Migrate your ECM to the cloud by Bentech

1. Migrate your ECM to the cloud by Bentech There are many old, on-premises enterprise content management systems in the workplace today, outdated and in dire need of replacement. A decade ago, businesses would have replaced an old ECM system with a new on-premises platform, and the problem is that the current outdated system was a replacement for the old system. Many organizations are trying to develop a strategy to move ECM to the cloud to break this never-ending cycle of change. Organizations need to think about why their current ECM systems are failing and use the cloud to change the course of their future. This cycle of failed systems is due to several factors. Historically, businesses have focused on system functionality, not on the user experience. This has led to a decline in consumer adoption. If staff adopted the ECM system, IT departments would generally ignore it over time, leading to a decline in performance and a system that does not change with the business. When to consider moving the ECM to the cloud with Bentech Migrating to the cloud, like any ECM migration, is no small task. But with charitable technologies it’s easy, so the first step to a successful migration is to understand when to migrate. There are several important times to move ECM to the cloud. Choice of new ECM software: When you are choosing a new ECM platform, you are already committing to migration. Moving it to the cloud is the only difference in logistics planning compared to other on-premises systems. Organizations investing in content transfer should consider transferring this content to the ECM cloud platform.

2. Eliminate data centers: It is a common driver for moving any system to the cloud. Running a data center is not a core business task for most organizations. They prefer to focus on software that supports their business process. Once this transition begins, maintaining a data center to support only one or two ECM systems is an inefficient use of resources. The rapid increase in demand for storage: Managing storage is a constant challenge in large- scale ECM deployments. The longer organizations have to maintain the content, the greater the challenge of sustaining the ever-increasing demand for storage. Moving content to the cloud turns these challenges into configuration changes. You are already in the cloud: Organizations are increasingly adopting online collaboration tools, such as Slack and Microsoft Teams. Staff inevitably share and store content on these cloud platforms. Moving ECM to the cloud can provide a common place to create and share content across the organization, reduce content duplication, and improve content search capabilities. It is important to note that not every ECM transfer involves content transfer. Organizations can transition their ECM-supported business processes to use the cloud-based ECM platform. You can then archive old content or store it in inexpensive cloud-based storage, such as Amazon’s Simple Storage Service Glacier. Bentech’s 4 Strategies for Moving ECM to the Cloud Here Bentech is representing the 4 proven strategies for the successful migration of cloud 1. Designed for the cloud The biggest lesson of moving ECM to the cloud is that just lifting and moving will not bring the benefits that organizations are looking for. If you resize online servers and install applications as you did in the past, you will get the same old results. The only difference is that you now have a new cost structure. To reap the benefits of cloud migration, organizations need to make use of what the cloud provides, including: Fully organized database: Size your database to meet the first day’s workload. Then, scale it up or down as the workload changes. Dynamic size servers: Pay for what you need, not the lengthy exercise output that says you need it. Let the real matrix — not fancy spreadsheets — run the infrastructure requirements. Automatic deployment of upgrades: Deploy parallel updates of existing components. When new components are ready and running, load balancers will redirect to new traffic. With proper planning, your desired downtime is now close to zero. Containers and serverless technologies: Focus more on the functionality you need and spend less time working on the running environment.

3. When you develop strategies for moving ECM to the cloud, design the best systems for today and tomorrow. When done correctly, the flexibility and automation provided by the cloud are powerful. 2. Use the software as a service If there is a well-understood component of the system, consider adding the SaaS system to the mix. The management of digital assets such as video is a good example of when to consider using the SaaS platform. Key benefits of SaaS include high scalability, increased reliability, and automatic upgrades and improvements. Businesses, however, are limited in how they can customize the behavior of the SaaS offer. SaaS platforms have a limited set of configuration options and, in general, do not allow code-based customizations available through more traditional vendors. For example, a business may determine that the new ECM system should be a SaaS-based platform to avoid another round of neglect by the IT department. The SaaS provider will nurture and maintain the SaaS system, even if the overall feature set does not conform to the internally implemented feature set. Finally, take the time to review the various options available in the market. Make sure the Cloud ECM solution you choose can measure future growth and expansion. After all, you don’t want to take everything to another solution when your business is too big for a solution you have already implemented. For that BENEVOLENCE TECHNOLOGIES is the right choice for affordable and high- security Ecm software.