WELCOME

1. WELCOME August 2006 Annual Compliance Training

2. Statute 4a-60g • The purposes of Conn. Gen Statute 4a-60g: • · To foster and encourage Connecticut small and small minority business enterprises participation in State of Connecticut contracts. • · To stimulate the economic growth of Connecticut’s small and minority business enterprises. • · To use Connecticut’s small and minority owned businesses to meet Federal, State, Municipal and private development needs.

3. WHO IS SUBJECT TO THE REQUIREMENTS OF 4a-60g? • Each State Agency, including, Board, Commission, Council, Office and Department. • Each Political Subdivision of the State of Connecticut, including, but not limited to Regional Councils of Elected Officials, Regional Councils of Governments and Regional Planning Agencies.

4. Annual Goal Reports are due September 30, 2006 Supplier Diversity Unit will be proposing to change the law regarding the filing date to July 31.

5. Agency Budget Under $10,000 • Eligibility for Exemption from the Program • ·Any state agency or political subdivision that has an available procurement budget of less than $10,000 in a particular fiscal year will qualify for an exemption from goal establishment and reporting requirements for that year.   • ·To be exempted, an agency with a Total Annual Budget of less than $10,000 priorto deductions and exemptions must only submit a letter to the Commissioner of DAS, attesting to the above. An agency is not exempt from the law until DAS advises them of such.

6. Agency Budget under 10,000 • ·Agencies with a Total Annual Budget of less than $10,000 after deductions and exemptionsmust go through the exercise of a completed Annual Goal Package to verify their exempt status. • Agencies are reminded that being exempted from the Small Contractor and Minority Business Enterprise Set-Aside Program Law, does not exempt them from their responsibility to make a “good faith effort” to solicit bids or make purchases from small and minority-owned businesses.

7. Developing Annual SBE/MBE Goals • ·CONN GEN STAT Section 4a-60g requires that annual agency small contractor set-aside goals be based upon the actual fiscal year budget of each agency. • ·Non-purchasing and contracting items can be deducted from the goal-setting process. • ·As well as contracts that may not be set-aside due to conflict with federal law or regulation can be deducted from the goal setting process.

8. Developing Annual SBE/MBE Goal • The statute additionally provides that contracts for goods or services that have been determined by the Commissioner of the Department of Administrative Services not to be customarily available from small contractors may be exempted from the agency annual goal setting process. • ·The approval by the Commissioner must be obtained prior to the value of these goods and services being subtracted from the annual goal setting calculation.

9. Goal Calculation Forms • Goal Calculation • NOTE: GOAL CALCULATIONS SHOULD BE SUBMITTED IN ELECTRONICFORMAT. ELECTRONIC PACKAGE IS AVAILABLE AThttp://www.das.state.ct.us/Purchase/SetAside/SAP_CHRO.htm

10. FY07 GOAL CALCULATION • LINE A: Insert the TOTAL agency adopted budget for FY2007. Include funds received from allsources.

11. FY07 GOAL CALCULATION 2. LINE B: List the amounts for all non-purchasing/contracting items. These deductions must be itemized on page 2 of the Annual Goals Report.

12. FY07 GOAL CALCULATION Page 2- Itemized Deductions For Line B: Eligible deductions include: Agency Personnel Costs Real Estate or Lease/Rental U.S. Postage Debt Services Mileage Reimbursement All Employee Related Costs Land Purchases Cost of Public Transportation Cost of Public Utilities

14. FY07 GOAL CALCULATION 3. LINE C: List the Total of all federal grants or federallyfunded contracts included in the budget. These deductions must be itemized on page 3 of the Annual Goals Report.

16. Prime Vendor Contracts • These will need to be listed in your request exemptions • DAS is working with the prime vendors to include SBE/MBE as second tier vendors

17. FY07 GOAL CALCULATION 4. Page 4- Requested Exemptions List these additional items by Item Description, Category No. and DollarValue. List all requested eligible exemptions and identify each with the appropriate category number in the Category No. column. All ITEMS LISTED IN RED REQUIRE ADDITIONAL INFORMATION AND MUST BE ACCOMPANIED BY THE FY07 EXEMPTION JUSTIFICATION WORKSHEET.

