Google Confidential and Proprietary

1. Google Calendar, Presentations, Templates and Importing Google Confidential and Proprietary

3. What is it? Link to new google docs video Link to Google Docs in Plain English video

4. What are Google tools? • The implementation of Google tools in meaningful ways in your classrooms will increase efficiency, collaboration and engagement

5. Google Apps For Education

6. (GAFE)

7. +

8. Advantages of Using GAFE • Documents accessible anywhere, anytime (live in the cloud, but be secure) • Promotes collaboration (sharing) • Supports data gathering (forms) • Safe and secure for student information Link to video

9. Landing Page: https://hcpss.me/

10. Revised AUP There is a draft letter for parents as well.

11. Vs.

12. You have 2 GAFE Accounts Private Public

13. Public vs. Private • Your Public GAFE account is appropriate for: • Parent or community calendars • Class calendars • It may be shared with anyone within the HCPSS or outside the HCPSS Your Private GAFE account is appropriate for: • School calendars • Class calendars It may be shared with anyone within the HCPSS, but NOT outside of the HCPSS.

14. Private or Public? Private: Anything shared with students or staff is on Private side. Students do not have access to Public side. Indicated by .org url (https://drive.google.com/a/hcpss.org) Public: Websites to be viewed by public or documents to be shared by people not in HCPSS either as a student or staff member should be created in Public side. Indicated by .me url (https://drive.google.com/a/hcpss.me)

15. Can only share items with other HCPSS staff and students • ONLY Forms can be shared outside

16. Appropriate For… • Administrative documents • Teacher planning • Student work

17. Can be shared outside HCPSS • If created in Public side, CANNOT be shared to Private side

18. Appropriate For… • Community calendars • Team or school websites

19. Benefits for Teachers • Share files with staff and students. • Access files from any Internet based computer. • Track student work. • Create public websites for community. • Create private websites for students only. • Create online surveys. • Create contact lists. • Work anytime, anyplace with Internet access.

20. Benefits for Students • Create documents, spreadsheets, and presentations. • Create websites. • Keep student work Private. • Share files with teachers and other students. • Work anytime, anyplace with Internet access. • Eliminate the excuse, "The dog ate my homework!"

21. You have 2 GAFE Accounts You can only be signed in to 1 account at 1 time

22. Best Practices

23. If you ever use your personal account at school, use 2 web browsers (1 for each account)

24. ……….....Firefox ………......Safari ………….Chrome

25. GAFE Resources • GAFE Resource Site • https://sites.google.com/a/hcpss.me/gafe/about-google-apps • CLC GAFE Conference • Technology Systems>Google Apps for Education > Add to Desktop • School-Based PD • BBMS Tech Wiki • Google Help

26. Logging In • BE SURE TO SIGN OUT OF ALL OTHER GOOGLE ACCOUNTS FIRST!! • Go to https://hcpss.me • Choose Private for use with students and staff. • Choose Public if you are sharing out with the community (such as a website for parents, etc.) • Enter your Active Directory username and password.

27. https://hcpss.me

28. Landing Page: https://hcpss.me/

29. Active Directory • Call 7004 for account issues • Active Directory Accounts must be current; expired passwords will not work

30. GAFE Resources • GAFE Resource Site • https://sites.google.com/a/hcpss.me/gafe/about-google-apps • CLC GAFE Conference • Technology Systems>Google Apps for Education > Add to Desktop • School-Based PD • BBMS Tech Wiki • Google Help

31. Google Calendars • Be able to use GAFE calendars by: • Creating calendars and events • Adding others to events • Sharing calendars • Modifying calendar settings • Importing calendars

32. #19: Shared Calendars (School, Grade Level, Team) #20: Checking-out Resources (Laptop Carts, Library)  #21: Standards Mapping #22: Pacing Guides A few ways to use calendar... Intermediate Application Intermediate Application

33. Beginner: Create a calendar event Intermediate: Invite others to your event Advanced: Create a grade level calendar. Send out a weekly meeting invite and grade level notes.  OR Try out a lab feature.  Try it!  Have more ideas?  Add them to the Moderator!  http://goo.gl/mod/oWUK

34. #19: Use Appointment Slots for Office Hours Instructions here! Intermediate Application Intermediate Application

35. Google Apps for Education Training Center, Module 3: Calendar: http://edutraining.googleapps.com/Training-Home/module-3-calendar Want more? 

36. Demonstrate: • Calendar window • Create • Mini calendar • My calendars • Other calendars • Creating events • Calendar settings • Sharing calendars

37. Open GAFE in chrome • Click on calendar on the black ribbon

38. Calendar Window • link

39. Demonstrate: ✔ • Calendar window • Create • Mini calendar • My calendars • Other calendars • Creating events • Calendar settings • Sharing calendars

40. Creating an Event • 3 ways • Link to video

41. Demonstrate: ✔ • Calendar window • Create • Mini calendar • My calendars • Other calendars • Creating events • Calendar settings • Sharing calendars ✔

42. Calendar Settings Link to video 1 Link to video 2

43. Hands-On • Open your calendar • Create an event • Add a guest • Explore calendar settings • Share your calendar with Natalie or Chris and then remove sharing

44. How to add the BBMS Staff Calendar to your GAFE calendar • 1. Login to the GAFE and choose calendar • 2. On the left-side menu click on the box next to "other calendars". From the drop-down menu that appears choose "Add by URL.” • 3. A pop-up window will appear and you will need to paste the URL for the BBMS Staff • Calendar (paste the link below), then click the add calendar button. • http://www.google.com/calendar/ical/mtjrovm91vb0bjhfbm6rtdfpls%40group.calendar.google.com/private-836523afd98923e08a764bf4cffff9c6/basic.ics • 4. If the calendar does not appear, then refresh your page/screen. • Directions can also be found on the BBMS Tech wiki as well (click the link to go to the Tech Wiki) • https://bbmstech.wikispaces.hcpss.org/Google+Apps+for+Education+%28GAFE%29

45. Demonstrate: ✔ • Calendar window • Create • Mini calendar • My calendars • Other calendars • Creating events • Calendar settings • Sharing calendars ✔ ✔

46. Sharing Calendars: Link to video

47. Demonstrate: ✔ • Calendar window • Create • Mini calendar • My calendars • Other calendars • Creating events • Calendar settings • Sharing calendars ✔ ✔ ✔

48. Use Google Forms to give your students a pre-assessment at the beginning of class. Modify your instruction based on the results.  Then give students an "exit ticket" at the end of class to see what they learned. Tip! Change the template to make the form more exciting #11: Formative and Summative Assessments Example: http://bit.ly/eV5K22 Intermediate Application

49. Use Forms to survey students.  Survey students at the beginning of the year to find out about their interests or at the end of the year for evaluative purposes. #12: Survey Students: Collect Student Interest Information Intermediate Application

50. Use forms on your smart phone or tablet to do teacher or student observations.  The data will be automatically populated into a spreadsheet.  #13: Teacher or Student Observations Intermediate Application