Extreme Makeover: Presenter’s Edition

1. Extreme Makeover: Presenter’s Edition Patti Spear Rhonda Tamulonis ERICSA 50th Annual Training Conference & Exposition ▪ May 19 – 23 ▪ Hilton Orlando Lake Buena Vista, Florida ERICSA 50 CELEBRATES YEARS OF SERVING FAMILIES: THE MAGIC IS STILL ALIVE ERICSA ERICSA ERICSA ERICSA ERICSA

2. Presentations……Most Need an Extreme Makeover! • All of us from time to time are called upon to deliver presentations to a variety of audiences. • As the presenter have total control over whether the presentation is Good, Bad or Really Ugly. • Even presentations that are “Good” can become “Great” with a little effort.

3. Presentation Makeover To Get …… To Great From Good

4. Makeover of Materials and Handouts The Materials and Handouts you use can make or break your presentation. There are a few simple rules to keep in mind:

5. Kiss: The New Version Keep It Simple and Storied • Simple? • 1 Theme • Three Main Points • Three Sub-Points Each • Storied? • Anecdotes • Humor • Personal

6. PowerPoint Dos and DON’Ts A PowerPoint slide should be used like a drunkard uses a lamppost - for support rather than illumination.

7. Not Readable = Really Ugly

8. Don’t Cram Text…….

9. Don’t Crowd Content…….

10. Three Basic Rules……. • Don’t use bullets simply because they’re the default style. • Pictures and graphs are always better than words. Full sentences are the hardest to read. • Use more slides with fewer words, aiming for a new slide or new effect at least every two minutes.

11. Bullets are Good but Not Always Necessary, Be Creative Vs. Bullets Something Different • Today we will discuss: • Materials and Handouts • Preparing Setting and Yourself • Managing the Audience and Difficult Situations

12. A Picture is worth a thousand words…… Words vs. Picture Staff Certification • 55% of staff are certified • 30% have started process • 15% have not started

13. Sync Style With Message This vs. This • We have a 75% reduction in sales • We have to layoff 50% of sales staff • There will be NO bonuses • We have a 75% reduction in sales • We have to layoff 50% of sales staff • There will be NO bonuses

14. Use Consistent Graphic Styles • Using cartoon graphic styles is fine • But, do not mix with a different graphic style on the same slide

15. Finding Consistent Graphic Styles • Access Microsoft Clip Art in Internet • Search for “teamwork” • Click on graphic you like. • Note its Style = “756”. • Search for “Style 756” (Be sure to include the word Style before the number.) • Or just double click on the style type • Search will return similar graphics.

16. Got to Show Lots of Text? • Consider using a Handout or, • Highlight the critical text. MICROSOFT SHOULD INCLUDE A DISCLAIMER on the presentation templates they offer: “Warning! Using these may be hazardous to your chances.” Actually, the same may be true for most commercially produced templates, and probably 90% of the DIY ones.        It’s not that the “professional” ones are poorly designed (well, some are actually, as you’ll see below). No, it’s that the design gets in the way of the message AND/OR forces you into Bullet Point Hell, because you can’t easily deviate from the templates’ rigid design and you can’t easily include pictures in most of these templates.        Okay, it’s toooo easy to add pictures, and lots of them. But do pictures “work” within most of these designs? NO. There are too many lines and/or graphic elements that compete with the images you really want someone to see. These templates are designed around using bullets, bullets, and more bullets, and that’s where they can be so hazardous for you (since you really should have no more than four to eight bullets — in your entire presentation!).        Here are some examples from Microsoft’s online archives. To help you see the problems, I added a few bits of text to each. Enjoy (?) and I'll catch you at the end.

17. Handout Design and Distribution Handouts • Should be“value-added” • Should beclearly labeled • Numbered pages • Colored sheets

18. Using PowerPoint Slides as Handout

19. Handout Design Considerations • Use shading, boxes & graphics to create visual interest • Allow for white space • Titles are grouped with the related information • Titles are in boldface • Bulleted items are tidy • Page is numbered • Graphic is “clean” • Single typeface is used • Good alignment

20. Distribution Considerations Is it best to distribute before or during presentation? • Pros and cons of “Before” • Pros and cons of “During”

21. Preparing the Setting and Yourself • In most situations you will have some control over how the room is set up for your presentation. • Even if you have no control there are some basics to remember. • Do not forget yourself.

22. Room Set-Up 3. Check the Lighting 4. Close the Blinds 6. Test Everything 5. Adjust HVAC 2. Control the Seating 1. Monitor the Doorways

23. Preparing Yourself….Dealing with Butterflies • Know your material • Attend to basic needs • Think positive • Make eye contact • Move around

24. Establish “Presence”

25. Use Props Correctly Audio Visual Aids • Open/close without any • Advance slides transparently • Use flip charts wisely Speaker Notes • Format for effective use • Fasten for no distraction

26. Managing the Audience and Other Difficult Situations • Set Expectations • Establish ground rules • Define roadmap/checkpoints • Incorporate breaks, fun, variety • Respond promptly to inappropriate behavior

27. Plan for the Unexpected • If it can happen it is going to happen……..

28. Q&A Tips • Always allow time for questions. Always. • What questions do you have? • React positively. • Reserve option to defer and report back • Parking lot • Address on break or after presentation

29. Value Your Audience • Smile at them • Enjoy and encourage their diversity • Promote interaction • Invite participation • Advocate sharing

30. Questions and Comments