18. ELIGIBLE EXEMPTION CATEGORIES • Medical & Professional Services • Advertising & Public Notices • Telephone Services • Contractual Services from Non-profit and Community-based Organizations • Interagency Service Transfers • MIS Consulting Contracts over $20,000 • Insurance Services • Dues & Subscriptions • Purchases from BESB, CCPA & CCI • Purchases from DAS Full Service Contracts • Sole Source

19. Medical and Professional Services The projected value of expenditures made by an agency to hospitals and other like service providers, who are contracted by the state to provide such medical/professional services, shall not be an automatic exemption from the Supplier Diversity Program. In developing such contracts, the state agency must determine the feasibility of including within the contract a provision related to the contractors supporting the state small contractor set-aside program through their own internal purchasing activities. Agencies that seek this exemption must provide a written justification on why specific medical/professional services do not allow for SBE/MBE participation.

20. Advertising & Public Notices • The projected costs for public notices placed in statewide newspapers (as a matter of compliance with state purchasing regulations), shall be an eligible exemption from agency small contractor goals.   • All other forms of advertising and public notice are not allowable exemptions.  

21. Telephone Services • The projected value of telephone service costs shall be eligible for exemption from the small contractor program. • The projected value of telephone equipment costs shall not be an eligible exemption from the small contractor program.

22. Contractual Services from Non profit and Community Based Organizations • The projected value of expenditures to be made by an agency to non-profit and other community based service providers contracted by the state to provide such service shall not be an automatic exemption from the small contractor program. • In developing such contracts, the state agency must determine the feasibility of including within the contract, a provision related to the contractors supporting the state small contractor set-aside program through its own internal purchasing activities. • Agencies that seek this exemption must provide a written explanation on why specific non-profit or community-based organizations are unable to include SBE/MBE vendors in their programs.

23. Interagency Transfers • Requests by an agency for exempting the value of interagency transfers from their agency small contractor goals will be viewed on a case-by-case basis. • Interagency transfers that result in no external purchasing activities will be approved for exemption from the small contractor program. • All other interagency transfer requests for exemption will be determined on a case by case basis related to the specific nature of the transfer.

24. MIS Consulting Contracts in excess of $20,000 • · All requests for this exemption must be accompanied by form OPM-M&PE-4 from the Office of Policy and Management. The agency must identify the specific items and the values of each, which are being requested as exemptions from the small contractor program. • In the case of the higher education agencies (colleges and universities), the respective Boards of Trustees policies and guidelines shall prevail as prescribed by CONN.GEN.STAT. Section 10a-151b.

25. Insurance Services • The projected value of Insurance costs shall be an eligible exemption from agency small contractor goals. • Must provide a list of insurance agents/companies utilized, if requesting exemption.

26. Dues and Subscriptions • The projected value of dues to professional associations and the costs of subscription to various professional and educational magazines and journals, etc. shall be an eligible exemption from the small contractor program.

27. Purchases from BESB, CCI and CCPA • The projected value of purchases to be made from these community-based organizations shall be an eligible exemption from the small contractor program, mandated as follows: • 1)The Board of Education and Services to the Blind (BESB) pursuant to the authority in CONN. GEN. STAT. §10-298b; • 2)Connecticut Correctional Industries (CCI) pursuant to the authority in CONN. GEN. STAT § 18-88; and, • 3)Connecticut Community Providers Association (CCPA) pursuant to the authority in CONN. GEN. STAT § 17b-656,

28. Purchases from the following DAS Full Service Contracts • 1)Sysco Foods 2)Eastern Bag & Paper Co. 3)Vanguard Direct • DAS shall assume the responsibility to include within these Full Service Contracts, goals to insure the participation of small contractors and minority business enterprises as set-aside subcontractors. DAS will also establish a means to monitor and report on the participation of such subcontractors within the respective framework of each Full Service Contract. DAS is currently establishing a process to capture 2nd tier SBE/MBE spending. In the event that one or more of the above Full service Contract Vendors are replaced, the purchases made from the replacement Full Service Contract Vendor will be treated in the same manner as discussed above. • The projected value of purchases made from these vendors will be reviewed each fiscal year for possible exemption

29. ·Sole Source Products/Service • Those products/service you deem are exclusive and/or provided by one vendor or non-SBE/MBE vendor.  • These requests mustinclude a detailed explanation and will be reviewed on a case by case basis.

