Introduction Helen Baker Head of Procurement

1. WELCOME Introduction Helen Baker Head of Procurement

2. UWE Contractors Conference Opening Address Presentation by John Rushforth Deputy Vice Chancellor

3. UWE • 28,000 students – one of the largest universities in the country, 35% of students over the age • of 25 • 3000 staff • Annual turnover £200M • Largest UK on-line virtual learning for a campus based university • Students from over 100 countries • Strong provision out-of-hours with 24/7 library and PC labs • Top 50 for research through a strong understanding of real world applications delivered • through more than 30 research centres. Vast range of professional training. • 4 Campuses

4. The Estate • The University’s estate comprises some 45 hectares of which: • 15 ha are part of the operational estate (buildings) • 5 ha are playing fields • 16 ha are green space (including playing fields) • 9 ha are for other uses, including student residences. • The operational estate comprises some 127 buildings, which delivers us about 161, 000 sq metres of useable space – including 2600 bed spaces

5. The University’s plan • Full time, home undergraduate numbers will be held broadly constant • The University will seek to grow the numbers of post graduate students (Teaching and Research ) and overseas students • The University will seek to increase the income it generates from continuous professional development (CPD) • The University will continuously improve the student experience with an increasing emphasis on employability and employer engagement • We will redevelop the Frenchay campus and concentrate on that area • The University will seek to move up market and become more international in character. • We will seek to develop a major new campus in Swindon

6. What's that mean • This is a complex organisation • We never close • The most important thing is our students • We operate in a competitive environment • Estate fit for purpose • Business School • Student Centre • Library

7. What is important to us • The strap line • Innovation • Continuous improvement • Fair • Consistent • Respect • Sustainability

8. “Development that meets the needs of the present without compromising the ability of future generations to meet their own needs.” • UWE’s Carbon use has been reduced from 82.6 kg/sq.m to 61.2 kg/sq.m over the two years 2005/6 to 2006/7, target is now 30% reduction by 2011/12 • To reduce the proportion of all journeys to campus made by single-occupancy car travel from 28% of all journeys in November 2007 to 23% by November 2009 • To increase proportion of all journeys to campus made by bicycle from 4% in November 2007 to 6% by November 2009 • 5% reduction in paper use by 2012 (2005/6 base) • Reduce water consumption per student head by 5% by 2012 (2005/6 base) • 100% of the top 100 UWE suppliers (by spend) to be compliant with the UWE Sustainable Procurement Policy by 2012 • 5% reduction in waste produced per student head by 2011/12 (2006/7 base) • 42% Reuse / Recycling rate by 2011/2012 • Increase in the habitat diversity and abundance of indicator species on the UWE estate

9. Summary • We have an ambitious agenda • We are looking for long term, effective partnerships • Our students are our top priority

10. UWE Estate: The Past and the Plans Presentation by Douglas Smith Principal Surveyor

11. UWE Contractors Conference • Introduction • The UWE Estate. Main sites, building stock, listed buildings. • Facilities department. Structure, who’s who, The team • Organisation within the department. Maintenance , Projects, Design, Technical support, Safety/Quality • The new Faculty Structure. Reduction of 9-5 Faculty's in 2007, Student experience. • Planning the Estate. Master planning, new buildings / refurbishment, New learning environments. • Design process. In house design, Approved consultants, • Procurement approach. Traditional architects designed, develop and Construct, Competitive tenders/negotiated/ term contract • Programme of works. Capital works/ Strategic Maintenance/ Research. • Planning and communications with framework contractors. Notification of projects.

12. Introduction • Doug Smith BSc PG Dip MRICS • Estates Principal Surveyor • Lead on Projects Team • With UWE since 2000 • Thames Water Property Buildings Manager 1993-2000 • Local Government Public Buildings 1985-1993

13. The UWE Estate • Four main sites • 212,000sq/m total area • Frenchay • Bower Ashton • Glenside • St Mathias • Others sites in Bristol, Hartpury, Bath, Swindon

14. The UWE Estate • Frenchay/Bristol Business Park • Mixed building stock dating from early1970’s (asbestos issues) • Concrete frame/ cladding panel/flat roof • Steel frame/ brick or block clad • Timber frame modular (New nursery) • Load bearing cavity construction. (Felixstowe ct.) • Highly sustainable buildings 2005 onwards R block • 2000+ student village.

