LATA Environmental Services of Kentucky, LLC Process for Approved Supplier Selection and Evaluation

1. LATA Environmental Services of Kentucky, LLC Process for Approved Supplier Selection and Evaluation ASME NQA-1 2004 (and Addenda through 2007), Part I Requirement 7, Section 200, "Supplier Selection and Evaluation" 10 CFR 830.122, Quality Assurance Criteria DOE 0 414.1 C, Quality Assurance

2. Adding Vendors to the Approved Supplier List (ASL) • Suppliers of critical items are evaluated and approved prior to subcontract or purchase order award. Quality Assurance (QA) is responsible for determining if a supplier is capable of meeting applicable requirements described in Title 10 CFR Part 830.122, Quality Assurance Criteria, and/orPAD-PLA-QM-001, Quality Assurance Program and Implementation Plan for the Paducah Environmental Remediation Project. • Information on the vendor/supplier’s QA Program or Plan is requested on the Prospective New Supplier Questionnaire • Indicate whether the company’s Quality Manual and/or implementing procedures address the elements in DOE 414. 1C, Quality Program Elements, and provide documentation showing the elements usage (i.e. , QA procedures, QA manuals) • Identify the codes and/or standards to which the company QA Program complies (i.e., certificate numbers, dates of certification) • Provide information regarding the organizational structure of the company (i.e., organizational chart, count of personnel in QA) • Identify the different equipment available and activities performed by the company (i.e., welding, national codes/standards routinely used for manufacturing/processing products or services)

3. Evaluation for Addition to ASL Supplier evaluation and selection may include one or more of the following: • Supplier history of providing identical or similar product that performs satisfactory in actual use. • Supplier quality record information and practices that can be objectively evaluated through written documents and recognized certifications. • Supplier's technical and quality capability as determined by direct evaluation of facilities, personnel, and implementation of supplier's QA program. An on-site assessment of the supplier may be performed before a final determination is made for addition to the ASL. IF the supplier is not able to meet the requirements of a stand alone QA program, bidders may be directed to work under the LATA Kentucky QA program for work performed on-site.

4. Maintaining Approved Supplier Status Annually, QA sends out “Annual Supplier Evaluation Questionnaire” to vendors/suppliers requesting and documenting the following information: • Have changes been made to the company QA program in the past 12 months? • Have certificates or accreditations from nationally recognized organizations such as ASME, ISO, NAVLAP, ASNT, AWS, etc., been maintained? • Has the company QA program been audited in the past year by other state or federal agencies or listed as an approved supplier for any NQA-1 regulated facility and/or DOE prime operating contractor in the last 12 months? • Have any significant programmatic deficiencies been identified in the past year by either internal or external audit sources? LATA Kentucky evaluates end user satisfaction through Supplier Service Evaluation and reviews supplier nonconformances for the year.

5. Critical Items Defined Critical items are goods and services, including commercial grade items that require rigorous procurement and inspection processes to prevent significant personal injury to the workforce and public and/or an environmental noncompliance. Critical items include, but are not limited to, the following: • Waste containers (i.e., shipping containers, intermodals, drums, waste boxes) for off-site shipment • Sorbent or absorbent materials used in waste packaging • Waste treatment equipment and waste treatment services • Waste disposal services for regulated wastes • M&TE and M&TE calibration services and calibration standards (i.e., buffers, weights, etc.) • Instrument calibration services • Hoisting and rigging equipment and hardware

6. Critical Items Defined (Continued) • Respiratory Protection equipment and cleaning services • Industrial Hygiene monitoring equipment • Fall protection equipment • Compressed gas cylinders with mixed gases composition • Pressure vessels • Safety class, safety significant, fire protection, or defense-in-depth items • Structures, systems, and components identified as safety significant in the safety basis for a specific facility • Analytical lab services • Code-required nondestructive evaluation, X-ray, and weld inspection services • Training providers for topics important to safety (e.g., competent person in rigging, scaffolding, trenching/shoring, etc.) or American Society for Nondestructive Testing, Inc., Level I or II inspector qualification