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Enterprise Vault: V6.0 Roadmap

Enterprise Vault: V6.0 Roadmap. Material on roadmap is tentative and in some cases is pending engineering scoping and feasibility. It is, as always, subject to change. Evolution of Archiving. File system content Microsoft SharePoint content Enterprise Content / Document Mgmt.

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Enterprise Vault: V6.0 Roadmap

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  1. Enterprise Vault:V6.0 Roadmap Material on roadmap is tentative and in some cases is pending engineering scoping and feasibility. It is, as always, subject to change.

  2. Evolution of Archiving File system content Microsoft SharePoint content Enterprise Content / Document Mgmt. Content/metadata indexing Categorization and filtering Search and sampling Data Protection, Content Mgmt., Records Mgmt., Data Security Exchange, Domino, … Instant Messaging, … Total Information Management Intelligent Information Lifecycle Management Unstructured Data Lifecycle Management Value Message Lifecycle Management Beneficiary CXO End user Mail administrator IT manager Storage manager Legal or Compliance group Knowledge / Content Mgmt. group

  3. EV 6 SP1 (TBC: Sep) CA 6 (4Q05) EV 6 BETA (April) EV 7 (TBC: 2H06) EV 6 GA (July) CA 5.1 SP3 (July) EV 6.1 (TBC: 4Q05/1Q06) DA 6.1 (TBC) 2005-2006 Key Release Summary 1H05 2H05 1H06 2H06 All future release dates tentative and subject to change.

  4. Outlook Web Access Search ArchiveExplorer Supervision E-Discovery Custom Background: Enterprise Vault 5.0 Clients Sources Apps Offline Vault SharePoint Outlook Custom Exchange Mailboxes, Journals Public Folders, PSTs Enterprise Vault Store/Retain/Expire Index/Search/Future-Proof View/Restore Compress/Migrate Audit/Administer Categorization/Filtering File System SharePoint Custom Archive Store Secondary Store Targets Custom

  5. Outlook Web Access SharePoint 2003 EV 6.0: Now All Your Messaging And More… Clients Sources Apps Offline Vault Outlook Search ArchiveExplorer Exchange Mailboxes, Journals Public Folders, PSTs Enterprise Vault Store/Retain/Expire Index/Search/Future-Proof View/Restore Compress/Migrate Audit/Administer Categorization/Filtering File System Supervision SharePoint 2003 E-Discovery DominoJournaling Archive Store Secondary Store SMTP Capture Targets

  6. Outlook Web Access SharePoint 2003 EV 6.0: Tap Your Corporate Memory… Clients Sources Apps Offline Vault Outlook Search ArchiveExplorer Exchange Mailboxes, Journals Public Folders, PSTs Enterprise Vault Store/Retain/Expire Index/Search/Future-Proof View/Restore Compress/Migrate Audit/Administer Categorization/Filtering File System Supervision SharePoint 2003 E-Discovery DominoJournaling Archive Store Secondary Store SMTP Capture Targets

  7. Outlook Web Access SharePoint 2003 SDK EV 6.0: Platform Of Choice… Clients Sources Apps Offline Vault Outlook Search ArchiveExplorer Exchange Mailboxes, Journals Public Folders, PSTs Enterprise Vault Store/Retain/Expire Index/Search/Future-Proof View/Restore Compress/Migrate Audit/Administer Categorization/Filtering File System Supervision SharePoint 2003 E-Discovery DominoJournaling SDK Archive Store Secondary Store SMTP Capture Targets SDK SDK

  8. Lotus Domino Journaling How It Works: • All individual emails are collected into a journal mailbox • Journaling task collects emails from journal mailbox • Optional custom filter plug-in or filter rules to control what is archvied • Storage service archives & indexes • Use WORM storage (Centera, Nearstore w/ Snaplock, DR550, etc) Benefits: • Ensures capture of emails with audit logging - avoids tampering • Reduced storage via single instance • Important for regulatory compliance & litigation support Domino Server(s) Journal Mailbox MailUsers JournalingTask Storage Service Enterprise Vault Server Available in EV 6 SP1 (~September)

  9. Lotus Notes Features Roadmap • 6.0 SP1: Enabling Notes • Delivering APIs to prepare Enterprise Vault™ for Domino • Support for Notes message format (new DVS type) • Uses Domino Mail Journaling facilities for capturing email, including distribution list expansion, de-duping, etc. • R6 and above req’d • Use of C API (think Exchange MAPI) • Exchange NOT required to archive content • Domino source can be non-Windows based** • Windows platform ONLY supported in 6.0 SP1 • ** May need customer to add Windows Domino Journaling servers interim • Search, AE, Compliance and Discovery Accelerators can search Domino email • 7 Future Release (Research): Managing Notes • Complete functionality for Enterprise Vault™ as with Exchange • Mailbox archiving & management • Storage Management / Server database space reduction / Client functionality