30. FY07 GOAL CALCULATION E-mail the entire package to: For State Agencies: stanley.kenton@ct.gov & alvin.bingham@po.state.ct.us For Political Subdivisions: joanne.rella@ct.gov & alvin.bingham@po.state.ct.us

31. FY07 GOAL CALCULATION DAS FOLLOW-UP The Department of Administrative Services will review and approve all goal calculations (with CHRO input). DAS Supplier Diversity will assign an Account Manager to assist each State Agency and Political Subdivision, with the creation and facilitation of its goals. Contact for State Agencies- StanKenton Contact for Political Subdivisions- Jo Anne Rella

32. Quarterly Reports • Reporting Periods: Quarterly Reports Due : • 1st Qtr- July 1 – Sept. 30 October 31 • 2nd Qtr- Oct. 1 - Dec. 31 January 31* • 3rd Qtr- Jan. 1 - Mar. 31 April 30 • 4th Qtr- Apr. 1 –June 30 July 31 * Feb. 1, 2007 an E-Mail will be sent to all State Agencies and Political Subdivisions that have not achieved at least 50% of their SBE/MBE goals as of their 2nd Qtr. Reporting Period.

33. Quarterly Reports on Webpage • DAS/CHRO 1 • DAS/CHRO 2

34. Supplier Diversity Follow Up E-Mails: • Progressive E-Mails - will be sent as needed. • * 2nd Qtr. E-Mail- sent to all State Agencies and Political Subdivisions that have not achieved at least 50% of their SBE/MBE goals by the end of the 2nd Qtr. period. * State Agencies and Political Subdivisions that have not achieved 50% of their goals by the end of this 2nd Qtr. Period, are required to submit a Justification E-mail explaining how they will or will not meet their SBE/MBE goals by the end of the 4th Qtr.

35. GOOD FAITH EFFORT DEFINITION: THE PROCUREMENT OF GOODS OR SERVICES FROM A MINORITY-OWNED BUSINESS THAT IS NOT CERTIFIED WITH THE DEPARTMENT OF ADMINISTRATIVE SERVICES. Page 1/ DAS/CHRO-1 - Column (D)/Good Faith Effort (Non-Certified MBE) Amounts Please Note: Good Faith Effort purchases will not be credited toward MBE goal achievement in FY07, so do not include the Column (D) Total on Page 2/DAS/CHRO-2.

36. BUSINESS CLASSIFICATIONS FOR CHRO-1 Small Business Enterprise (SBE) AND Minority Business Enterprise (MBE): Black (BL) Woman Iberian Pen. (IW)   Hispanic (HI) Woman Asian (WA)   Iberian Peninsula (IP) Woman Am. Indian (WI)   Asian (AA) Woman Disabled (WD) American Indian (AI) Disabled Black (DB) Disabled Person (DI) Disabled Hispanic (DH) Woman (W) Disabled Iberian Pen. (DP) Woman Black (WB) Disabled Asian (DA) Woman Hispanic (WH) Disabled Am. Indian (DN) l

37. Report on Webpage • Agency/Political Subs status on webpage • Updated every Thursday • Go to webpage

38. BREAK TIME

39. Supplier Diversity Webpage • Small/Minority Company Search (old/new) • New Certified Vendors (Weekly) • Directory of State Purchasing Agents • SBE/MBE Bids/Requests For Proposals (RFP) • State Agency Compliance • Political Subdivision Compliance

40. Contract Compliance Training for All State Agencies and Political Subdivisions The Commission on Human Rights and Opportunities Contract Compliance Unit will provide training to staff responsible for purchasing, procurement, and contracting for state agencies and political subdivisions. This training is offered for staff members who missed the November 2005 training. The training will help clarify awarding agencies’ obligations under Connecticut General Statutes 4a-60, 4a-60a, 46a-68(c) and (d) and Regulations 46a-68j-30, 31, and 32. The forms for contract compliance will be presented and explained. Location: Legislative Office Building Room 1A Capitol Ave., Hartford, CT. (Parking available in the LOB garage) Date and Time: Wednesday, September 27, 2006 9:30 a.m. to 11:30 a.m. or 1:00 p.m. to 3:00 p.m. (For staff responsible for purchasing supplies, commodities, and services) Thursday, September 28, 2006 9:30 a.m. to 11:30 a.m. or 1:00 p.m. to 3:00 p.m. (For staff responsible for public works contracts (that is, construction, renovation, road work etc) To Register by September 22, 2006 please give Name(s), Agency, Department and select date and time. Please register by fax to 860-246-5419 or by email to valerie.kennedy@po.state.ct.us. If you have questions specific to your agency regarding contract compliance, please include them with your registration.

41. Kerry DiMatteoPurchasing Card Administrator SBE/MBE Purchases

42. Joann Bellamo Manager of Supply Chain Core CT – SBE/MBE Report

48. How to Post Your Bids on the Single Portal SBE/MBE Opportunities

49. Thank You!