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Construction Site Management

Construction Site Management. The Planning Process, Progress Monitoring & Control 6509BESG LJMU 2017. Course Overview. Learning outcomes 1 . Apply management theory and practice to the modern construction production process. Project Management. 1. Project Management

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Construction Site Management

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  1. Construction Site Management The Planning Process, Progress Monitoring & Control 6509BESG LJMU 2017

  2. Course Overview Learning outcomes 1. Apply management theory and practice to the modern construction production process.

  3. Project Management • 1. Project Management • Leadership vs Management • Organizational Structures • Resource Management • Skills and responsibilities • 2. PM Current Practices • Institutes • Trends • Control Systems • 3. Time, Cost and Quality • Time Management • Cost Vs Quality • Teamwork • Time Management • Cost Management, • Quality

  4. PM in Context

  5. Project Management • Management • Leadership vs Management • Inspiration - Vision • Control - Goals • Organizational Structures • Autocratic/Democratic • American/British/Chinese • Matrix Responsibilities • Power of Permission • Power of Association • Resource Management • Skills and responsibilities • PMBOK • Current Practice • Trends • PMI • SSPM • AssocPMUK • Institutes • Professional • Certification • Project Office • Control Systems • Property Cycles • Design Intent / Design & Build • Forensic Investigations • BIM?

  6. PMBOK • PM activities fall into nine Knowledge Areas • Project Management • Project Integration Management • Project Scope Management • Project Time Management • Project Cost Management • Project Quality Management • Project Human Resource Management • Project Communications Management • Project Risk Management • Project Procurement Management

  7. Time, Cost, Quality • Time • Strategies • Planning • Scheduling • Control • Quality • Value Engineering • Specifications • Implementation • Control • Cost • Cost Planning • Forecasting • Risk Assessment & Control • Budgets • Cashflow

  8. Pre-Construction Requirements • Taking Control of the Project • Management Agreement • Site Team • Access and Safety • Key Milestones • Post-Tender Documentation • Forms and Letter of Intent • Correspondence & Documents • Procurement • Authority Submissions • Forms and Personnel • Environmental Requirements

  9. Typical Kick-Off Meeting • Changi Hospital Kick-Off meeting.pdf

  10. How span of control affects organisational structure Span of control = 3 No of Levels = 4 49 Positions Tall Structure

  11. MANAGEMENT DESIGN CONST ADMIN PROJ 1 D1 C1 A1 PROJ 2 D2 C2 A2 PROJ3 D3 C3 A3 Matrix Organisation structure

  12. Positional Power Client PM Arch Eng QS Contractor Product Sub-C Sub-C Sub-C

  13. Many “Project Managers” • Owner’s Representative or PM (PD) • Each Consultant’s PM • Contractor’s PM • Sub-Contractor’s PM • Purchasing Agent’s PM • Operator’s PM • Authorities PM

  14. The 5 “M’s” • Methods • Materials • Machinery • Manpower • Money

  15. Alternative Methods or Equipment

  16. Esential Elements • Organisation • Motivation • Coordination • Forecast & Planning • Control

  17. Maslow’s Hierarchy of Needs • Deficit principle • A satisfied need is not a motivator of behaviour. • Progression principle • A need at one level does not become activated until the next lower-level need is satisfied.

  18. Control Steps

  19. Contemporary Management Techniques • Analyze and improve each part of the process • Each function in the team can be improved

  20. Management Science • How to decide which is the best method or most direct solution to a problem

  21. Behavioural Science • Motivation (Maslow) • Getting things done through others • Teamwork

  22. Construction Process

  23. Project Planning • To identify objectives • To understand and define T/C/Q requirements • To reduce uncertainty • Establish Standards • Identify individual activities & responsibilities • Lines of communication

  24. Planning • Priorities and Sequencing • People (PM, SO, etc) / Resourcing • Initial Critical Path Network program • Phasing/TOP/Handing-Over • Methods • Set up regular Site Meeting / Design Team Meeting • Approval Systems (AI, AD, Site Memo etc) • Documents Issuance system

  25. What is controlled? SCOPE • Ensure changes after investigation & Awareness of their impact • Scope change = modification to scope as defined in approved WBS • RISK • Risks are dynamic so risk management strategies are continually monitored • Also respond to any unplanned risks that occur TEAM • Controlling team = making sure that team motivation, enthusiasm, and direction are kept throughout the project

  26. BCA Site Staff Requirements

  27. Site-Management Obligations • Hoarding & Sign Board • Wash bays and water run-off pits (ECM) • Site office & pest control • Temporary water/power • Access and Waste removal • Main-Con / Sub-con responsibilities • Identify Mock-ups / Approvals / Specifics • Permit to Commence Work • Survey of boundary / Setting-out-points • Machinery Locations and type • Labour type and source (MYE)