15. The UWE Estate • Bower Ashton campus. • Constructed 1960’s • Recent new building and part refurbishment of Campus. • Further redevelopment to continue over next 5 years. • Within conservation area. Ashton Court Estate • Single Faculty occupation

16. The UWE Estates • Glenside Campus • Dating from mid 19th century. • Listed Buildings. • Recent acquisition from the NHS • Significant Fabric and infrastructure renewal on going over next 5 years. • Shared site with NHS. Public protection issues. • Student accommodation (300+)

17. The UWE Estate • St Mathias campus • Mixed stock of buildings dating from mid 19th century. Some Grade two Listed. • Playing fields and sports facilities • Student accommodation ( 80+) • Dual Faculty occupation. • Sited in residential area restricted parking/access. • Limited development opportunities

18. The Facilities department • Structure of department • The Estates team • Who’s who • Location. Frenchay • building by pond.

19. Chris Abbott Director of Facilities PA to Director Pauline Heathcote Deputy Director of Facilities David Hopes Deputy Director of Facilities Connie Robertson Environment Mark Webster Travel Planning & Transport Steve Ward Sport Stuart Vanstone CETTS Karen West Projects & Development Marie Cooke General Manager Operations Annette Blackburne Accommodation Services Viv Jowett New Village Rachael Tonge Community Liaison Heather Thomas Hospitality Services Peter Cockburn Doug Smith Principal Surveyor Mark Bagnall Principal Engineer Property Management Satellites Andy Keirle Operations & Security Frenchay Dave Taylor Transport Distribution & Car Parks Chris Donnelly Sport Development Alex Isaac Operations Jayne Seymour Central Examinations & Space Planning Manager Dawn Stephens Property Management Frenchay (Vacant) Team Leader Team Leader Team Leader Maintenance Team Leader Technical John Carmack Grounds Superintendent (3797) Operations & Security Satellites Vacancy Administration (Vacant) Sport Performance Richard Bennett Projects Frans Dekker Central Timetabling Manager Richard Norman Position Vacant Surveyor (??) Robert Hill Capital Works (5428) Position Vacant Surveyor (4104) Position Vacant Student Placement (70009736) Richard Snelgrove Mechanical Engineer (70009052) Tess Gordelier (Temp) Energy Engineer (??) Brian Wyatt Team Leader (6121) Nigel Cooper Mechanical Engineer (3012) Operations & Security (Systems) Kate Best Reception Eileen Kelly Operations Helen Worboys Marketing, Sales & Conferences Jo Bailey CETTS Technologies Development Coordinator David Spiller Position Vacant Engineer (??) Ben Simpson Surveyor (Student) (70009735) Position Vacant Gerry Sayer (70011557) Position Vacant Electrical Engineer (3741) Richard Bayley Surveyor (3739) Simon Ho Cable Engineer (70009732) Mark Stone Assistant Team Leader (6120) David Nolan Electrical Engineer (3740) Cleaning Services Carol Baker Phil Lawrence Surveyor (3192) Simon Brennan Compliance Manager (3966) David Grist Surveyor (BA Project) (??) Vaughan Castell Surveyor (1379) Position Vacant Technical Manager (??) Stephen Nicholson (6117) Jeffrey Steeds Surveyor (70011559) Michael White (6087) Graham Currie Architectural Assistant (70009731) Chris Humphries Architectural Assistant (3871) Ray Jones (Temp) Surveyor (3742) Position Vacant Safety Manager (70009851) Terence Field Surveyor (70011555) Frank Luckett (6106) Ronald Cox (6167) Nick Bell (Temp) Safety Officer (??) David Jones (Temp) Mechanical Engineer (??) Vacancy (6169) Phil Morgan Architectural Technician (3797) D Cox (70009291) Joe Thorndyke Admin Officer (3827) Steven West (70009290) John Brennen Clerk of Works George Baker (70009956) Vacancy (6055) Melissa Pountney Executive Officer (3877) Lyn Yard Finance Officer (3126) Erin Blight Project Admin (70010305) Ian Wagg Finance Clerk (3429) Glynda Harding Departmental Secretary (70009098) Sam Pool Secretary / Receptionist (70009626) Pip Duncan Secretary / Receptionist (3219) Ndidika Ugbah Secretary / Receptionist (4829) Carole Sylvester Secretary / Receptionist (3218) Facilities Organisational Structure – Transition Period

20. Organisation within the department. • Maintenance team • Projects team. • Design team. • Technical support. • Safety/Quality/Compliance • Administration /Finance.

