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Into the Future…. E- government and archives in Scotland and the UK

Into the Future…. E- government and archives in Scotland and the UK. George MacKenzie National Archives of Scotland. The biggest bound volume in the world……?. ….or an early example of a multi-user random access device ?. Devolved government in the UK.

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Into the Future…. E- government and archives in Scotland and the UK

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  1. Into the Future….E-government and archivesin Scotland and the UK George MacKenzie National Archives of Scotland Archives On-line : moving archives into the digital era

  2. The biggest bound volume in the world……? ….or an early example of a multi-user random access device ? Archives On-line : moving archives into the digital era

  3. Devolved government in the UK • Scotland Act 1999 establishes Parliament • Freedom of Information (Scotland)Act 2002 • responsibility for public records • UK Parliament at Westminster • “Reserved matters” • Data Protection Act 1998 Archives On-line : moving archives into the digital era

  4. e-government in the UK • March 2000 announcement by Prime Minister (UK) and First Minister (Scotland) “by 2005 all public services that can feasibly be delivered electronically, will be” Archives On-line : moving archives into the digital era

  5. e-government targets in Scotland • 21 Century Government Unit • 4 levels of e-service: • simple • one-way interactive • two-way interactive • fully interactive • March 2003, 83% of services electronic Archives On-line : moving archives into the digital era

  6. Changing Public Expectations • high quality public services • better public services • services that respond to need, that “listen” • services delivered in new ways, to suit new lifestyles Archives On-line : moving archives into the digital era

  7. The challenge for government: better services at an affordable price • increased access itself is not enough • services based around user, not organisation • joint services, joint portals • life event services • key role for technology • maximum use of specialist staff • flexibility Archives On-line : moving archives into the digital era

  8. Avoiding the Digital Divide • more flexible access • the People’s Network • new ways of delivering services (digital TV, telephone as well as personal contact) Archives On-line : moving archives into the digital era

  9. The NAS Vision • significant increase in customers, mainly leisure historians • remote access to all finding aids and reference materials • original documents increasingly available as digital objects Archives On-line : moving archives into the digital era

  10. NAS Digital Priorities • SCAN, the Scottish Archive Network • ScotlandsPeople joint project • Digitisation programme • eCat • Electronic records Archives On-line : moving archives into the digital era

  11. NAS Digital Priorities 1 Scottish Archive Network –www.scan.org.uk • Collection level descriptions of all Scotland’s archives • On-line reference services to help the remote user • Digital images of Scottish wills to 1901 (2.5 million images, 0.55 million index entries) Archives On-line : moving archives into the digital era

  12. NAS Digital Priorities 2 ScotlandsPeople • Joint project of 3 government agencies: • 3 parts: • integrate computer systems, web services • develop single family history centre • encourage development of local centres across Scotland • One stop, authoritative, high quality service Archives On-line : moving archives into the digital era

  13. NAS Digital Priorities 3 NAS Digitisation Programme • Workflow experience from SCAN project • Public registers • priority to family history sources • twin track approach: • programme of conversion • digitisation on demand Archives On-line : moving archives into the digital era

  14. NAS Digital Priorities 4 eCat – the NAS on-line Catalogue • 120,000 pages, about 1.2 million records • copying, mark-up and QA in Edinburgh, keying offshore • working now in NAS • Internet available from July • Propietary software (DS CALM) Archives On-line : moving archives into the digital era

  15. NAS Digital Priorities 5 Electronic Records • impact of information legislation and e-government initiatives • archives trade storage problems for intellectual ones • pioneering work by PRO, European Moreq • Scottish Executive ERDMS Archives On-line : moving archives into the digital era

  16. UK Archive Challenges • Networking • Digital Access • The Archives Task Force Archives On-line : moving archives into the digital era

  17. UK Archives Challenges 1 Strands in the UK Network • ARCHON HMC high-level all UK • A2A England and Wales non national instititutions • HE Hub UK universities • PROCAT the PRO main catalogue • SCAN Scotland national and non national institutions • eCat the NAS main catalogue • ECATNI Northern Ireland (under construction) • Archives Network Wales (under construction) Archives On-line : moving archives into the digital era

  18. UK Archives Challenges 1 Bringing the strands together • Role of National Council on Archives • national institutions will take a lead • technical approaches: • distributed searching (e.g. Z39.50) • metadata harvesting (e.g. OAI) • user choice Archives On-line : moving archives into the digital era

  19. UK Archives Challenges 2 Digital Access to Archives • 1901 census of England and Wales • digital access projects (plans, photos..) • need for digitising strategy • full resources or highlights? • standards • interoperability (e.g. of SCRAN) Archives On-line : moving archives into the digital era

  20. UK Archives Challenges 3 Archives Task Force “an in-depth analysis and review of the state of the UK's unique and diverse archives” • Aims to make archives: • better understood • better used • better looked after Archives On-line : moving archives into the digital era

  21. Members of the Task Force • leading archivists • academics • chair of Heritage Lottery Fund • local government, user representatives • former head of MI5 • chaired by a senior journalist Archives On-line : moving archives into the digital era

  22. Task Force Outcomes • enhanced public understanding; archives touching more peoples’ lives • wider and deeper public access • creative partnerships leading to better public services • changed professional attitudes Archives On-line : moving archives into the digital era

  23. ATF Emerging Conclusions • Strong User Focus essential • Structures: the centre of expertise model • National networking: opportunity and challenge • Key role for training and continuing professional development • Partnerships, partnerships, partnerships Archives On-line : moving archives into the digital era

  24. What about the Scotch ? And by payment made to Brother John Cor by precept of the comptroller, as he asserts, by the King’s command, to make aquavite within the period of the account, 8 bolls of malt Et per liberacionem factam fratri Johanni Cor per preceptum compotorum rotulatoris, ut asserit, de mandato domini Regis ad faciendum aquavite infra hoc computum, viij bolle brasii • Exchequer document of 1494 Archives On-line : moving archives into the digital era

  25. Slainte (Good Health)! The earliest documentary reference to whisky. Archives On-line : moving archives into the digital era

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