Job Responsibilities Worksheets/Competency Program

1. Job Responsibilities Worksheets/Competency Program ITS Human Resources Staff

2. Agenda • Purpose and Content of Job Responsibilities Worksheet • Process for Completion • Instructions for Employees • Time Line • Questions?

3. Purpose – Job Responsibilities Worksheet (JRW) • Provides list of job duties and percentage of time spent on each duty • Helps organize work assignments within unit • Acts as a form of “agreement” between employee and supervisor regarding employee’s job responsibilities

4. JRW As Part of SRDP Process

5. Job Responsibilities Worksheet • Use duties from job profiles as appropriate • Describe each major area of responsibility • Assign percentages of no less than 5% • Elaborate on duties to explain the context • Examples • Instead of this – “Install software on client computers” • Elaborate like this – “ Install (what kind of) software on (what kind of) client computers for (what purpose)

6. Essential Functions under the Americans with Disabilities Act (ADA) • The position exists to perform the function • E.g. person is hired to proofread documents. The ability to proofread accurately is an essential function, because this is the reason that this position exists. • There are a limited number of other employees available to perform the function, or among whom the function can be distributed. • For example, it may be an essential function for a file clerk to answer the telephone if there are only three employees in a very busy office and each employee has to perform many different tasks.

7. Essential Functions (continued) • A function is highly specialized, and the person in the position is hired for special expertise or ability to perform it. • For example, a company wishes to expand its business with Japan. For a new sales position, in addition to sales experience, it requires a person who can communicate fluently in the Japanese language. Fluent communication in the Japanese language is an essential function of the job (EEOC, 1992).

8. JRW Form and Profiles - InsideITS https://staff.its.psu.edu/content/job-responsibilities-worksheet-competency-training-sessions

9. Process and Suggested Time Line for Completion of JRW

10. Instructions for Employees • Access https://staff.its.psu.edu/content/job-responsibilities-worksheet-competency-training-sessions • Download Job Responsibilities Worksheet (JRW) • Download appropriate job profile and level for your job category • Complete JRW and include any appropriate duties from job profile • Add any unique duties not included in profile and assign percentages • Email completed JRW to immediate supervisor

11. Benefits to Employees • Serves as a benchmark for future discussions of job duties • Helps clarify roles and responsibilities within the unit • Allows comparison across ITS divisions since it will be implemented ITS-wide • Needed as party of University-wide effort

12. Time Line with SRDP

13. Questions?