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About Orange Payroll & HRMS. Welcome to Orange Payroll & HRMS Software, a simple and effective solution with highly evolved methodology which addresses an organization's needs more relevant.
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About Orange Payroll & HRMS • Welcometo Orange Payroll & HRMS Software, a simple and effective solution with highly evolved methodology which addresses an organization's needs more relevant. • By Orange Payroll & HRMS we strive to deliver significant advantages and value to our client and partners through innovative service and flexible solution • We provide the complete suite of solution to design/develop Hr policies and improve effectiveness by organizational restructuring • We help our client to: • Developing Manpower Planning • Job Description • Performance Management • Competency Requirement • Identifying Skill gap • Appropriate Reward System
Introduction • Orange Payroll & HRMS Softwarethe simple and effective online system that provides employer everything for accurately and confidently track every aspect of employees Or contract workers. • Online payroll & HRMS Software will reduce the work load of HR, employees of company and other staff. • In addition to that it also facilitate faster access of HR related information of various branches. • It manages the entire information of the Employees from the time they are recruited till the time they leave the company. • Detail Dashboard and graphical reports show all scenario of the system to HR and Management. Our Payroll ,Your process, Everyone wins
Introduction • Reporting and analysis tools to know get HR information to take business decisions. • Online Payroll & HRMS Provide the features mentioned below. • Easy to Install, Implement & Use. • Facility to create multiple company and multiple branches by using one Database for all • There will be three login penal • Main Administrator • Branch Administrator • Employee self service • Security of data & Rights management : Permission to create bulk users at a time and give rights to users for manage modules. Exp. HR Manager, Supervisor ,account manager.
Objective of Software • Main objective to handle Online browser based application that automates processes Employee life-cycle • Multi branches can use it from anywhere and main admin can manage data. • Human Resource Management System that helps organizations to manage employee • Employee Self Service : Employee online attendance and late mark detail and effected in salary as per company rule • Recruitment/ Applicant Tracking System by Web based System • Goal Setting and Tracking System , 360 Degree Feedback, Compensations Planning • Training and Development ,Leave on line and the summary should be considered for salary calculation • Employees Loan, claim , reimbursement details and all other calculation done online and updated in Salary Calculation Package by Payroll software.
Key Module • Recruitment/ Application Tracking • Employee Information Management • Employee Self Service (ESS) • Training Management • Goal Setting and Tracking System • Appraisal /Transfer / Promotion track • Leave Management • Loan Management • Claim Management • Employee In/out Summary • Salary Details • Reports
Key Features • All HR processes from candidate entry till employee exit are fully automated • Do HR & Payroll activities and employee self service functions from wherever, whenever in a few clicks • Flexible Form Design • Multi branch & multi user Login supported • Security and Rights Management. • Configurable Automated Workflow • Simple to learn & Operate by non-Computer background Users • Attendance Records ,Salary Structure Management • Relationships and Organization Chart • SMS & Email alerts of late mark, interview, joining, leave cancellation as customize by Company
Key Features • Various alerts & graphical analysis of various data are also provided Dash board when user or admin logs into system. • Attendance device (RF / Biometric) can be integrated for getting attendance records of employee • Employee Performance Tracking • Goal Setting and Tracking System with 360 Degree Feedback • Manpower Planning & Training and Development • System also provides generation of various reports and allows export & Import via excel / third party software. • MIS-effective decision making Reports • Audit trail management for data security , record history and lost data with Reports made to meet each client’s unique needs
Recruitment Module • web-based automated system for recruitment process. It helps your recruiters and recruitment Managers to easily manage the candidate resumes, posts jobs to various sources, shortlist eligible candidates, manage candidate Interviews and send offer letters • Data handle by software for Recruitment Process : • Staffing Request form for new vacancy (request send by manager only) • Approval of Vacancies from HR and post it throw Email for job opening • Embedded resume form website for particular job opening • Import data of shortlisted candidate from other job websites. • Send resume for approval by recruiter • Approve candidates for interview and hiring manager for each stages of interview. • Monitor all stages of the recruitment process. • Send Email Remainder foe schedules
Recruitment Module • Get quick and easy access to internal and external candidate details. • Multiply the number & quality ofrésumés through collaborative job-site • publishing. • Measure the candidate ad equation to the job. • Analyze the effectiveness of the recruitment process according to the budget defined. • Import data of shortlisted candidate from other job we sides. • Appointment Letter Printing / Email • Automatically generates acknowledgment letters, interview invitations etc. • Selected candidate get appointment letter and HR/admin get reminder and branch admin if authority of branch manager, HR • Tracks all CVs including "Reject" cases. • Provides a dashboard to track efficiency of the recruitment process.