  28. Site Control • Hierarchical Flow Chart • Daily meetings (Tool-box, H&S, Supervisors etc) • Weekly Meetings • Site Inspections (Client Rep, Design Team, = CVIs) • Monthly Progress Reports • Monthly Claims • RTO ad-hoc inspections

  29. Documentation Control • Design Drawings, Working Drawings • Shop Drawings and As-Built drawings • Specifications and Schedules • QA/QC, H&S Manuals • H&S and Daily Records • Method Statements • Field progress and inspection logs • Software systems • Instructions and CVI’s

  30. Specification Clauses • 1. GENERAL • 1.1 Contract Documents • 1.1.1 All work of this Section shall comply with the requirements of the Contract Documents for the Main Building Works, with the Drawings, Schedules and with all other Contract Documents. • 1.1.2. Drawings supplied with the Tender/Contract Documents for aluminium and window works serve to give only the overall profile of requirement and general dimensions. All details as shown in tender drawings are indicative of the intent only which shall be further developed by the Contractor and/or Specialist Sub-Contractor based on their proprietary system. • 1.2 Work Included • 1.2.1 Design, supply and installation of aluminium grilles, windows and doors complete with glazing to the requirements as shown on the Drawings, Finish Schedules or required by the Conditions of the Work. This includes the design, supply and installation of all aluminiumlouvres (horizontal and vertical) as shown in the drawings. • 1.2.2 Design and installation in accordance to the local by-laws and to the approval of all Authorities e.g. the Fire Safety & Shelter Bureau and Building Control Division, including obtaining the necessary approvals from the relevant Authorities. • 1.2.3 Submit samples of typical profiles of aluminium extrusions and tinted glass (bronze colour) in Contractor’s Tender Submission. • 1.2.4 Provide all materials and fittings and perform any work which is necessary for the complete installation of each unit of the aluminium works even though such materials, fittings or works may not be explicity mentioned in this Specification or shown on the Drawings. • 1.3 Related Works Specified Elsewhere • 1.3.1 Work related to, but excluded from the requirements of the Work of this Section includes, but is not limited to the following: • a) Glazing : Section 08 80 00 • 1.4 Quality Assurance • 1.4.1 It shall be incumbent upon the supplier of materials or systems for the Work of this Section to provide proof of acceptance and approval for the use of said products, materials or systems locally. • 1.4.2 Refer to Section 01 42 19 Reference Standards to comply with the requirements of the referenced Standards.

  31. Typical Correspondence Register

  32. Shopdrawing Schedules

  33. Drawing Shedule

  34. Mock-Up Program

  35. Labour • Estimation at various Phases • Skills and number • Accommodation, meals, welfare • Manpower Entitlement Scheme (MOM) • Supervision • Plant operators

  36. Payment of Sub-contractors • Building and Construction Industry Security of Payment Act (Cap 30B, 2006 Rev Ed)

  37. Materials • Procurement Department • Sourcing or Sub-Contracting • Order Programming (Cashflow, Progress) • Lean construction and wastage • Just-in-Time / prefabrication • Site storage and protection requirements • Payment against a D.O.

  38. Programming

  39. Project Milestones

  40. Global Percentage Progress Assessment By RA or QS

  41. Phase 4: Reporting

  42. Construction Control • Site Control • Labour • Plant • Materials • Time • Budget / Cost • Subcontractors • Quality • Information Resources

  43. Cost Management and Control System (CMCS) • Two cycles: • Planning Cycle • Operating / Control Cycle

  44. Progress Reporting

  45. Progress reporting The objectives of this section are • To understand why we need to report progress and the methods available • Who ,under construction contracts need to be appraised of progress • When we need to report progress and how.

  46. Progress reporting The contract master programme is a contract document with most forms of contract • JCT 2011- two copies as soon as possible after the contract is signed • two copies after an award of an extension of time. • In reality the contract preambles will ask for the programme before signature of the contract

  47. Progress reporting • NEC 3 – Core clause 3 • requires much more information than other contracts • A programme showing key dates • Method statements • Revised programmes as and when delays occur and proposals to bring back on schedule • How compensation events will alter the progress of the works and affect the end date

  48. Progress reporting ICE 7 – clause 14 • Production of a programme within 21 days of contract award • Method statement describing how the works will be carried out • Revised programme when actual progress deviates from planned • If the engineer so requires further details of methodology and supporting calculations on any aspect of the work.

  49. Progress reporting Students Do you think it is a good thing to reprogramme for the client when a delay has occurred or is likely to occur?

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