3.1 Basic Concept of Directory and Sub-directory

1. To handle computer files systematically put files of the same type or for the same purpose in a directory We can have sub-directories inside a directory. In Microsoft Windows, the terms folder and sub-folder are used to represent a directory and a sub-directory respectively. 3.1 Basic Concept of Directory and Sub-directory

2. Files for the same type Files for the same type Files for the same type Files for the same purpose 3.1 Basic Concept of Directory and Sub-directory The ‘music’ sub-directory has 2 sub-directories. The ‘my files’ directory has 3 sub-directories. The ‘text’ sub-directory has 1 sub-directory and 2 files. The use of directory to store files

3. Files for the same type Files for the same type Files for the same type Files for the same purpose 3.1 Basic Concept of Directory and Sub-directory The ‘music’ sub-directory has 2 sub-directories. The ‘my files’ directory has 3 sub-directories. The ‘text’ sub-directory has 1 sub-directory and 2 files. The use of directory to store files

4. Common tasks in managing files are to create save search move copy delete 3.2 Basics of File Management

5. Creating and Saving a File when we use software to perform a specific task, e.g.: writing a letter with a word processor a file may be created in the process a file can be saved in specific folders 3.2 Basics of File Management

6. Searching a File If we know the location of a particular file, we can use Windows Explorer to access the file. Locating a file by Windows Explorer 3.2 Basics of File Management

7. Searching a File If we cannot recall the file location, we can use the search function to find the file for us. 3.2 Basics of File Management 1. Run ‘Search’ function by selecting ‘Start’  ‘All Programs’  ‘Search’. 2. Select ‘All files and folders’. Locating files with the search function

8. Searching a File 5. Click to start searching. Search 3.2 Basics of File Management 3. Type in file name. 4. Select a target disk drive or folder in the pull down menu. 6. Matched files will be shown on the right. Locating files with the search function

9. Moving and Copying a File To move a file is to place it from one location to another. To copy a file is to create a new file with the same content as the original one. 3.2 Basics of File Management

10. Moving and Copying a File Move a file 2a. Select ‘Edit’  ‘Cut’ on the menu. 1. Start Windows Explorer. Select the file you want to move or copy. Copy a file 3.2 Basics of File Management Moving and copying a file

11. Moving and Copying a File 3. Select the destination of the file and then select ‘Edit’  ‘Paste’. 2b. Select ‘Edit’  ‘Copy’ on the menu. 3.2 Basics of File Management Moving and copying a file

12. Moving and Copying a File 4. File has been moved or copied. 3.2 Basics of File Management Moving and copying a file

13. 3.2 Basics of File Management • Deleting a File • remove a file from the computer • The deleted file will first be kept in the Recycle Bin. • Files in the Recycle Bin will be removed completely when you empty the Recycle Bin or when it is full.

14. 3.2 Basics of File Management • Deleting a File • remove a file from the computer • The deleted file will first be kept in the Recycle Bin. • Files in the Recycle Bin will be removed completely when you empty the Recycle Bin or when it is full.