Security • Regenerate User Security to Include the New Group Code(s) for Deeds and Out Leases for Each Applicable User.

  9. Deed Information

  10. DEED HEADER WINDOW Deed Number, Grantor, Grantee and Deed Type

  11. HEADER DATE WINDOW Deed Date

  12. HEADER DEED COST WINDOW • Deed Cost (Available at Header and Tract Levels) to store / record the cost of the asset.

  13. TRACT HEADER WINDOW Deed Number, Other Interests

  14. TRACT PARTICIPANT WINDOW The Participant Window will be populated with those company(s) who own the asset or who received a percentage of the assignment of Deed. (The in-house entity / affiliated company will be the common participant captured).

  15. TRACT MINERAL INTEREST WINDOW • The Mineral Interest Window displays Out Lease information • This window is automatically populated when the Out Lease is cross referenced at the tract level, to the Deed at the tract level. • This window can be utilized for determining company leased /unleased acres with an ad hoc reporting tool.

  16. Payment Information The Deed does not have a Payment Window because no payments are made after the company has purchased the asset.

  17. Leases Granted on Deeds (Out Lease) Information

  18. Header Window Same As The Standard Lease Window.

  19. RECEIVABLES WINDOW Window where company records expected payments negotiated under the Lease.

  20. EXPANDED RECEIVABLES WINDOW Receivable Type, Receivable Status, Receivable Amount Note: Right Mouse Popup Menu contains the Copy Receivable feature like copy Payment feature

  21. EXPANDED RECEIVABLE WINDOW - PAYEES The payees captured will commonly be the in-house entity / affiliated company.

  22. EXPANDEDRECEIVABLES WINDOW Tract Assignment - As with standard leases, if a lease tract is inactive a payment cannot be assigned.

  23. EXPANDED RECEIVABLES WINDOW -- PAYOR • Parties responsible for payment to company for Leased Deed. • This data is pulled from the Participant Window. • Note: The Tract Payment Window must be set up before the “billing” can be selected at the Payor Tab.

  24. LEASED DEED TRACT WINDOW Other Interests

  25. TRACT CROSS REFERENCE AND DEED MINERAL INTEREST WINDOWS When the Out Lease is cross referenced at the tract level, to the Deed at the tract level, the Deed Mineral Interest Window displays Out Lease information. Deed Cross Reference on Out Lease Out Lease Information on Deed Mineral Interest Window

  26. Reports and Processes

  27. ProcessMaintain Receivables Process used for recording payments to the company owning the Leased Deed.

  28. CHECK DETAIL WINDOW This drop down will display all Business Associates flagged as In-house Entities. STEP 1: Complete Check Detail and Save. STEP 2: Left Mouse Click Show Leases Button . This process allows the set up of a new payment or the ability to browse existing payments. The detail can be modified any time. If a duplicate check number is entered, a warning message will appear. The user can elect to proceed.

  29. PAYOR CHECK DETAIL WINDOW Note: Total Payment Amount defaults from the Total Check Amount Field on the previous Check Detail Window. STEP 3: Left Mouse Click New Button.

  30. ADD/SEARCH PAYOR CHECK DETAIL WINDOW This window allows selection of all payment information set up in the Out Lease Receivables Window. The data retrieved can be filtered by the above standard filtering columns. Recommend filtering by Payor # and/or Payor Name.

  31. PAYOR CHECK DETAIL WINDOW The In Balance Flag will automatically appear when the Total Payments and the Total RCVD amounts are equal. • The Total RCVD Field is the only point of data entry. All other information is populated from the Out Lease Payment Window • Data Elements: Payor #; Payor Name; Lease #; Suffix; Group Code; Receivable Type; Date Due; Payment Due; Service Charge; Total Due and Total Received.

  32. PROCESS REQUEST -- GENERATE FEE MINERAL REPORTS This process generates the Receivables Report, Variance Report, and Invoices.

  33. GENERATE RECEIVABLES After process completes, Left Mouse Click Reports. Date Range is unlimited; Report Generated for all Payments or by specific Payor; Report Grouped by Organization; Select Payees displays In-house Entities; Option to include Out of Balance Checks.

  34. Income ReportIncome/Variance/Invoice

  35. INCOME REPORT

  36. VARIANCE REPORT

  37. INVOICES

  38. PROCESSES AND INFOMAKER REPORTS • The Process Generate Fee Reports reflects all data regardless of the stage code or active/inactive status. • The InfoMaker Reports have been modified to allow selection of reports defined by Group Code (Acreage Report and Expiration Report and Obligation Report). • Forecasting Reports should be obtained from the Generate Fee Mineral Reports.

  39. POINTS OF INTEREST • The same Deed Number, Out Lease Number and Lease Number can be used across Group Codes. • The field names within the application have not changed, only the window descriptions. Therefore, no changes were made to Landx for conversion purposes.

  40. Tobin LeaseData • Designed to Manage • Leases • Deeds • Leases Granted on Fee Properties • Through The Use Of Additional Group Codes And New Configurations • Field Names and Tabs Vary for Deeds and Leases Granted on Deeds (Out Leases). • Additional Reports Created for Receivables and Invoicing.

  41. Tobin LeaseDataDemo of Fee and Out Lease

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