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Club Officer Training: Empowering Members Through Education

Learn about Vice President Education's role in ensuring a supportive learning environment, developing communication & leadership skills, and fostering personal growth in a Toastmasters club. Explore responsibilities in club meetings, educational goals, mentor programs, awards, and more.

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Club Officer Training: Empowering Members Through Education

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  1. VP-Education TrainingTLTP July 2019 Indumathy Pinnamaneni ACS, ALB Elan Toastmasters Hyderabad

  2. Vice President Education (VPE) Club Officer Training

  3. Club mission “We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth.”

  4. Role Club Mission: “We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth.” Role: “The vice president education is the second ranking club officer and is responsible for planning, organizing and directing a club program which meets the educational needs of the individual members. The vice president education chairs the education committee.”

  5. Roles and responsibilities • Club meeting • Educational goals • Base camp manager • Educational awards • Speech contests • Mentor program • Executive committee

  6. Club meeting

  7. Educational responsibilities • New member orientation • TM Educational program (Pathways) • Membership Interest Survey • Education tracker for members • Discussion cycle • DCP • Education sessions: Speakers?

  8. Educational awards • Educating members • Manual check for dates? • Filing the award • Your award?

  9. Speech contests • Rule book • Educating members • Contest dates • Nominations email • TM community • AD’s role? • Contest chair and role players • Notification of winners?

  10. Mentor program • Assign a mentor • Tracker/Roster • Mentor: mentee ratio • Feedbacks from both • Revisit mentor assignment • Proxy mentor/Delegate • Mentoring and meeting quality • Follow-ups with mentors

  11. EC responsibilities • Vote to decide.. EC consensus • Area and District council member • Contribute to CSP • Fungibility • EC meetings • CSP • Educational goals of members • DCP • Awards • Contests • Mentoring concerns • Meeting roles

  12. MOT, CSP, DCP, MIS • “Moments of Truth” discusses the standards necessary to create positive impressions about club service • The club executive committee develops a “Club Success Plan” based on the needs and goals of club members • The is an annual program, running from July 1 the “Distinguished Club Program” through June 30. The program consists of 10 goals for your club to obtain • “Member Interest Survey” can be used to help plan club programs around needs and interests as well as help members communicate their objectives and goals

  13. Resources

  14. Additional resources

  15. Pathways – Base camp manager

  16. Pathways – Base camp manager

  17. Pathways – Base camp manager Pending requests

  18. Member progress

  19. Pathways – Base camp manager Manager tutorial

  20. Getting Started • Attend district-sponsored club-officer training program • Read materials - Club leadership handbook • Meet with the outgoing VPE and EC • Meet with the president and current executive committee • Talk to your mentor

  21. Overwhelming? • Excellent leadership experience • Shadow officer/Joint roles • One thing at a time • Set expectations right! • Allot specific time of the week • Reach out to the Captain of the ship! • TMs from the community

  22. Day to day scenarios • VP Ed responsibilities: Time... • All members: Happy? • Meeting roles: Nominations • Last minutes: Back-outs and back-ups • Tracking progress: Challenges • Educational goals: Commitment • Speech nominations: Overwhelming/Underwhelming?! • Any other scenarios? (3)

  23. Case Study/Activity

  24. Case study 1 Plan and organize a club ISC/Table topics contest

  25. Case study 2 Members do not always willingly commit to meeting roles, strategize to fill role player and speaker slots in a struggling club

  26. Case study 3 Collaboration with the VP membership, VP public relation, secretary and treasurer

  27. Best practices • Education session ideas • Special meetings • Non Educational awards • Transitions • Mentor reports for educational goals • Joint VP-Ed role/Secretary • Best practices from across the city? • Meeting agenda • Communication and leadership progress tracker: One stop shop!  • Train TMODs • Mentoring matters! • Are you tech-savvy? • Fixed time of the week • Systematic Nominations: Dedicated inbox • New member participation

  28. Summary • Knowledge transition • Know the educational program • Know your members • Quality club meetings • Documentation and tracking • Contests • Filing awards • Mentoring • DCP

  29. Questions

  30. Please share your feedback https://bit.ly/2GmiyGL Join the VP Education Whatsapp group https://bit.ly/32llfMs

  31. Thank you!

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