董事会报告 程杨

1. 董事会报告 程杨

2. Outlines Board members and committees Major achievements Communication Public relation Finance Thanks for donation Future plan Questions, comments, and suggestions

3. Board Members & Committees Member Bylaw PR Finance Comm. Sun Xiaoli (P) Cheng Yang (VP) x x Chen Xinsheng C Fu Xuli x x C Gao Xiaoming x Mao Jianping x x Zhang Bin x C x Zhang Guowei C Zhang Ying x

4. Major achievements • Conducted monthly meeting and special meetings (year-round) • Created 4 committees (October 2007) • Worked on Bylaw revisions (year-round) • Led HCCS public relations (year-round) • Monitored and audited HCCS financial activities (year-round) • Established HCCS reimbursement rules (October 2007) • Reviewed and approved HCCS budgets (October 2007 & 2008) • Provided leadership in organizing disaster relief donation drives • Facilitated the HCCS in solving the classroom shortage problem • Organized the HCCS appreciation activities (Dec. 2007 to Feb. 2008) • Provided support to EC and PTA in executing the Chinese New Year celebration activities • Provided leadership for Chen Fan Memorial foundation activities • Led the 2008 GMM & BOD election (June – October 2008) • Helped organize the HCCS 10th anniversary celebration activities

5. Communication Made and maintained HCCS communication policies Supported HCCS email system Created web online donation for Sichuan earthquake relief drive Supported new HCCS web design Designed and printed HCCS official business cards

6. Public Relations • Strategic vision for PR functions: Promote HCCS to establish name recognition in Greater Washington, DC-Baltimore metro area, among the Chinese American community and the “mainstream”. • Committee members and working group: Zhang Bin (Chairman), Fu Xuli, Gao Xiaoming, Li Dai (community liaison), Other BOD, EC and PTA members

7. Public Relations • Worked with EC and PTA to promote HCCS in different public events: • For Christmas, sent greeting cards to local stakeholders • For Chinese New Year Celebration, wrote invitations, followed up with government officials (County and state officials, PRC Embassy officials, U.S. House and Senate representatives), and hosted VIP reception • Conducted targeted PR activities to help HCCS achieve short-term and long-term goals (e.g., school facilities, library partnerships) • Organized media coverage and sent public press release to report HCCS activities (e.g., Chinese new year celebration); • Coordinated PR activities for fundraising events (e.g., snowstorm, earthquake) and other large local events (e.g., supporting Beijing summer Olympics Games), making sure HCCS name is recognized in some large activities (e.g., Washington-Baltimore New Year Gala, Earthquake Relief Concert). • Attended local community events such as Asia Pacific Heritage Celebration in Howard County, Asian American Healthcare Center Open House and Health Fair. • Made a trip to China to attend the Overseas Chinese Education meeting to promote HCCS and build potential partnership with Beijing Qiaolian.

8. Public Relations • Future focus: -- Continue to strengthen relationship with stakeholders for HCCS to ensure smooth and orderly school operation and a conducive environment for future growth -- Continue to lead the PR functions for large activities such as Chinese New Year celebration and 10th Anniversary for HCCS (e.g., planning and organizing publicity events) -- Continue to reach out to Asian American community and American community at large to broaden our HCCS resources and potential growth (e.g., AAHC, BoE, local and state governments) -- Continue to reach out to business community for potential partnership (e.g., event sponsorship) -- Strengthen relationship with China to tap into potential resources for HCCS (e.g., summer camp, arts contest and exchange, educational materials)

9. Finance • Reviewed HCCS financial transaction records • Created HCCS inventory procedure • Worked on HCCS inventory list • Conducted financial review and made recommendations

10. Financial Review Objectives: • To determine whether HCCS financial records are accurate and whether internal controls for HCCS finance are adequate. • To strengthen rules and assure openness. Period covered: • July 2007 to August 2008

11. Financial Review Conclusion: • HCCS financial records are accurate • Internal controls for HCCS finance are adequate • HCCS accountants did superb job for maintain and handling HCCS financial transactions. • No blank receipts have been found • All reimbursements with more than $300 expenses are reviewed and signed by both Zhang Jie and Sun Xiaoli • Teachers bonuses were clear and fair • Incomes and expenses of Chinese New Year Celebration are clear. • Only one receipt mixed HCCS purchase and personal purchase together, which was corrected by explanations

12. Financial Review Recommendation: • Must follow HCCS reimbursement and inventory procedures • Must use original invoices for reimbursements, not copies, internet invoice, … • Must separate the purchase personal items and HCCS goods from the invoice • Create HCC inventory list, include series number, model and brand name, when and who purchase, how much cost, who keep and so on

13. Donations • $47,486.16 Sichuan Earthquake • $1,041.22 Snow Storm • $2,650 Chinese New Year Celebration • Other donations to HCCS, such as parents’ donations with United Way matches, Constellation Energy, etc.

14. Future Plan • Organize HCCS fundraising • Plan and carry out 10th anniversary celebration • Continue financial review • Expand Public Relations activities • Implement bylaws and make amendments when necessary • Focus on Chinese language and Chinese culture

15. Questions, Suggestions, Comments?