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Project Monitoring and Evaluation A useful Tool for Research Projects’ Administrators and Managers

Project Monitoring and Evaluation A useful Tool for Research Projects’ Administrators and Managers. Folajogun V. Falaye. (Professor of Educational Research & Evaluation). Institute of Education, University of Ibadan, Ibadan, Nigeria. Presentation Outline.

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Project Monitoring and Evaluation A useful Tool for Research Projects’ Administrators and Managers

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  1. Project Monitoring and EvaluationA useful Tool for Research Projects’ Administrators and Managers Folajogun V. Falaye. (Professor of Educational Research & Evaluation). Institute of Education, University of Ibadan, Ibadan, Nigeria

  2. Presentation Outline • Definition/Clarification of main concepts; • Basic Types of Programme/Project Evaluation; • Purpose of Project Monitoring and Evaluation; • Differences between Project M & E; • Stages in Development of Project M & E Framework.

  3. Monitoring • Monitoring has its root in a Latin word which means ‘to warn’. • It is a … project activity designed to provide constant feedback on the progress of a project, the problems it is facing and the efficiency with which it is being implemented (Bamberger & Hewitt, 1986).

  4. Evaluation Evaluation: Evaluation is very broad concept. It is a process: • by which relevant data are collected and transformed into information for decision making (Cooley & Lohnes, 1976); • of … obtaining and providing useful information for judging decision alternatives (Guba & Stufflebeam; 1970); • of ascertaining the value of an entity in relation to some criteria; • of passing judgment on the worth.

  5. Programme & Project • Programme is a time bound intervention which usually cuts across different sectors, themes and geographical areas. It could derive its funding from different sources. • Project is a time bound intervention that consists of a set of planned activities geared towards achieving defined objectives.

  6. Relationship between Programme and Project • Programme is broader than project; • Programme is like ‘nested system’ with different components/projects. For example, a programme can have Education and Health components. • The project is a system embedded within the ‘nested system’- programme. • Therefore, a project is a subset of a programme; while • A project can also have units. For example, the education project could have training/capacity development unit, material development unit etc;

  7. Fig 1. Relationship between Programme and Project

  8. Differences between Project Monitoring and Evaluation Monitoring Evaluation Judges programme performance. Focused more on changes associated with the project. Information got from monitoring forms part of data to analyse for evaluation. It is periodic, less regular. Usually carried out by external evaluators. . • Tracks project implementation (activities, processes, outputs). • Predetermined performance indicators are used as point of reference for monitoring. • It is continuous, more frequent. • Usually done internally. • It is usually rapid.

  9. Differences between Monitoring and Evaluation Monitoring Evaluation It involves making judgments about the project. Uses more rigorous design, multi-methods. Produces detailed report, usually produced at agreed intervals eg mid-term evaluation and final/end term . • Mainly for internal accountability and management decision making. • Mainly used ascorrective feedback for improvement. • Uses simple design. • Simple reporting formats.

  10. Basic Types of Project Evaluation The major/broad types of project evaluation: • Process Evaluation; and • Outcome Evaluation • Process Evaluation provides information/feedback for programme improvement; while • Outcome Evaluation provides information for an overall judgment of a programme’s merit or worth.

  11. Purpose of Project Monitoring & Evaluation Project Monitoring and Evaluation is to: • identify areas of weaknesses, risks and failure points for corrective actions to be taken to assure project success; • highlight signs of project success; • provide accountability; • learn lessons that can be shared with others; • develop capacity of project staff and other stakeholders; • use successful projects as models for replication. .

  12. Development of M&E Framework/Plan For administrators and mangers to effectively and efficiently monitor and evaluate research projects Monitoring and Evaluation Framework must be developed. The framework should • define the scope; • develop monitoring/evaluation questions; • draw up a plan; • set indicators and targets;

  13. Cont’d • decide data sources to use, methods of data collection and analysis; • decide the reporting format; • assign tasks/roles to project staff; • Set timelines.

  14. Thank you for listening

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