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Employee Information • Employee Profile • Contact • Emergency Contacts • Dependants • Immigration • Jobs & Assets • Reporting • Experience • Education • Competency Metric • Training Detail • Goal Setting Detail • Language • Attachment • Allowance • Salary • Insurance • Staff accommodation module Conquer your mountain of paperwork
Employee Information • HR spend significant time in managing employee Data by typically paper based. This is an extremely expensive, time consuming. Automation is done here by employee self login and results in savings in time, effort and a qualitative improvement , speedy decision making, enhanced employee satisfaction • It keeps tracks of all necessary details of employee such as Employee Code, Grade, Designation, Joining Date, Contact Details, Immigration Information, Job task, Skills, Basic Salary. • In addition to that it also maintains record of Week off, Probation period, Shift & Late mark of every employee. • Tracking past employee information : It also takes into consideration of Notice period, Asset issue, Pending Loans & Leaves and prepares Full & Final settlement, Feed Back for company, Salary History & Reason of leaving the company.
Employee Self Service Module (ESS) • Employee self service is a powerful tool providing employees of the company with the ability to view relevant information such as personal information. updating personal information with web- enabled PC without having to hassle the HR staff. • The functionality of this module spans through the entire system, making information available anywhere, anytime. Of course all information is subject to company defined security policy, where everyone can only view the information he/she is authorized to. • Employee can view his/her load, leave , claim , salary , appraisal. • Employee can post all application of leave, load, claim, advance, appraisal feedback also employee can approve all detail of other employee detail if he is superior employee. • Employee can get his pay slip with all detail in his login • Employee can get company news , remainders , attendance and late mark summary.
Training Management • Identification of training needs and developing skills & competencies of employees is an important part of Talent Management. • All competencies can link to development planning and training • training needs identification of key positions in the organization and their mapping • to required skills, job descriptions, qualifications and experience profiles ,workflow • Training Request from Employee/ Department and Approval • Creating a Training Schedule for all employees. • Trainer Database Management and comprehensive analytics & • budget spends & other parameters. • Informing Trainer and Trainee on mail • 360° feedback Training Performance Tracking (Trainer and Trainee, manager) • Training History maintenance and analytics & dashboards to monitor training effectiveness
Employee Appraisal & Transfer Module • Employee Appraisal is all about creating happy and productive work force. • Which are points consider for complete and accurate appraisal cycle for employee? • The promotions in the organization are usually governed by the following factors: • How well an employee performed in his / her present job. • How much potential an employee has for future responsibilities. • How much additional knowledge he / she have acquired for further advancement. • Work habits, attitude towards self and others, ability to work along and with the team, leadership qualities, personal contribution to the success of the company determines his / her competence. • Feedbackgiven by all those who work with the employee such as his / her superiors, subordinates, peers and the customers. faster, easier & more accurate than manual systems
Employee Appraisal & Transfer Module • Appraisal process is done by Online web-based platform to make it accurately, effectively and quickly. Online HRMS & Payroll is all about to maintain complete and accurate appraisal cycle and to make it easy process for employees ,managers ,reviewers, HR Managers, CEO. • It also increases employee satisfaction level by ensuring objectivity and transparency in your appraisal process. • Data handle by software for complete and accurate Cycle are : • All employee relevant data (such as job descriptions, past appraisals, self appraisals, third-party assessments, Rolls & Responsibility etc.) are accessible through a single, secure, convenient portal. • Details of Employee Completing Probation period, Maximum grade limit • Goals / Competency / Warning letters details • User defined Competencies for different levels of appraisal • User defined appraisal reasons and ratings
Employee Appraisal & Transfer Module • 360° feedbackTracking leads to dramatically more useful and actionable feedback for the appraise, with resultant hugely enhanced behavior and Performance improvement. • PEERS: feedback about teamwork (and related). • CUSTOMERS: feedback about customer service (and related). • MANAGER/S: feedback about the employee's job competency and behaviors • Managed employee data for Post Salary, grade, Effective Date ,new designation,% increase in salary, Reason for Promotion - Demotion • Promotion / Transfer Details / Next revision date & email reminders and notification • Appraiser can post comments and set objectives for those appraised. Follow up on these objectives can be done through the system. • Graphical presentation and dashboard remainders • Reporting and ,analytics tools help management to identify top performers vs. non-performers, employee
Online Payroll & HRMS For growing businesses
Payroll Management • Orange Payroll &HRMS Software to calculate employee salaries. Our payroll software supports complex taxation requirements for various countries especially India, Middle East, Africa and some regions in Asia. • Integrated with HRMS and Employee Self Services consideration all payment variables like leaves, Loan, Claim, advances ,overtime, Late mark , Salary, bonus, Multi currency support for salary, Final settlement, Statuary reports
Leave Management • Company wise Leave Policy – user define leave Grade-wise Paid / Unpaid. • Leave Application: Employee can apply for leave online & HR/Authorized user will get alert notification for same. • Employee Leave Approval : it can be approved by the Supervisor or admin or hr manager –on the basis of leave balance of employee and availability of alternate employee • Employee Leave Carry Forward: leave carry forward process done automatically as defined period in leave master. • Leave Cancellation: if leave is approved incase if employee remain present on that day then admin can cancel the leave. • Leave Encashment: employee can put request of leave Encashment after define period of that leave and admin get alert for that and also save all records.
