Chapter Operations & Building a Brand Rasheeda S. Liberty Southeast Region Syntaktes

1. Chapter Operations &Building a BrandRasheeda S. LibertySoutheast Region Syntaktes

2. Our Mission Sigma Gamma Rho Sorority's aim is to enhance the quality of life within the community. Public service, leadership development and education of youth are the hallmark of the organization's programs and activities. Sigma Gamma Rho addresses concerns that impact society educationally, civically, and economically.

3. What is leadership? The process of social influence in which one person can enlist the aid and support of others in the accomplishment of a common task

4. Your Board Role • Community Service • Leadership Development • Education of Youth • Retention, Recruitment, Reactivation

5. What is a leader? A person who rules, guides or inspires others

6. Now that you are leader…. Ask yourself, can you be?

7. What role do you play – Epistoleus? • Drive communications and promotions for the chapter • Report information to The AURORA magazine, local media outlets • Facilitate the process to create scrapbook and chapter displays for regional, national competitions • Maintain social media sites and web platforms

8. What role do you play - Tamiochus • Serve as “banker”, making deposits, distributing payments • Prepare financial reporting of receipts and disbursements, along with bank reconciliation • Maintain records for audit • Serve as financial lead on all financial projects, initiatives and planning • Report financial standing of budget to the chapter

9. What role do you play – Anti-Grammateus? • Create official record of business for the chapter meetings and board meetings • Document correspondence received • Track attendance at meetings • Conduct roll call for meetings • Prepare and distribute official minutes • Assist Basileus as requested with sharing information or action with the chapter

10. What role do you play – Grammateus? • Process payment receipts and vouch transactions for Basileus approval • Prepare financial reporting of receipts, along with budget comparisons • Maintain records for audit • Serve as financial lead on all financial projects, initiatives and planning • Report financial standing of chapter members and pending receipts, assessments

11. What role do you play – Anti-Basilei? • Serve as advisors for undergraduate sorors and liaison to/from the alumnae chapter • Attend ALL chapter-sponsored activities of undergraduate chapters • Assist undergraduate sorors in preparing for, registering and attending conferences • Supervise all TORCH-related activities • Connect with UCC for Advisor Training resources

12. What role do you play – First Anti-Basileus? • Supervise chapter anti-basilei • Drive alumnae membership activities – recruit, retain and reclaim • Handle all TORCH activities of alumnae chapter • Serve as collaborative lead for chapter activities that service the membership • Serve in absence of chapter basileus

13. What role do you play – Basileus? • Drive strategic vision for the chapter • Supervise all chapter officers-elected and appointed • Coordinate external communications about the chapter with regional and national officers • Provide general guidance to committee chairs • Serve as ex-officio member of all committees

14. Getting Down to Business • Have clear distinct officers and duties • Allow direction to be set by the basileus, with input from the executive board (3-4 goals for the year) • Each officer should have their own goals for their office and report on them each monthly meeting (written) • All goals should support the greater strategy or plan

15. Getting Down to Business • Be familiar with guidelines and policies locally, regionally and nationally • Be financial by July 1 each year (collect dues in May) • Attend conferences and opportunities for training – area conference, regional conference, Boule and Officer’s Essential Training • Stay engaged – regional/national sites, officer contact, and holding roles

16. Chapter Management The following items will help each chapter better realize fiscal and personal responsibility • Properly written agenda presented at each chapter meeting • Occurrence of regularly scheduled chapter meetings • Robert’s Rules of Order properly used during chapter meetings

17. Chapter Management (cont.) • Chapter goals, financial and programmatic thrust established and promoted to chapter • Chapter Constitution and By-Laws established and adhered to • National and Regional dues submitted to Headquarters on time

18. Chapter Management (cont.) • Officer Report Form submitted to Syntaktes and HQ by July 1 • Chapter financial report submitted to chapter each meeting • A chapter budget is prepared by the tamiochus each year

19. Chapter Management (cont.) • Chapter maintains adequate bookkeeping system that is maintained and reported to the chapter at least monthly • Anti-Grammateus records are complete and accurate (agendas, minutes, correspondence received, officer reports and committee reports) • Annual Chapter Report and 990 tax form is submitted to headquarters on time

20. Chapter Relations • Be mindful that each soror is an individual • Practice what you preach – lead by example • You don’t know it all – listen and learn • Disagreement is fine and encouraged • At the end of the day – we are all sorors • Our business is OUR business

21. Branding the Sigma Image Develop a strategy or plan of action to gain representation Visibility is KEY

22. Branding the Sigma Image - Ideas • Focus on programming that serves the community, but also gains you recognition and future members • Partner with highly visible organizations and groups • Market your events professionally – newspaper, radio, television and printed materials • Sponsor booths or volunteer at local festivals, events

23. Branding the Sigma Image - Ideas • Join the NPHC and work in tandem with other organizations • Show up and show out – attend local events as a unified front • Market yourself and next event through advertising at key events. Full page ONLY • Make an effort to attend NPHC events as a group with the royal blue showing

24. Branding the Sigma Image - Ideas • Develop a signature project • Invite speakers or key individuals as speakers at chapter meetings so people know who you are • Send complimentary ticket to key people to build alliances • Market – car plates, bumper stickers, uniform shirts, attire, etc. ‘ • Who are you? Wear your pin on a specific day with colors

25. Branding the Sigma Image - Ideas • Invest in chapter business cards • Establish chapter letterhead • Share your events in The AURORA • Workplace presence – Do they know that you are a Sigma Gamma Rho? • Teachers/Educators – recruitment is from 8 to 80 • Consider a Rhoer or Undergraduate chapter to build your pipeline

26. Contact Information Rasheeda S. Liberty, Regional Syntaktes sigmaliberty@aol.com (615) 414 -1340 cell (206) 666-4085 fax to email