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Controller’s Office brandeis/controller Departmental Information Session

Controller’s Office www.brandeis.edu/controller Departmental Information Session. Financial Systems May 25, 2004. Modified November 2009. Financial Systems Who We Are. Tony Chiefe Associate Controller x64488 Ofer Ben-Gai Assistant Director x64471

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Controller’s Office brandeis/controller Departmental Information Session

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  1. Controller’s Officewww.brandeis.edu/controllerDepartmental Information Session Financial Systems May 25, 2004 Modified November 2009

  2. Financial SystemsWho We Are • Tony Chiefe Associate Controller x64488 • Ofer Ben-Gai Assistant Director x64471 • Matthew Snell Technology Coordinator x64260 • Gary Rose Sr Data Control Coordinator x64499

  3. What are our basic responsibilities? • Process financial transactions • Ensure data integrity • Administer Peoplesoft security access for financials • Run Reports

  4. Process Flow Chart INPUT • PeopleSoft Modules • Feeds • Accounting Forms PROCESS in PEOPLESOFT • Journal Generate • Validate Chartfields • Budget Check • Post • Run Allocation • Close Accounting Period OUTPUT • Financial Data for Reports

  5. What do we do? • Process financial inputs to PeopleSoft Financials from the following sources: ‣PeopleSoft Modules • Purchasing • Accounts Payable • Grants • HRMS/Payroll • SAGE

  6. Lab Supplies • Mail • Pcard • Travel ‣Interfaces/Feeds • Copy • Corporate Express • Development • Federal Express • Facilities • Fisher Scientific ‣Accounting Forms • Journal Entry • Cash Receipts • Grant Transfer Request

  7. What processes do we run to produce financial data? • Journal generator • Journal edit (validate chartfield values) • Budget checking • Posting • Allocation • Close the accounting period (month & year)

  8. How do we maintain data integrity? • Validate chartfield values (Edit) • Chartfield combination rules • Interfaces/feeds : Data control totals for lines and amounts • Budget check • Journals posted before starting closing process • No postings to closed periods • Reconcile and balance data tables

  9. How do we administer access to Web reports? • Fill out a request form (http://www.brandeis.edu/controller/forms/webaccess.html) • Identify department(s) • Select reports (Summary, Transactions, Open Commitments, Labor Distribution) • Approved by Budget Manager • Reviewed by Financial Systems • Request consistent with user’s responsibilities • Confidentiality • LTS updates PeopleSoft report access

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