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1. Selecting The Proper LIMS A Systematic Approach To Guarantee A Successful Implementation Robert Walla Astrix Technology Group New York .West Palm Beach . Boston . Philadelphia . Kansas City . Los Angeles www.astrixtechgroup.com

2. NEMC 2011 Why Do We Need A Systematic Approach To Select A LIMS?

3. NEMC 2011 Major Life Purchases • Automobile • House Usually Purchased Based On High Level Requirements

4. NEMC 2011 LIMS High Level Requirements • Must Be User Friendly • Must Operate On Windows • Must Operate On The Internet • Must Be Able To Track Samples • Must Perform QC • Must Generate Reports

5. NEMC 2011 Requirements Approximately 100 Commercial LIMS And They All Can Meet Those High Level Requirements LIMS Operate At The Granular Level Of The Organization

6. NEMC 2011 High Rate Of Failure 50% Of All LIMS Initiatives Do Not Get Fully Implemented, Do Not Meet User Expectations Or Fail Outright.

7. NEMC 2011 LIMS Requirements Decomposition • Must Be Able To Track Samples • Does It Track Split Samples? • How Does It Track Redos? • Does Each Container Have A Unique Number? • How Does It Handle Broken Bottles? • Can The LIMS Record That the Sample Was Not Received?

8. NEMC 2011 Typical LIMS Evaluation • Ask A Colleague • Internet Search • Attend A Conference • Invite Vendor To Perform Demonstration This Approach Only Addresses High Level Requirements

9. NEMC 2011 LIMS Risk Components • Under Estimate Configuration • Vague Integration Requirements • Data Migration Component • Unrealistic Schedule • Lack of Sufficient Budget

10. NEMC 2011 LIMS Selection Systematic Approach • Work Process Evaluation and Requirements Analysis • Develop Request for Proposal and Score Results • Vendor Demonstrations and Score Results

11. NEMC Work Process And Requirements Analysis • Interviews • Include All Stakeholder Groups • Segment By Functional Area • Decompose Requirements • Prioritize

12. NEMC 2011 Please Describe How Your System Conforms To The Semi-Volatiles Analysis and Data Review Process ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

13. NEMC 2011 Requirements Matrix

14. NEMC 2011 Request For Proposal • RFP Components • Business Overview • Organizational Structure • Work Process Descriptions • Process Flow Diagrams • Requirements Matrix • Vendor Response Forms

15. NEMC 2010 RFP Evaluation • Conformance To Requirements (Weighted Evaluation) • Industry Experience • Company Profile • Cost

16. NEMC 2011

17. NEMC 2011 Product Demonstration • Demonstrate How System Conforms To Requirements and Workflows • Not A Sales Demonstration • Standardize Demonstration Using Custom Demonstration Scripts • Vendor and Product Overview • Demonstration Data • Demonstration Tasks

18. NEMC 2011

19. NEMC 2011 Demonstration Do’s and Dont’s • Schedule Enough Time • If You Don’t See it - Ask • Keep To The Scripts • The Goal Is Not To Trick The Vendor

20. NEMC 2011 Cost Analysis • Compare Apples To Apples • Licenses • Services • Support • Cost Should Include All Demonstrated Functionality • Level of Effort Must Make Sense

21. NEMC 2011 Summary LIMS Implementations Are High Risk A Systematic Approach Will Reduce The Risk An Experienced Partner Can Assist With Implementing A Systematic Approach Results In The Selection of the Proper LIMS With A realistic Schedule and Budget

22. Questions New York .West Palm Beach . Boston . Philadelphia . Kansas City . Los Angeles www.astrixtechgroup.com