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Richard Brooks

School Workforce Census 2014. Richard Brooks. SWC 2014. The date for the School Workforce Census this year Thursday 6 th November 2014 To be loaded after 10am onto the COLLECT Website. SWC 2014. Schools in Scope Primary Schools Secondary Schools Maintained Nursery Schools

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Richard Brooks

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  1. School Workforce Census 2014 Richard Brooks

  2. SWC 2014 The date for the School Workforce Census this year Thursday 6th November 2014 To be loaded after 10am onto the COLLECT Website

  3. SWC 2014 Schools in Scope • Primary Schools • Secondary Schools • Maintained Nursery Schools • Maintained Special Schools • Academies • Pupil Referral Units

  4. SWC 2014 Preparing for Census • SIMS version 7.159 (Summer 2014) • Fileset 170 to be imported

  5. How to Import a Fileset Go to Tools>Setups>Import Fileset SWC 2014

  6. SWC 2014 Changes since last year: • Dealing with base data settings • SWC Posts for Class Teachers • Vacancies on Census Day – Change to Post names • Pay Scales – Leading Practitioner • New Qualification Code for NVQ4 • New QTS Routes

  7. SWC 2014 What is Base Pay Details? • Base Pay is the pre-tax annual salary of a member of staff as at census day. It does not include the annual amount of any additional payments or allowances • In other words, it is the annual salary that will be earned, based on the salary rate at the census date • Base Pay is not collected for staff paid by a daily rate

  8. SWC 2014 Setting up Base Pay Details Tools>Statutory Return Tools>School Workforce Census Settings

  9. SWC 2014 Base Pay Details in Census After creating new census, click “Calculate All Details” button and the box below will auto fill

  10. SWC 2014 SWC Posts for Teachers This needs to be changed before running SWC! Go to Tools>Staff>Pay Related Select your Teachers i.e. Teachers & Teachers Upper

  11. SWC 2014 SWC Posts for Teachers Go to Section 5: Posts, then select Classroom Teacher, and change the SWC Post appropriately

  12. SWC 2014 Vacancies Post Names Within the Census, There are new for Leading Practitioner, and two types of Classroom Teachers

  13. SWC 2014 Leading Practitioner Did you know? The Advanced Skills Teacher and Excellent Teacher pay scales have been superseded by Leading Practitioner

  14. SWC 2014 Qualification Code Change Old qualification “NVQ4” is now replaced by new code “NQF4”

  15. SWC 2014 New QTS Routes The QTS route is now included for all staff who have taken their first position since qualifying as a teacher, regardless of when they qualified

  16. SWC 2014 Routines you should know in SWC Information and Routines that could be handy to know

  17. SWC 2014 Previous establishment number (for Academies) Focus>School>School Details

  18. SWC 2014 Previous Authorised Census Returns Tools>Statutory Returns Tools>Authorised Census

  19. SWC 2014 What is collected in SWC? • Basic Staff Details • Ethnicity • Disability • Qualifications • Absences • Contract Details • Occasional Teachers andThird Party Staff • Vacancies on Census Day

  20. Basic Staff Details Note: Eligible for SWR means they are on your school’s payroll SWC 2014

  21. Basic Staff Details Note: Never fill in “Not Known” for Disability SWC 2014

  22. SWC 2014 What Qualifications are collected? Fill in qualifications for all staff above Post A Level (NQF Level 4+)

  23. SWC 2014 Absences • Absences only collected for Teachers and TA’s with contracts • All Schools absences are collected in the date range: 01/09/2013 - 31/08/2014 • All types of absences collected, except for training absences • All Absences must have an end date, except for maternity leave • NOT for agency, occasional teachers or other support staff • NOT for TA’s with a Service Agreement

  24. Contract Details What details need to be filled in? Service Term Employment Type Post reference Contract start Date Pay Scale Allowances (If applicable) Role Contracts collected from: 01/09/2013 – 06/11/2014 SWC 2014

  25. What defines Occasional Teachers and Third Party Staff? Occasional Teachers Supply teachers who are in the school on census day but not in regular service (i.eLESS than 28 days) Third Party Staff Support staff who are not directly employed by the school or local authority on census day (e.g. Other staff supply companies) who work more than 28 days SWC 2014

  26. What if a Supply Teachers works over 28 days? You can find this in a Personnel record, Underneath the contract details SWC 2014

  27. Occasional Teachers Fill in the count of teachers on census day SWC 2014

  28. Third Party Staff Add the job role of the staff by clicking “New” Enter in the number of staff on census day SWC 2014

  29. SWC 2014 For Secondary SchoolsCurriculum • Collected for teachers and TA’s in timetable cycle in which census falls • This is only populated if the timetable has been transferred from Nova-T

  30. Vacancies on Census Day Note: If you have vacancies on census day, this section needs to be filled in SWC 2014

  31. Don’t Forget! You can always call the Helpdesk for assistance! 0844 967 1113 Or e-mail ictsupport@oneeducation.co.uk SWC 2014

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