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Life cycle information for e-literature JISC Joint Programmes Meeting Friday 8 th July 2005 Why digital Collections sho

Explore the importance of life cycles in managing digital collections, with insights on costing, preservation strategies, and planning for the long term. Learn from the LIFE Project's approach and tools for sustainable collection management. Join the discussion on the intersection of digital preservation and institutional asset management.

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Life cycle information for e-literature JISC Joint Programmes Meeting Friday 8 th July 2005 Why digital Collections sho

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  1. LIFE Life cycle information for e-literature JISC Joint Programmes Meeting Friday 8th July 2005 Why digital Collections should ride life cycles James Watson LIFE Project Manager

  2. The project • UCL, British Library • JISC 4/04: (Supporting Digital Preservation and Institutional Asset Management) • Strategic • 1/2/5-31/1/6 (12 month)

  3. Life cycles 1 • Life cycle management • Software development • Product life cycle • Life cycle costing • Construction (building and maintenance) • Records management

  4. Life cycles 2 • Advocated for digital preservation • Tony Hendley JISC/NPO • Beagrie/Greenstein, • Jones/Beagrie • Life cycle collection management • Amalgam = LIFE

  5. Why? Why life cycles in libraries? • Total cost of stewardship of resource • Each stage of ownership • Costs of each stage through time • Selection, acquisition, cataloguing etc • All downstream costs • What footprint do (digital) acquisitions leave over the long term?

  6. Why? • Information for… • All institutions with digital collections • Collection management • Preservation • What should we preserve • Who should preserve it • Steps early in the life cycle enable preservation

  7. What? • Application of life cycle model to digital collections • UCL and the British Library • Costing of each stage • Including digital preservation • Algorithm to obtain cost • Relative to other elements

  8. How? • Construct generic life cycle model • Tool to be applicable to all digital collections • Application to selected collections • Data mining • Up front costs • One time costs • Ongoing costs • Including staffing

  9. So far (1) • Selected collections: • Electronic journals (UCL) • Local storage (Digital Asset Management system) • VDEP (BL) • Voluntarily deposited digital material • Web archiving • BL’s part of the UKWAC

  10. So far (2) • Construction of model (as we speak) • Creation/selection… • To preservation/disposal • Trigger points • Should we / shouldn’t we / How should we • Branches on cycle Amalgamation of aspects of life cycle collection management and advocated digital life cycle

  11. To come • Application of model • Data mining (financial / administrative) • How long does each stage take • How much does each stage cost • Information on preservation • Publication of results • Conference (12/12/2005)

  12. Life cycles 3 Why digital collections need life cycles • Instability/mutability of information • Early intervention eases preservation • Preserve what you need to (and know what you need to preserve) • Benign neglect will not work • Cost models for management/preservation

  13. Sustainability 12 month project • Tool will be life cycle cost model to apply to other digital collections • Further application of cost model • More costing of digital preservation • LIFE2, AfterLIFE, LIFE in the fast lane

  14. Island block • Terotechnology Handbook • Department of Industry (Committee for Terotechnology) • London, H.M.S.O., 1978 A good read...

  15. ISLAND BLOCK

  16. LIFE Comments? Questions? life@bl.uk http://www.ucl.ac.uk/ls/lifeproject/

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