Effective Project Management: Traditional, Agile, Extreme

1. Effective Project Management: Traditional, Agile, Extreme Managing Complexity in the Face of Uncertainty Presented by (Abdisamad Abdullahi Abdulle) Ch03: What Are the Project Management Process Groups?

2. Processes of project management

3. Planning Process Ch03: What Are the PM Process Groups? During the planning process you • Identify What must be done • Who is going to do it • How long it take • How much it will cost • How you run the project • How you communicate and manage You use the plan to direct, keep track, correct and communicate

4. Ch03: Project management ? Work Breakdown Structure (WBS) WBS is a tool to plan the project activities into parts Creating WBS helping the project in several ways It is easier to estimate the time and costs It is easier to assign work to team members It allows you to measure progress WBS contains two kinds of tasks: summary tasks and work packages

5. Ch03: Project management ? Work Breakdown Structure (WBS)

6. Ch03: Project management ? The Project Management Process Groups

7. Ch03: Project management ? Building the WBS To build the WBS start with the top level summary tasks. • Identify top level summary tasks as a team • identify work packages as a smaller group • Review and revise as a team WBS

8. Ch03: Project management ? Building the WBS

9. Ch03: Project management ? Defining the WBS

10. Ch03: Project management ? Building Schedule

11. Ch03: Project management ? Building Schedule (Steps) • Specify which tasks have to finish first • Specify which tasks need to start at • same time • Specify the dependencies • Estimate the time to complete each task • Assign tasks to team members • Take to account deadlines and other constraints

12. Ch03: Project management ? Identifying resources • As a project manager you should understand every persons role and responsibility • Your team members should know the chain of command and understand their own personal role within that chain so • Create responsibility matrix • Review the responsibility matrix • Create project organization chart • Identify the skilled workers you need (Skill matrix)

13. Ch03: Project management ? Identifying resources

14. Ch03: Project management ? Identifying resources

15. Ch03: Project management ?

16. Ch03: Project management ? Project budget Project budget is the total cost of the project

17. Ch03: Project management ? Project Budget

18. Ch03: Project management ? Project Budget

19. Ch03: Project management ? Identifying project Risks • Known unknown • -risks can be predicted • Example • Technology may not work or cost more than you expect • Team members located in different areas • Luck of details such as on deliverables or due dates • Limited options such as luck of skilled labor

20. Ch03: Project management ? Identifying project Risks unknown unknowns -Unpredictable risks Specify a percentage of contingence budget to eliminate the unknown unknowns

21. Ch03: Project management ? Risk management plan

22. Ch03: Project management ? Setting up communication plan • Helps you to get the right information to the right people in the most effective way so • Identify your audiences • Define what your audience need to know

23. Ch03: Project management ? Define what your audience need to know

24. Ch03: Project management ? Quality Management plan– Consists of: Quality planning Project Quality Management Quality assurance/Activity Completion Quality control

25. Ch03: Project management ? Project Quality Management – Definition of Quality • Fit for use • Meets all client requirements • Delivered on time within budget and according to client specifications Is there anything about these definitions that surprises you?

26. Ch03: Project management ? Project Quality Management – Types of Quality • Process Quality • The quality of the project management process that produced the product, service, or business process • Product Quality • The quality of the deliverables from the project

27. Ch03: Project management ? Quality Planning • Determine relevant quality standards for the project and what • you can do to satisfy them. The inputs to this process are: • Environmental factors such as agency regulations, rules, standards, and guidelines • Organizational assets such as quality policies, procedures and guidelines, historical data, and lessons learned • Project Overview Statement • Project Management Plan • A Quality Plan documents: • How the quality policies will be met • The metrics that will be used to measure quality • A process improvement program

28. Ch03: Project management ? Quality Assurance • Apply quality activities so that the project employs the processes needed to assure that quality requirements are met. These can include: • Quality Audits • Process Analysis • Project Quality Management Tools

29. Ch03: Project management ? Quality Control • Monitor project performance to determine compliance to quality standards and how to eliminate non-compliance. This will be accomplished by using project management tools, templates, and processes.

30. Ch03: Project management ? Change management plan • In order to manage changes in your project first you have to know what to control such as project scope or requirements (baseline Docs) • Then you decide to add the new requirements or not • Then you need a group that review the change request (change review board) • Then you define a change management process • Then evaluate the impact • Then add to the project plan

31. Ch03: Project management ? Change management plan

32. Ch03: Project management ? • Creating dependencies • A key part of building schedule is getting tasks in the right order • A task dependency : when one task controls the timing of another

33. Ch03: Project management ? • Four types of task dependencies • Finish to start dependencies • Start to start dependencies • Finish to finish dependencies • Start to finish dependencies

34. Ch03: Project management ? • Understanding between Work, Duration and Unit • Work is the number of hours or days someone works on task • Duration is the length of time between when a task starts and when it ends • Unit refers the percentage of time a person spends on a task

35. Ch03: Project management ? • Making a realistic schedule • Assign people to tasks based on actual work hours • Assign part time workers based on availability • Adjust task hours based on individual abilities • Assign workers to three tasks or less • Adjust assignments to reflect decreased productivity