Advance/Loan Management • Loan Master: Here admin or any authorized person can define the type of loan/Advance and define the maximum limit that is to be approved for that particular Grade of Employee. • Loan Application: Employee can apply for loan through loan application and the authorized user or admin will get alert for new application. • Loan Approval: Admin has rights to approve the loan requested by any employee. • Loan Payment: Admin will maintain the record and make the entry of loan installment or loan payment by the employee and can be directly deducted from salary in installment.
Claim Management • Claim Master: Here admin or any authorized person can define the type of claim and the maximum limit that is to be approved for that particular claim like travel expense, Medical expense, Mobile bills or Accommodation. • Claim Application: Employee can make a request for claim and can also attach the required document for claim application and the authorized user or admin will get alert for new application. Admin can also make the entry for the claim application on the behalf of any employee. • Claim Approval: Admin has rights to approve the claim requested by any employee by verifying the document attached by employee at the time of request. • Claim Payment: Admin will manage the record of claim payment.
Salary Details • OT Approve Daily: It will calculate and display the working hours and OT (Over Time) hours of selected employee on the daily basis. Admin can modify the OT hours that is to be approved and save the details which will calculated in the salary. • OT Approve Monthly: It will calculate and display the working hours and OT (Over Time) hours of selected employee as per selected dates. Admin can modify the OT hours and can approve the details which will effect on salary. • Bonus Details: Admin can give bonus amount to any employee as per company norms. Admin can set the criteria on the basis of “Basic Salary”, “Gross”, “Consolidated” and “Fix”. Bonus can also be effective in salary by selecting month and year. Bonus can be given in Fix amount or on basis of percentage. • Advance Detail: Admin can manage the advance details of any employee based on Monthly Attendance – present / absent – salary is process.
Salary Management Details • Monthly Salary: System will automatically calculate salary of employee on basis of In/Out entries, approved OTs, Loan, Leave Details, Arrears, Deduction, IT Tax and Advance of that employee for selected month and year. After saving the record, it will display the net amount of salary that is to be paid to employee. • Manual Salary: System will calculate the salary of selected employee on selected month and year on the basis of details entered by admin. Auto emailing facility to each employee. • Salary Settlements: Admin will make the salary settlements if required after the appraisal of the employee. • Full and Final Settlements: System will automatically calculate pending dues, leaves, loan, assets and any outstanding salary in the case of employee leaving the company or organization.
Reports • System will generate the various reports that can be viewed and export in different formats like PDF, Word, Excel, XML, and Editable RTF. • Reports can also be generated by selecting branch, grade, department, designation, status • In addition to that it also provides the facility of grouping the records.
Following are the some of the important Reports of the system: • Employee Reports • Employee List • Employee CTC Detail • Employee Shift change Report • Left Employee History • Increment Reports- to view increment due list, increment details and Incrementamount reports. • Promotion -to view Promotion details of Employees. Facility to select date Periods. • Re-designation Reports of re-designation of employees. • Transfer Reports on Employee transfers. • Attendance Report • Employee In/Out summary • Late Mark summary Details • Attendance Register
Leave Reports • Leave Approval Report • Leave Balance Report • Yearly Leave Summary Report • Loan / Advance and Salary Report • Loan Reports • Salary Slip • Salary Register with Allowance/Deduction • Yearly Salary summary • Employee Overtime Report • Employee Advance Report • Settlement Report • Statutory Report which contains PF, ESIC, PT, IT reports and Gratuity and Bonus Report • MIS Reports
Recruitment Detail Reports • Recruitment- applicant wise • Extensive Recruitment Related summary • Training Reports • Training Calendar Report on Training calendar - list of trainings scheduled date wise. • Training Record Report on Training Details - date, number of employees attended, cost Involved, employee details etc. • Training Feedback Report on Employee feedback of trainings attended. • Supervisor Feedback • Employee skill • Letters • These are various letters that a company issues to its Employees Offer letters, Appointment letters, Increment Letter, Disciplinary Letters, warning letters , Exit letters etc
