Streamlining Project July 7, 2005 Susan Elo, EDGE -- Consultant to the Project

1. Streamlining Project July 7, 2005 Susan Elo, EDGE -- Consultant to the Project Update to the Kootenay Spatial Data Partnership: Summary of recommendations

2. Presentation Overview The Streamlining project • Principles • Focus on an integrated forest information cycle • Multiple recommendations in four major areas: • Information Access • Cutblocks • Road administration • Business processes • Related projects • Conclusion

3. Working Principles • Information will be shared within government where possible • The focus is on the business - not the systems • Solutions will be sought to meet licensee and district operational needs for all licensees - big and small • Clarity and integration of the business will enable future systems improvements (transition to full e-business) • Major business processes will be provincially consistent • The comparison of planned, permitted, and actual activity will be possible (C&E, Revenue, Monitoring)

4. Streamlining Project ScopeIntegrated Forest Information Cycle Plan Notify Report Harvest authority process Harvest completion Harvest notification Silviculture reporting Operationalplanning Harvest completionreporting Notification of commencement Cruise, Appraisal, CP application FSP Silviculture activity R/ FG Milestone Inventory update

5. Information Access Proposals • Develop a "Forest Information Mall" to provide operational staff with one-stop shopping for the information and systems they need to do their jobs. • Provide district, regional, and licensee staff with consolidated access to spatial information that is currently in many silos. • Core spatial information that is the foundation to many different business areas should be consolidated, shared, and updated accordingly.

6. Information Access Proposals (Cont’d) • Consolidate user access protocols for both systems and information. • Prioritize data clean-up and ensure there is an integrated MoF/MSRM data custodianship structure for forest information to support data quality improvements. • Develop a provincially-consistent electronic process to support notification of harvest and road construction activity.

7. Information Access Proposals: Focus on Core Information • There is a set of core spatial information that is the foundation to many different business areas and should be consolidated, shared and updated accordingly • Different and duplicative versions of core information exist. This must be minimized to ensure there is only one “working copy” • Core information includes: • Biophysical base • Contours • Water • Roads • Users should be able to customize viewing of core information • Common features • Land status and ownership • Vegetation resource inventory • Imagery

8. Information Access Proposals:Focus on Core Information (cont’d) • Viewing and other analytical tools should allow users to add to the core information with task-relevant information

9. Information Access Related Projects: Forest Information Mall • Greg Goss, Project Manager • Jim Snetsinger, FPB, Sponsor • One-stop shopping, task-focused, “portal”

10. Information Access Related Projects: Activity Notification • Sponsored by C&E Branch • Web-based, direct linkage to internal systems (CIMS, FTA, RESULTS)

11. Information Access Related Projects: RTEB • “Prioritize Data Cleanup”: data cleanup initiative - sponsored by Jim Langridge • “Integrate custodianship structure”: Custodianship Management/ Systems Implementation Process Review - sponsored by Jim Langridge

12. Cutblock Proposals • Submit FSPs in an electronic format to expedite approval, enable status tracking, and provide C&E and Stewardship with access to FSP information. • Bundle the cruise, appraisal, and cutting permit in an electronic submission. • Bundle RESULTS reporting for more efficient electronic submission. • Integrated mapping standards are being developed for all business areas.

13. Cutblock Related Projects:FSP Tracking • Jim Langridge, sponsor; Graham Hawkins, project manager • Currently gathering business requirements • Emphasis on mutual benefit to all participants • Spatial element in the submission requirements (FDUs)

14. FSP Tracking Related Projects • FSP Information Support Project (Greg Lawrance, Kevin Netherton): “Simplifying licensee access to information critical in the preparation of Forest Stewardship Plans (FSPs) in an administratively efficient manner.” • FRPA Objectives Matrix (PFIT and Bill Quinn): “Access databases that describe, by district, the various legal objectives that are applicable to the land base.”

15. Road Administration Proposals • Develop a corporately-consistent road administration process • Standardize road-naming protocols • Bundle the road permit application and road-related appraisal information • Separate the road tenure from the timber mark • Allow the tenure for a road permit to cross boundaries of overarching licences for a single licensee ("a road is a road is a road").

16. Business Process Proposals • Incorporated within the other recommendations • Provincial process mapping begun • Driver for the Information Mall and the BIC

17. Business Process Related Projects:Business Information Centre (BIC) • Sponsored by IMG (Jeremey Janzen) • First cut toward a task-focused, client-oriented approach to sharing information • Incorporates process view of systems

18. Other Related Projects • FREP (Peter Bradford) and the Resource Stewardship Monitoring Program • Spatial requirements currently being explored

19. Conclusions • FRPA driver: make the forest management process less complicated • Streamlining goals for spatial data accuracy and accessibility align with the Partnership’s • Lots of activity toward the same end • Let’s keep each other informed.

20. Streamlining Mantra “We will either find a way, or we’ll make one.” Hannibal