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Accessibility: Making documents for everyone

Accessibility: Making documents for everyone. Tricia Drury DHS Disability Services Division Sept. 30, 2014 Link to presentation: http://tinyurl.com/DSDaccessibility. Topics today. The f ramework of accessibility and why is it important Barriers to information

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Accessibility: Making documents for everyone

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  1. Accessibility:Making documents for everyone Tricia DruryDHS Disability Services Division Sept. 30, 2014 Link to presentation: http://tinyurl.com/DSDaccessibility

  2. Topics today • The framework of accessibility and why is it important • Barriers to information • DHS standards and resources • Tips on making content accessible

  3. Q. What is accessibility? • Accessibility is the removal of barriers that might otherwise prevent people from fully engaging with information, products, etc.

  4. Accessible content

  5. Q. Who is responsible for it? • YOUare. All state employees and are responsible for ensuring that accessibility features are incorporated into every product we create, contract or purchase.

  6. Q. When should I start? • NOW! Building accessibility into products and projects at the beginning saves time and effort. Legislation addressing accessibility standards was passed by the Minnesota Legislature in 2009 and became effective September 2010.

  7. Q. Why do we care? • The DHS mission is to help Minnesotans live with dignity and achieve their highest potential. Removing barriers to accessibility helps Minnesotans access services that can help them achieve self-sufficiency.

  8. Let’s talk barriers • Important to understand barriers people with disabilities may face using information technology • Assistive technology exists to help people with disabilities overcome barriers

  9. Mobility: Bob

  10. Sight: Peter

  11. Hearing: Perrine

  12. Cognition: Josh

  13. Usability

  14. Situational (loud, bad lighting) Mobile or slower technology Disease Accident Aging Universal design

  15. Accessible Technology

  16. Principles of Accessibility • Understandable Text labels for visual images Navigate via The keyboard Reading level/ plain language Readable on new technology • Perceivable • Operable • Robust

  17. If submitted to DHS, need to be accessible and made available ahead of time: Word documents (.doc or .docx) PowerPoints (.pptor .pptx) PDFs (.pdf) Web content (.html or .jsp) Video (.wmv, .wav, .mp4, etc) What does this mean for you?

  18. Create a Culture of Accessibility START HERE

  19. DHS Standards • Key Points for Accessible Word Documents (PDF) • DHS Web-based Video Standards (PDF) • Primary Minnesota accessibility statute • MN state accessiblity standard (PDF)** • Web Content Accessibility Guidelines (WCAG) 2.0 • Section 508 of the U.S. Rehabilitation Act

  20. Online resources • Microsoft Accessibility tutorials • Adobe Acrobat Pro XI PDF guidelines (PDF) • YouTube caption builder

  21. The first thing you can do to learn about accessible documents is to learn heading structure Example

  22. Alt Text

  23. How do you trouble shoot? Seek resources to learn Test with users/Use online tutorials Contact your contract manager If they can’t answer, they can connect with someone at DHS who can steer you in right direction

  24. Questions? Tricia Drury DSD Information Officer tricia.drury@state.mn.us 651-431-4980 Link to presentation: http://tinyurl.com/DSDaccessibility

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