Schoolwide Program: From Intent to Implementation

1. Schoolwide Program: From Intent to Implementation Title I Programs Conference June 14-16, 2011

2. Presenters Kathy Pruett Georgia Department of Education Title I Education Program Specialist kpruett@doe.k12.ga.us (706) 540-8959 OlufunkeOsunkoya Georgia Department of Education Title I Education Program Specialist oosunkoya@doe.k12.ga.us (404) 656-2638 Andrew McGee DeKalb County School System Office of School Improvement Andrew_McGee@fc.dekalb.k12.ga.us (678)-676-0251

3. Overview of Today’s Session

4. Schoolwide Program Resources Schoolwide Planning Timeline Schoolwide Program Checklist Schoolwide Intent Form

5. Broad Perspective of Title I Plans

6. Transition from TA to SWP

7. Roles and Responsibilities

8. Schoolwide Title I Programs Comparison Targeted Assistance • Targets identified students • Multiple criteria ranked list and documentation required • Funds used for student success in math, reading, language arts, science and social studies only • Qualify if above 35 percent or above the district poverty average • Continuous planning process to target at-risk population • Increased documentation required to ensure only targeted population benefits from funds Services for ALL students Focuses on most at-risk students but all students benefit Class size reduction allowed Must have above 40 percent poverty Initial year long planning process with outside technical assistance provider Funds may be combined with other federal funds for whole school reform and flexibility for the use of the funds

9. Current Targeted Assistance Plan Description of supplemental instructional strategies/programs for mathematics and/or reading. Description of the method by which students with the greatest needs are selected for service. Description of professional development opportunities to ensure highly qualified staff. Strategies to increase parental involvement including a policy and a compact. Process for reviewing the progress of participating students towards the State content and performance standards. Procedures for annual assessment of students for meeting state and local standards.

10. Why Schoolwide? Schoolwide programs offer more service delivery options for Title I and other federal program services. Title I students are not singled out. Student needs can be met more effectively. Federal program resources are available to all students. Schoolwide programs offer greater staffing flexibility. Professional development activities can be extended to all staff.

11. Eligibility to Apply for Schoolwide Must have 40 percent or over free/reduced meal (FRM) students. Must consult with school’s stakeholders to ensure support of the decision. Must submit intent to become schoolwide to the Department by August 15. Must obtain an outside consultant to assist in planning – RESA, individual, university, other district. Must fulfill the one year planning requirement while a targeted assistance program or during the year before the school actually becomes a Title I school and receives Title I funds. Completion/Approval of Schoolwide Plan

12. SWP Required 18 Components

13. Components of a Schoolwide Program A Comprehensive needs assessment of the entire school which addresses all academic areas and other factors that may affect achievement. Schoolwide reform strategies that are scientifically researched based and . . . Instruction by highly qualified professional staff. (. . .strategies to attract Hi-Q teachers)

14. Components of a Schoolwide Program Professional development for staff to enable all children in the school to meet performance standards. Strategies to increase parental involvement. Plans for assisting preschool children in the transition . . Measures to include teachers in the decisions regarding the use of assessments . . .and the overall instructional program.

15. Components of a Schoolwide Program Coordination and integration of Federal, State and local services and programs. Activities to ensure that students who experience difficulty mastering standards shall be provided with effective, timely assistance . . . Description of how individual student assessment results and interpretation will be provided to parents.

16. Components of a Schoolwide Program Provisions for the collection and disaggregation of data on the achievement and assessment results of students. Provisions to ensure that disaggregated assessment results for each category are valid and reliable. Provisions for reporting of disaggregated data. Plan developed during a one year period . . .

17. Components of a Schoolwide Program Plan developed with the involvement of the community to be served and individuals who will carry out the plan including . . . Plan available to the LEA, parents, and the public. Plan translated to the extent feasible, into any language that a significant percentage of the parents . . .speak as their primary language. Plan is subject to the school improvement provisions of Section 1116.

18. Annual Evaluation of Plan After State data is received by each school, document the following: Has overall student achievement increased as a result of the schoolwide plan? Has the targeted subgroup(s) achievement increased as a result of the schoolwide plan? What needs to be changed in the schoolwide plan to address the needs of the students as a result of the current data?

