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Everyone Needs to Plan Ahead: A Work Plan for Getting Started by October 15

2008 NCLB School Choice Leadership Summit. Everyone Needs to Plan Ahead: A Work Plan for Getting Started by October 15. Joshua L. Abbott, Meredith Brodie, Peggy Hildebrand Tuesday, June 24, 2008. Overview. Introduction Federal and State Requirements Key Points District Workplan

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Everyone Needs to Plan Ahead: A Work Plan for Getting Started by October 15

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  1. 2008 NCLB School Choice Leadership Summit Everyone Needs to Plan Ahead: A Work Plan for Getting Started by October 15 Joshua L. Abbott, Meredith Brodie, Peggy Hildebrand Tuesday, June 24, 2008

  2. Overview • Introduction • Federal and State Requirements • Key Points • District Workplan • Provider Workplan • Next Steps

  3. Federal and State Requirements Related to SES • No Child Left Behind, Section 1116 • Section 1008.331, Florida Statutes • Florida State Board Rule 6A-1.039, FAC

  4. NCLB Requires School Districts to: • Notify parents of eligible students • Facilitate services • Enter into agreement with state-approved providers

  5. NCLB Requires State-Approved SES Providers to: • Report student progress • Maintain secular content • Align instruction with state and local standards

  6. Section 1008.331, Florida Statutes and SBE Rule 6A-1.039 FAC • Requires school districts to create a streamlined process which enables eligible students to begin receiving services no later than October 15 of each school year. • Requires state-approved SES providers to provide services to eligible students no later than October 15 of each school year.

  7. In Order to Begin Services On Time… Districts and Providers MUST work together!

  8. Key Points • Contract Management • Recruiting, Hiring, and Training Staff • Parent Outreach and Enrollment Process • Knowledge of Schools, Parents, and District Policies and Procedures

  9. Getting Started: A District and Provider Perspective

  10. Contract Management: Districts • Identify providers approved for the district • Determine which providers are willing to sign a contract • Sign contracts and obtain school board approval • Schedule provider information meetings (monthly or quarterly)

  11. Contract Management: Providers • Contact districts in which provider is approved to provide services • Begin contract process • Sign contract • Abide by all terms in the contract • Ensure good communication with district staff

  12. Facility Usage: District • Determine district policy regarding facility usage • Provide forms and designate facility usage fees • Define sign-in and sign-out procedures • Facilitate facility usage agreements • Develop policy if available facilities are not sufficient to meet request for space

  13. Facility Usage: Providers • Know school and district policies related to facility usage • Determine how much space is needed • Develop a schedule • Understand and follow the terms and conditions • Remember, you are a guest!

  14. Invoicing: District • Schedule meeting and provide training regarding district business policies and procedures • Provide training regarding web based management system • Notify providers of any discrepancies related to billing within contract allotted time

  15. Invoicing: Providers • Implement the district invoicing process to ensure accurate records and prompt payment • Ensure staff is trained regarding district management system • Understand what a complete, approvable invoice should look like • Understand when to expect payment • Provide training to staff regarding the billing and invoicing policies and practices

  16. Recruiting and Hiring Staff: Districts • Hire or designate school site facilitators • Facilitate teacher recruiting fairs for providers • Create and require providers to require district employees hired by the provider to sign dual employment form • Notify providers regarding district policies related to fingerprinting and background checks • Facilitate process to verify qualifications of tutors

  17. Recruiting and Hiring Staff: Providers • Provide written position description for tutors • Establish procedures for recruiting high quality, credentialed, and experienced teachers • Identify other staffing needs to ensure capacity of infrastructure: administrative, regional directors, and local management • Verify applicants meet qualifications consistent with approved district application

  18. Recruiting and Hiring Staff: Providers (cont) • Participate in teacher recruiting fairs • Facilitate fingerprinting and background checks for all staff who have access to school grounds, direct contact with students, or access to school funds • Require staff to sign employment contract • Hire or designate local oversight (regional/district) management

  19. Staff Development: Districts • Provide training for school administrators and site facilitators • Schedule meetings for providers to provide guidance and training related to SES and district policies • Conduct training for providers related to SLPs

  20. Staff Development: Providers • Develop orientation and training programs • Conduct intensive training regarding company policies and procedures, curriculum, and instructional strategies consistent with approved application • Design and implement plan for efficient development of SLPs • Identify strategies for obtaining parent signatures on SLPs

  21. Knowing Your Schools: Districts • Provide access to school improvement plans • Share school and district data related to student performance • Facilitate partnership between school administrators and parents • Provide training and information related to SES to school administrators to ensure SES is considered a strategy for comprehensive school improvement

  22. Knowing Your Schools: Providers • Know the students, parents, and communities you serve and their specific needs • Review school improvement plans • Review school and district student performance dates • Collaborate with school administrators in comprehensive school improvement efforts consistent with school improvement plans

  23. Training Opportunities for Districts and Providers • Student learning plans • SMART goals • Progress monitoring • Materials

  24. Training Opportunities for Districts and Providers (cont) • Sunshine State Standards • Understanding FCAT and other local assessments • Invoice and billing procedures • Code of Ethics

  25. Enrollment: Districts • Develop work plan related to parent notification and outreach • Notify parents regarding SES before and after the first day of school • Facilitate enrollment process to ensure parents have easy access to information and procedure to return enrollment forms • Develop plan and procedure to prioritize students if demand for services exceeds available funds

  26. Enrollment: Providers • Train all staff to comply with requirement that districts are responsible for enrolling students • Monitor employees to ensure compliance with district marketing policies and contract

  27. Stressing the Importance of the Code of Ethics: Districts and Providers • Updates • Signature • Training

  28. Contact Information • Meredith Brodie, Sunshine SES • (954) 382.0117 • meredith@sunshineflses.com • Margaret (Peggy) Hildebrand, Volusia County School Board • (386) 255.6475 • mhildebr@volusia.k12.fl.us • Joshua Abbott, FDOE • (850) 245.7892 • Joshua.Abbott@fldoe.org

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