Local Section Governance

1. Local Section Governance Alan Rossiter One Upon A Time Chair, STS-AIChE Chair, AIChE Regional Process Technology Conference Alan Zagoria Chair, AIChE Local Sections Committee

2. Definition • Governance is the act of governing. It relates to decisions that define expectations, grant power, or verify performance. It consists of either a separate process or part of management or leadership processes. These processes and systems are typically administered by a government. - Wikipedia

3. Why Do You Want the Job? • Personal Visibility • Sense of Power • Career Advancement • To Make Things A Little Bit Better

4. What Is the Purpose of Your Local Section? How Will You Measure Success?

5. What Direction Are You Going? STS Vision and Mission Statement (2008) As a section of AIChE, we serve chemical engineering professionals in the South Texas region through education, professional development, and networking. We will become an organization with a strong and active membership. We will accomplish this through: a. Increasing awareness b. Improving relevancy of our programs c. Improving our governance d. Hospitality / Welcome / Social

6. How Much Can You Hope To Do? • Set one major goal for your term of office • Consider both radical changes and incremental steps • Don’t be afraid of failure • Get all the help you can find

7. Who Will Help You? • “No-one can do it as well as you can!” • WRONG • No-one will do it exactly as you do • Find people with a passion for the task • Look for the right skills & interests

8. How Well-Organized Are You? • Respect Other People’s Time • Be selective on meetings • Be prepared for meetings • Plan your year: Know what happens when (STS Chairs Calendar)

9. What is Your Management Style? • Build Consensus • Be Decisive • Don’t be a Dictator • Look for Opportunities & Synergies • Know when to Quit

10. Is Your Organization Sustainable? • Terms of Office • Number of Officers • Recruiting Volunteers • Developing Leadership

11. AIChE at a Glance

12. AIChE at a Glance-2

13. Local Section Officers-typical Roles & Responsibilities

14. Chair –responsible for strategy and tactics of Section operation (scheduling, setting agendas for, and running meetings) –should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early –should play lead role in “paying” volunteers – recognition, recognition, recognition! -back stops everyone!

15. Vice Chair –should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early –learn from the Chair – get ready for next year –step up as necessary for the Chair –often has one primary responsibility; such as Programs Chair

16. Programs Chair and/or House • –should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early • –schedule and prepare meeting plan first thing- annual calendar • •initiate publicity for programs • •minimize surprises • –have “plan B” in hip pocket • meeting room details, webinar logistics, etc • –manage restaurant contracts & guarantees • set meeting prices • –Stay on top of physical / electronic arrangements

17. Secretary and/or Communications •Secretary: –should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early –record important decisions / events at Section and Officers’ meetings –prepare annual report for approval by Section Officers –Section newsletter / mailings / external publicity

18. Treasurer –should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early –keep running ledger of Section income and expenses –prepare budget and annual income statement and balance sheet -file annual income taxes –manage Section finances for benefit of members –keep Section officers informed of financial status

19. How do you handle these functions? • communications • finances • attract / retain new members / networking • connection to local employers / managers • programming – broad sense • liaison to University students • outreach to community, K-12 • tech training • career services

20. Resources You Should Know About • Money • Grants • Speakers Corner • General Help • LSC / LSC Discussion Board • LSLW – Local Section Leaders Workshop • Staff • Communications / Collaboration / Doc Storage • free MS Sharepoint • free webhosting • email aliases • Young Professionals • tracking of recent grads • national YPAB

21. Resources You Should Know About -2 • Membership / Lists • online access • ability to track drop / adds (in progress) • documents / presentations on the value of membership • Project Connect Grants • available materials / speakers from Knovel, financial services, insurance... • Programming • Program Planning Grants • Use of ChemE on Demand for LS Meetings • Satellite Meetings • Speakers Corner

22. Resources You Should Know About -3 • Best Practices • LS Officers Guide • Summary of Annual Reports • Best Practices: general, volunteer recognition & retention, starting YP groups, other • Volunteer Development • recorded leadership training – ChemE on Demand • LSLC • Shining Star Award • negotiated prices, pre-designed certificates & plaques

23. Workshop • What goes wrong in your LS? • What lessons have you learned? • What support do you need?

24. The Hundred Thousand Dollar Question Why not continue sharing ideas / resources with each other throughout the year?