Prevention Redesign Initiative (PRI) Guide

1. Prevention Redesign Initiative (PRI) Guide Division of Behavioral Health and Recovery

2. General Information Guide Cover The PRI is generally following the Strategic Prevention Framework as the overall planning framework for this process. It is expected that all tasks associated with PRI will be conducted in a culturally competent manner. This model is based on categorization of task by subjects and does not indicate sequence to follow. This is not expected to be linear process. Primary sources of information used in developing Task Categories: Communities That Care, CADCA, Coalitions and Partnerships in Community Health (Frances Dunn Butterfoss), DBHR, preliminary evaluation information from Washington and national SPF-SIG project, SAMSHA/CSA. SAMHSA’s Strategic Prevention Framework

3. General Information Guide p. 2 What is a Coalition? A formal arrangement for cooperation and collaboration between groups or sectors of a community, in which each group retains its identity, but all agree to work together toward a common goal of building a safe, healthy, and drug free community. Who is a Coalition? • Members (Sector Representatives) are local key players who represent and can function on behalf of their respective sector constituents to contribute to carrying out planning and strategies for the local community. • Members (Sector Representatives) act within their own sphere of influence thus enlarging the coalition’s ability to create needed change and implement multiple strategies. • New members are invited to join in an effort to enlarge the coalition's sphere of influence and to gain needed capacity to address additional root causes • Coalition staff assists with support for planning, problem solving and information management (evaluation, reporting, etc.). Sectors: Adapted from DFC grantee workshop. • Youth • Parent • Law Enforcement • Civic/Volunteer Groups • Business • Healthcare Professionals • Youth-Serving Organizations • Religious/Fraternal Organizations • State/Local/Tribal Government • School • Media • Chemical dependency treatment • Mental Health services representative • Other Substance Abuse Organizations

4. Task Category ModulesTable of Contents • Getting Started • Capacity • Assessment • Planning • Implementation • Reporting and Evaluation • Timeline Overview

5. Getting Started Guide p. 4-5 Task Categories: • Participate in The Athena Forum • Notify media • Core Workgroup formed • Clarify roles • Hire/designate .5 FTE coordinator for each PRI community • Establish working relationships Templates: • News release template • Template for decision making models and communication diagram • Sample job descriptions • MOU template Possible Trainings: • Athena trainings 101 and 201 • Decision making models

6. Capacity Guide p. 6-7 TaskCategories: • Hold key leader orientation event • Develop coalition charter • Recruit and retainmembership • Participate in training and technical assistance Templates: • Information on organizing frameworks • Template for KLO training elements • Membership recruit and retention plan questions (to be included in overall Plan) • Coalition charter template/samples (outline key elements) Possible Trainings: • Key Leader/Board orientation training (membership) • Decision making models • Strengthening your Coalition by enhancing your leadership • Developing teamwork and cohesion in your coalition • Membership – how to get them and keep them…or get them back!

7. Assessment Guide p. 8 Task Categories: • Establish assessment workgroup(s) • Use state-provided and local data • Gather community information and feedback Templates: • Resource assessment tools • Community survey tools Possible Trainings: • Community Assessment Training/Clinic • Community Resources Assessment Training/Clinic • Using local data updates to re-energize your coalition

8. Planning Guide p. 9 Task Categories: • Select community organizing framework • Select goals, population and strategies • Develop prevention strategic work plan Templates: • CAPT report regarding organizing frameworks to communities • Sample PRI prevention strategic plan to include: • Membership recruit and retention plan questions • DBHR develops logic model for PRI project • Media plan (in strategic plan) – no template – form and list of strategies Possible Trainings: • Community Planning Training/Clinic • Using systems models to preventing unintended consequences

9. Implementation Guide p. 10 Task Categories: • Implement selected community organizing framework • Participate actively in Cohort I learning community • Localize media campaigns • Confirm partnerships • Organize and implement P/I services (September 2011) • Implement selected environmental strategy(ies) • Implement selected direct prevention strategy(ies) Templates: • Media campaign options and materials Possible Trainings: • Community Plan Implementation and Evaluation Training • Develop/refine - environmental strategy training

10. Reporting and Evaluation Guide p. 11 We will continue to use the current systems to collect information: Plan , PBPS and OSPI/RMC MIS, Prevention System Manager Task Categories: • Report coalition and community organization functioning • Report environmental strategy(ies) • Report direct prevention strategy(ies) • Participation in statewide evaluation Templates: • Resource assessment surveys • Coalition survey Possible Trainings: • Community Plan Implementation and Evaluation Training • Is the community getting your message? Planning and tracking how far did your message go

11. Timeline Overview • Display to follow is categorized by Tasks and does not indicate sequence to follow. This is not expected to be linear process. • Marks indicate that work on this task should be happening during this quarter. • If a field is empty then it is not expected that work would be done during that period on that item. Quarters are relative to project start on an annual schedule of 3 month periods. Key: • S = Start working on this task during this quarter • S/C = Start and completed working on this task during this quarter • O = Ongoing task

12. Timeline Overview

13. Timeline Overview

14. Discussion Instructions

15. Discussion Questions • What interests you about this task category? What drew you to this table? What stands out to you? • What experience do you have to offer to the learning community around this category? • What questions do you have or anticipate having as you work on these tasks? • What additional clarification is needed, if any, in order to move forward?