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INVENTORY

INVENTORY. It really is pretty simple. Questions? Ideas?. If you find out how to do something that I didn’t cover, it is not a state secret…. Share it! Can’t remember how to do something…. Ask! 65203 Kevin_coots@khsd.k12.ca.us http://www.kernhigh.org/liberty/library. Things you will need….

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INVENTORY

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  1. INVENTORY It really is pretty simple

  2. Questions? Ideas? • If you find out how to do something that I didn’t cover, it is not a state secret…. Share it! • Can’t remember how to do something…. Ask! • 65203 • Kevin_coots@khsd.k12.ca.us • http://www.kernhigh.org/liberty/library

  3. Things you will need… • A computer with the AS400 program. • A laptop works best, but you can still use a desktop one. • A Wireless Scanner. • An extra battery pack might be helpful. • An inventory checklist.

  4. Time to sign in.

  5. Double Sign-on • Sign on the first time. • Hold down the “Alt” key. • Touch the “Print Screen” key. • Press “1”. • Press “Enter”. • This should open a second sign on. • Follow the same “Alt, Print, 1, Enter” procedure to go back to the 1st sign on.

  6. Pull out the Inventory Checklist Inventory Checklist • Submit LM523 (Clear Inventory Items File). Note: Do only one time! • Submit LM524 (Clear Inventory Shortages File). Note: Do only one time! • Record the date you began scanning bar codes for the current inventory._______ • Using an AS400 workstation to conduct inventory, scan inventory bar codes using LM521 (Maintain Inventory Items). • Submit LM522 (Update Inventory Shortage File) to determine which items are missing and to recover lost items. • Submit LM760 (Print Inventory Shortages Report) to print a report that lists the items reported missing form your library collection.

  7. 523 LM Put “D” Here This Scary box will show up. Press “Y” and Enter.

  8. REMINDER • DO THE LM523 SCREEN ONLY ONCE. • Doing it a second time will make your entire inventory of books be labeled as lost. • I know this because I did this.

  9. LM 524 Put “D” Here This Scary box will show up. Press “Y” and Enter.

  10. REMINDER • DO THE LM524 SCREEN ONLY ONCE. • Doing it a second time will make your entire inventory of books be labeled as lost. • I know this because I did this.

  11. Put “A2” in the space, enter and start scanning LM 521

  12. While scanning have the sound turned up on your computer. If you make a mistake in scanning the computer will “gong” at you. Books not attached to your inventory will show as errors. (listen for “gong”) Pull them out and set them aside to fix later. Scan every item with a textbook barcode. Look in cupboards, under desks, in drawers. Scanning

  13. When all the scanning is doneLM 522 Put a “U” here. Put “**” in each of the “From” spaces Put the date you started inventory here. Remember no /

  14. LM 760 “P” for print Pick your favorite “Report type”. With textbooks I usually choose “Titles” Make sure you have your printer’s “name” in this space.

  15. Cleaning up the mess • If you forgot to scan something, it will be labeled “lost”. • Just check it in to put it back in the inventory.

  16. What books do I have?

  17. How to impress the boss….Or, Why am I so tired?

  18. Senior Clearance

  19. End of the year

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