19. Combining Schoolwide Plans and School Improvement Plans Reflection and Planning Review SWP process Reflect on prior year Review data

20. Analyze data results andidentify patterns and trends: Formulate insights regarding school culture and student achievement State conclusions in narrative format Determine categories for specific programs and/or school climate issues Identify areas of strength and areas demonstrating a need for development State plans for addressing challenges and/or removing barriers to school improvement

21. Action PlansPerformance Actions Should: Address data-driven needs Employ research-based best practices Build capacity for continuous improvement Have school buy-in Be feasible Be monitored

22. GaDOE Resources GG State Leadership Facilitators (NI Schools) Regional Education Service Agencies (RESA) Georgia Learning Resources System (GLRS) Educational Technology Training Centers State School Improvement Specialists Science Exceptional Students Curriculum and Instruction Content Professional Learning

23. Scientifically Based Research Use effective methods and instructional strategies that are based on scientifically based research Strengthen the core academics Increase the amount and quality of learning time Include strategies for meeting the needs of historically underserved populations

24. Selecting the Planning Team School and district administrators Teachers representing all grades, content areas, and teams Representatives of other professional staff, including social workers, psychologists, counselors or diagnostic specialists, curriculum leaders Parents and community representatives Representatives of organizations, groups, and parents of students served by the federal programs whose funds are used in the program

25. Responsibilities of the Planning Team Including all stakeholders in planning and decision-making Directing the planning and monitoring process Meeting all local, state, and federal requirements

26. Schoolwide Plan Must be comprehensive Must be developed with the involvement of parents and community members Must be in effect for the duration of the school’s participation in SW programming 18 Components must be clearly identified Table of contents identifying the components

27. Schoolwide Plan Must be available to the LEA, parents, and the public The language must be understandable Must be provided, to the extent practicable,in a language that parents can understand

28. Implementation Resource Guide Georgia School Standards Implementation Resource Guide http://public.doe.k12.ga.us/tss_school.aspx The Implementation Resource (IR) is a collection of best practices that aid in the effective implementation of the Georgia School Standards. This document was created to support schools in their continuous improvement efforts. The IR is a companion tool to the Georgia School Standards (GSS) and the Georgia Assessment of Performance on School Standards (GAPSS).

29. LEA Monitoring Suggestions

30. LEA Monitoring with SWP Programs Written LEA/School Evaluations of SWP effectiveness SWP Checklist Signed/Dated by Director (preferably with comments and revisions indicated) Documentation of LEA providing Technical Assistance Annual Revision Date indicated Combined SIP and SWP Plans can be used but must be clearly addressing the 18 Required Components. If consolidating funds, each federal program’s intent must be clearly delineated. Written examples needed. Written purchasing procedures are required to ensure services are supplementary.

31. LEA Monitoring with Schoolwide Programs Documentation to support that all stakeholders were involved in the planning/ revision of the SWP (dated agendas, meeting minutes, dated sign in sheets, letters or memos regarding the meeting). Parents of Title I students must be involved in the planning and/or revision of the SWP

32. SCHOOLWIDE PROGRAM PLANSGeneral Suggestions Keep it simple and keep asking how you are going to address the eighteen (18) components. In order to begin on a successful note, provide a title page entitled schoolwide plan including dates of original plan and annual revision dates. Include a table of contents with page numbers for each of the essential components.

33. SCHOOLWIDE PROGRAM PLANSGeneral Suggestions List your planning committee to document stakeholder involvement (including your technical assistance provider, if in your first year). The schoolwide plan can be the same document as your school improvement plan but must include the eighteen (18) minimum requirements. ***Be Cautious if using this format***

34. Documentation Needed for Schoolwide Programs Copy of SWP plans that include the 18 required components with date of annual revision-ten from the Elementary and Secondary Education Act of 1965 (ESEA) and eight from GaDOE’s Schoolwide Checklist Copy of written communication from LEA providing guidance to schools about development, implementation, and evaluation of SWP requirements Examples of activities that support the intent and purpose of federally funded programs Copy of purchasing procedures

35. Additional Documentation for New Schoolwide Programs Documentation for planning of new schoolwide program Name of outside technical assistance provider Copies of dated minutes, timelines, agendas from planning meetings Copy of schoolwide plan Copy of the intent to become schoolwide

36. GaDOE Monitoring Findings FY 10 58 Findings concerning SWP in FY 10 SWP plan didn’t address 18 components Incomplete checklist: lacking signatures, items checked but missing in SWP plan, etc SWP plan didn’t include all stakeholders in revision process, teachers, administrators, parents Lack of samples of LEA guidance to schools and subsequent school level guidance to parents concerning schoolwide program development

37. Title I Program Specialist Contact Information

38. Schoolwide Program: From Intent to Implementation Title Programs Conference June 14-16, 2011