National Logistics Webinar March 27, 2013 Supply/Property Management at the Incident

1. National Logistics WebinarMarch 27, 2013Supply/Property Management at the Incident

2. Incident Based AutomationBarcode Project

3. Background • Supply Module Released in 2006 • Pilot Status 2008-12 on 22 Incidents

4. Goals Accomplished • Proof of Concept • Barcode and Equipment Technology • Business Processes • Import of ICBS Packing Lists

5. Barcode Technology

6. Equipment Technology

7. Barcode Kits • 6 Kits • Pre-Positioned at National Caches • Scanners, Incident Barcode Cards, Smartbooks, Training CD, Misc. Supplies • Inventoried/Cleaned by IMT at Incident • Returned to Cache

8. Business Processes Supply Supply Finance Check-Out Scanners are used to scan a pre-printed bar code card and assign the card to individuals or crew bosses The barcode card is then used to checkout and return supplies for the duration of the incident Electronic notification of all issues and returns are available via I-Suite to the Finance Section and Demob Unit Notification on ICS-221 allows verification that all supplies are returned prior to resources being Demobed

9. Manual Process

10. Automated Process

11. Automated Process

12. Benefits

13. ICBS Packing List Import Generated when Delivery is Enroute Uploaded to a Secure ftp Site Downloaded and Imported into I-Suite Gives heads up as to which Items and Quantities to expect Property Numbers for Trackable Items

14. Communications Unit

15. Identifying/Validating Resources

16. Reports for Single Resources

17. Reports for Crews

18. Reports for Locations

19. ICS-221 Checkout Form

20. Waybills Generated

21. Waybills for Release to Cache

22. Release to Cache Worksheet

23. Use without Scanners • Supply Module will work without Scanners • Not as efficient or fast: • Search for Resource in Database • No Validation of Resource • Use Advanced Search for NFES Item

24. Factors Driving Success

25. Location of Supply Unit

26. Power to Supply Unit

27. Environmental Factors

28. IMT Buy In Commitment to Use, Learn, and Support Contingency Plans – Paper Process Computer Support for Setup

29. What’s Next?

30. 2013 Plans • Voluntary and Available to all IMTs in all Areas • Teams Take Lead Role and Independently: • Set up Computers and Barcoding Equipment • Run the Project from start to finish • At Mobilization, IMTs order Barcode Kit and contacts I-Suite Project Team • Project Team Provides Support to the IMT as needed

31. Training On-line training is posted on the I-Suite Web Site: http://isuite.nwcg.gov/Barcode/index.html A training CD included in each Barcode Kit

32. The Futuree-ISuite e-ISuite Implemented in 2014 Supply Module not included in the first release of e-ISuite. Will be included in future release (Version TBD)

33. Then, why use I-Suite???? • IMT’s advantage to become familiar to: • Gain exposure to functionality • Train team members in its use • Discover the benefits of: • Improved Tracking of Supply Issues/Returns • Improved coordination with Finance • Benefit to the overall loss tolerance ratio

34. Questions?

35. Thank You