Department of General Services Safety Hazard Identification & Recognition Program

1. Department of General ServicesSafetyHazard Identification &Recognition Program

2. Why is a Safety Program necessary? • To prevent injuries, illness and death to employees…. • And prevent damage and destruction to property

3. What do injured workers cost Sacramento County DGS? • Direct Costs: • Workers Compensation Claims ~ $590,000/year • Indirect Costs (up to 4 times Direct Costs): • Overtime pay to make up for hurt staff… • Hiring and training replacement staff… • Time spent documenting accidents… • Lower productivity & higher turnover rates… • Total Indirect Costs ~ $2,360,000/year • Total Costs of injuries ~ $2,950,000/year

4. Why have a Safety Incentive Program? • Reduces workplace injuries and accidents from: • Staff being more involved with their own safety… • Supervisors involved with Identifying safety hazards… • Upper Management’s fiscal and leadership support

5. Agenda • Safety Stamps – Previous Safety Stamp Recognition Program • Development of Safety Slogan & Logo • Find It Fix It – Current Safety Hazard Identification & Recognition Program • Overall Comparison of the Programs • Cost Comparison of the Programs • CAL/OSHA Log information • Success Stories

6. Injury & Illness Prevention Program (IIPP) • The IIPP is a written safety plan required by 8CCR3203 to have the following information: • System for assuring employee compliance with safe work practices • Safety communications system with employees • Procedures for correcting unsafe/unhealthy conditions • Scheduled inspections/evaluation system • Identify the person or persons responsible for implementation of the program • Accident investigation • Safety and health training and instruction • Recordkeeping and documentation must be maintained. • Highlighted areas are satisfied by DGS’s Hazard ID & Recognition program.

7. Safety Stamp Program Objective “The objective of the Original Employee Safety Recognition Program was to heighten employee awareness and concern for health and safety.”

8. Safety Stamps Program • Initial DGS Safety Stamp Program Started in April 1,1996 and ended June 30, 2007. • Ran for 11 years 2 months. • Employees would acquire stamps by not getting hurt (or not reporting injuries). • Each stamp cost $1.

9. Stamp Distribution • The distribution of stamps to individuals was determined by an employee’s risk exposure potential. • There were three different levels:

10. Safety Slogan • DGS wanted to distinguish it’s new Find It Fix It program from the previous Safety Stamps program. • A new safety logo and slogan would be created and incorporated into forms, merchandise, and uniforms. • It’s creation would involve all DGS employees in order to bring awareness to the new safety program.

11. Safety Slogan • A contest was held among the employees of DGS to create a safety slogan. • 1st Place “SAFETY IS NO ACCIDENT” • Submitted by Tom Abel, Building Security Attendant • 2nd Place“YOUR SAFETY IS PRICELESS” • Submitted by Tom Lee, Senior Contract Services Officer • 3rd Place“THE BEST WAY IS THE SAFE WAY” • Submitted by Henry DeWulf, Stock Clerk

12. Safety Slogan and Logo • Once the slogan was selected, a group of DGS staff incorporated the slogan into a Logo. • This Safety Logo was placed on the prizes and forms for the Find It Fix It Program.

13. Safety Slogan and Logo • The Safety Logo was created into a patch and sewn on all DGS uniforms.

14. Find It Fix It Program • Current DGS Safety Incentive Program started 1/1/2007 • Running time 1 year 9 months. • Staff members are awarded select prizes for significant safe behavior, and identifying hazards. • Examples of significant safe behavior includes, but is not limited to, the following: • Leading a safety meeting • Recognition for safe work behavior • Revising or developing new codes of safe practice • Serving as a trainer or co-trainer for a safety training class • Identifying safety hazards • Identifying appropriate corrective measures for safety hazards • Involvement in a life saving event or activity

15. Find It Fix It Program • Recognition for safe work behavior: • Supervisorial or Safety Staff fill out a safety recognition ticket explaining what safety activity took place. • Recognized employee chooses a mug, hat, or lunch container and sends it into DGS Safety.

16. Find It Fix It Program • Identifying a safety hazard: • Staff fill out a “Find It Fix It” or “Safety Suggestion Hazard Observation Form” and submit them to their supervisor.

17. Individual Prizes • Mugs, Lunch Containers, and Hats are given out for each safety recognition and Find It Fix It Form.

18. Quarterly Prizes • Vests and Jackets are popular prizes during the cold months (1 per 5 entries).

19. Quarterly Prizes • The following prizes are popular during the warm months (1 per 5 entries).

20. Year-End Prizes • At the end of the year there is a drawing for a single winner of a variety of prizes.

21. Distribution Statistics

22. Prize Costs

23. Set Up Of Find It Fix It Program Monetary Investment • 2000 Uniform Patches = $2,780 • 2000 Uniform Patches Sewn On = $3,000 • 500 Pens = $530 • 144 Mugs = $1,207 • 144 Ball Cap Hats = $1,907 • 50 Fold N’ Go Hats = $274.79 • 100 Lunch Containers = $675 • Vests (4L, 6XL, 2XXL) = $616 • Jackets (4L, 6XL, 2XXL) = $1,008 • Total Start Up Investment = $11,998 Time Investment • Safety Committee Discussions • Safety Slogan Contest • Safety Logo Development • Creation and Distribution of Forms

24. Program Statistics – DGS Total

25. Program Statistics – DGS Divisions

26. Comparison of the Two Programs

27. Overall Comparison of the Two Systems • Safety stamp program only sought to lower reported injuries. • Only a Safety Recognition program • Did not help alleviate the causes of safety hazards. • Find It Fix It and recognition system: • Identifies and resolves safety hazards • Recognizes and rewards observed safety actions.

28. Overall Comparison of the Two Systems • Find It Fix It program increases time requirements for things other than incentive program maintenance. • Safety personnel spend more time on investigating identified hazards. • Building maintenance personnel spend more time on correcting identified hazards. • Architectural Services Design (ASD) may become involved. • The costs of the Safety Stamp program are not validated by the DGS CAL/OSHA logs recordings.

29. Costs of Incentive Programs

30. CAL/OSHA Statistics

31. Success Stories • Identified a fall hazard in a parking garage. • While changing light bulbs, worker can fall 6 stories. • Applicable Regulations: • 8CCR3211 Wall Openings

32. Success Stories • Identified a room that needs an emergency shower. • UPS room is filled with batteries containing Sulfuric Acid. • Applicable Regulations: • 8CCR5162 Emergency Eyewash and Shower Equipment. • 8CCR5185 Changing and Charging Storage Batteries.

33. Success Stories • Recognized for wearing proper PPE while handling Liquid Natural Gas (LNG). • Exposure to LNG can cause serious injuries. • LNG is -260o F

34. Any Questions? DGS Safety Jeff Rommel, Sr. Safety Specialist Office: (916) 876-6194 Mobile: (916) 838-2414 Fax: (916) 854-8820 E-Mail: rommelj@saccounty.net Justin Hess, Safety Specialist Office: (916) 876-6179 Mobile: (916) 261-3328 Fax: (916) 854-9079 E-Mail: hessj@saccounty.net