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USFfiles

USFfiles. Xythos at the University of San Francisco. Drivers for Web-based File Sharing. 2002 Network Security policy developed Desktop file sharing vulnerability Support load of VPN, virus vulnerability to fac/staff network if run on personal machines to access USF network from home

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USFfiles

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  1. USFfiles Xythos at the University of San Francisco Educating Minds and Hearts to Change the World

  2. Drivers for Web-based File Sharing • 2002 Network Security policy developed • Desktop file sharing vulnerability • Support load of VPN, virus vulnerability to fac/staff network if run on personal machines to access USF network from home • Lack of central backup services • Use of public web server by staff for select file backup • Request from 2001 portal procurement process • Campus Pipeline did not offer; Luminis still does not have what we consider a usable offering • Bb Basic license level • Faculty desire to easily post syllabi and other materials without using Blackboard • Student file sharing desires • Accessibility from off-campus • Ability to keep files for more than one semester Educating Minds and Hearts to Change the World

  3. Why Xythos? • Educause presentation by UT • Cross-platform client support (40% Mac users among fac/staff) • Multiple server OSes and databases supported • LDAP support • WebDAV support • Security • Scalability • Imaging and workflow options • Web site hosting a plus • Ticket option to reduce e-mail attachments • San Francisco company • Risk-free evaluation with strong on-site support Educating Minds and Hearts to Change the World

  4. Implementation • Project team formed summer 2004 • Alpha testing Fall 2004 • Beta spring 2005 • Launched summer 2005 with upgrade from Campus Pipeline to Luminis Educating Minds and Hearts to Change the World

  5. Fall 2006 Utilization • Stopped offering LAN-based file storage for students in summer 2006 • 363 Faculty and staff, 1339 studentshave files stored in USFfiles • 15% of portal user base • Faculty/Staff have used 8.13 GB of storage; students have used 10.12 GB. Both stats roughly double since spring 2006. • Average of 22.94 MB per user for faculty/staff, 7.74 MB for students Educating Minds and Hearts to Change the World

  6. Support and Satisfaction • Approx. 50 training attendees • 53 help requests logged • 73% of faculty and staff and 75% of students who have tried USFfiles are either satisfied or very satisfied. • Majority of remainder are undecided, not dissatisfied Educating Minds and Hearts to Change the World

  7. Usage Survey Responses • USFfiles users indicated that they use the system to: • Collaborate with colleagues: 18.8% • Work on group projects: 31.2%   • To send/retrieve homework assignments: 43.8%   • To share documents with others: 53.1% • Using in place of attaching large files to e-mail messages: 43.8% Educating Minds and Hearts to Change the World

  8. Promotion and Contest • Quick start pamphlets and Online tutorials • Contest for 30G iPod: “How can USFfiles be used innovatively to enhance teaching and learning?” Educating Minds and Hearts to Change the World

  9. Challenges • Multiple content repositories • Xythos • Blackboard • Serena Collage web content management • Xtender image/document management system • Innovative Millenium Media Manager • E-portfolio Educating Minds and Hearts to Change the World

  10. Lessons Learned • Single Sign-on was a good rollout approach • Would do quiet rollout again; feel more confident about promoting system now that we are familiar with it in production • 100 MB quota may be excessive, at least for starters Educating Minds and Hearts to Change the World

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