21. New Faculty Structure Up to 2007 9 Faculty’s FBE,CEMS,BBS,HLSS,EDU,AMD,HSC,LAW,FAS Post 2007 5 Faculty’s;- Environment &Technology, Bristol Business School, Life Sciences, Creative Arts, Social Science & Humanities • Reduction of 9-5 Faculty's implemented in 2007. • Faculty planning objective to deliver an improved Student experience. • Linked with new teaching and Learning strategy. • Implication for Estates strategy in both existing space and new buildings.

22. Estates Strategy • Academic consultation process • Master planning process • New buildings / refurbishment, New learning environments. • Consolidation on two sites. Frenchay Campus and Bower Ashton. • Planned maintenance and Capital programmes • Research funded projects

23. Feasibility studies and Design • Feasibility studies. In house. • Design process. In house design, and management usual for refurbishment • Use of Approved consultants for majors works with UWE Facilities Project Managing.

24. Procurement approach • Traditional architects designed for refurbishment projects • Develop and Construct for new build. • EU procurement process. • UWE financial Regulations. • Competitive tenders/negotiated/ term contract. • Procurement methods to be reviewed.

25. Sources of Construction Projects • Programme of works. • Capital works( £115m, R block, BA phase 2, Frenchay refurbishment, Library, Student centre ) • Strategic Maintenance • Successful Research bids. • Faculty funded projects

26. Notice of proposed works • Planning and communications with framework contractors seen as essential. • 6 Monthly briefing/ update desirable. • Large capital works . ( 6-12 months notice) • Major refurbishment works( £1-2 million 2-3 months notice usual) • Research funded. (variable) • Faculty Funded ( 1-2 months notice)

27. UWE: Built in Safety Nick Bell, Construction Safety Manager BSc(Hons) MIET MIIRSM RMaPS DipNEBOSH CMIOSH

35. Competence • Principal/Main Contractors • Site Managers • Sub-Contractors

36. Safety Objectives Safety Requirements of Main/Principal Contractors Performance Notices Outline

37. Objectives • Provide good quality facilities • Property is functional and attractive • Compliance with CDM 2007 • Encourage safe innovation • Projects are delivered successfully • Safety, time, budget, quality, sustainability

38. Injuries Increased cost Delays Business disruption & losses When it goes wrong

39. When it goes wrong

40. “Safety Requirements for Principal Contractors” • Consultation document on website: Link on ‘about the speakers’ • Expectations of safety management • Will be issued to all UWE construction contractors • Key points covered in talk

41. Safety Rules Safety objectives on site • Compliance with safety standards • Protecting the public • Ensure contractors are working safely • Preventing nuisance • Using permits to work to control high risk jobs • Taking precautions with asbestos

42. Public Protection

43. UWE Contractors Pass • Purpose • Obtaining a card • Attend weekly seminar • Provide: • Evidence of asbestos awareness training • CSCS card • Passport quality photo

44. UWE Contractors Pass • Sub-contractors (and their sub-contractors) • No pass – no work • Exemptions/emergencies

45. UWE Facilities Safety Seminar • Weekly • Introduction to UWE • Site safety rules • Overview of site-specific hazards • Not training

46. Asbestos 3 Topics • How UWE manages Asbestos • Training requirements • Co-ordination of remediation work

47. Asbestos Management Plan • Type 2 Surveys & Register • Project planning. • Information supplied to contractors

48. Asbestos Training • What is UKATA? • Why use UKATA? • Refresher training • Accreditation by UKATA • www.ukata.org.uk

49. Asbestos Remediation Work • In UWE, carried out by licensed contractors • Work completed before or during main contract • Supervised by Asbestos Consultants • Emergency action in case of damage to or discovery of asbestos

50. CSCS Cards • Why CSCS? • When? • Affiliated Schemes • CPCS • CISRS etc. • www.cscs.uk.com