  10. SMTP Capture How It Works: • Information from SMTP source recognized & captured • Information archived & compressed • Archived information can be searched via Archive Explorer, DA, CA • Note: does NOT do mailbox archiving • Note: does not do DLIST expansion Benefits: • Ability to capture additional sources of information • Good targets include border gateway, pure SMTP or mixed scenarios, or simple retention requirement SMTP Source(e.g., Web server,CRM system,anti-spam) • Recognize SMTP/MIME • Capture via mail receiver • Capture via FSA or API • Indexed & Compressed • Search viaArchive Explorer, Discovery or Compliance Accel. EV Vault Store Partition

  11. SMTP Features Roadmap • 6.0 GA: Enabling SMTP Capture • Support for EML file format – MIME encoded SMTP messages • Archiving via FSA mechanism • Adding capture mechanism to Vault • Adding email “address to Vault” facilities • Adding capability to support external SMTP mail “filter” products or journals • SMTP Source can be non-Windows based • Exchange NOT required to archive SMTP content • Search, AE, Compliance and Discovery Accelerators can search SMTP email • Delivering APIs to enable further technical partnerships • AVOID large full scale journaling scenarios in 6.0 • Think another API to store selected content to Vault • 7 Future Release (Research): Managing SMTP • SMTP mail journaling service: a native service for directly journaling SMTP email, including distribution list expansion, de-duping, etc. • Remove exclusive dependency on partners

  12. Alert Alert Locate Collect Migrate Collect in temporary storage location • Schedule ingestion • Determine post-migration policy: • Delete PST • Leave PST • Access: • Exchange shortcuts • Archive Explorer Search remote registries & file systems Determine ownership PST Migration – 3 Step Process

  13. PST Migration - Benefits • Avoids common problems with PST files • Designed for much smaller mail volume than in use today • Size limits, instability (Microsoft KB article 297019) • No remote access to the PSTs at the office • Reduces impact on backups (if PSTs are backed up!) • Single instance reduces size • Traditional methods may duplicate PSTs unnecessarily • Retains corporate knowledge of creation / content • Enables retention policy enforcement • Removes risk of end-user deleting information accidentally (or otherwise!)

  14. Offering Details: SharePoint Portal Server Archiving How It Works: • Archive older versions of SharePoint Portal Server (SPS) documents (Note: requires SPS versioning) • Archived documents retrieved from an “Archived Versions” link or embedded search interface • Can handle SPS “pruning” to ensure all versions are archived • One EV server / multiple SPS servers Benefits: • Integrated archiving, management, and search/usage of documents • Item-level restore for SPS docs • Enable legal discovery for SPS docs • Reduced storage costs and improved scalability of versioned SPS sites

  15. Don’t archive spam X External Retain 3 years E-mails to outside Enterprise Vault Legal Retain 7 years E-mails from legal Search Search based upon categories and added properties Rules (XML) Filter on msg. propertiesDon’t archive, delete, …Place in category Categories (XML) Define retention categoryDefine indexed props.Define target archive Categorization and Filtering

  16. Intellectual Property Plug-in content filters Financial Plans Retain 7 years Outlook categories Enterprise Vault Legal Store case # Custom client UI Categorization and Filtering

  17. Categorization/Filtering: Example Example Junk email: Deleted External email: ExternalMail Any other mail: InternalMail Value • Archiving platform • Links to ECM/RM

  18. Easier Deployments • Easier to manage • Common registry settings moved into Vault Administration Client • Auto-enablement during configuration • Retention Categories linked to EMC Centera Retention Classes • Easier to host • Granular policies (Organization Unit-level) • Security between “tenants” • Scriptable provisioning API (vaults, vault stores, etc.) • Easier to scale • Microsoft Operations Manager support • Automated index roll-over and improved search • Task-based service infrastructure

  19. EVMigratorAPI IBM DR550 Support Value • Long-term data retention apps. • Low TCO EnterpriseVault

  20. NetBackup EVMigratorAPI TertiaryStorage Disk orTape And Long Term Migration to Tape Value • Reduce TCO • Practical “ILM” • Leverage NBU infrastructure EnterpriseVault

  21. Filter API (existing) Rules/categorization (new) ArchiveAPIs(enhanced) Exchange COM FSA SMTP SearchAPI(existing) ProvisioningAPI(new) EV 6 SDK: APIs Enterprise Vault Store/Retain/Expire Index/Search/Future-Proof View/Restore Compress/Migrate Audit/Administer Categorization/Filtering Archive Store Secondary Store Migrator API (new)

  22. EV 6 SP1 (TBC: Sep) • Domino journaling • CA 6 (4Q05) • Web Farm support • Escalations • Reviewer notifications/reminders • Post-review research • Improved sampling accuracy • EV 6 BETA (April) • PST “Sniffer” • SharePoint 2003 archiving • Categorization / filtering • Manageability enhancements • MOM 2000/2005 pack • Hosting functionality • Plasmon UDO (Pegasus) support EV 7 (TBC: 2H06) • EV 6 GA (July) • Migration via NetBackup • SMTP capture • EV SDK • IBM DR550 support • E-learning training • CA 5.1 SP3 (July) • Performance enhancements EV 6.1 (TBC: 4Q05/1Q06) DA 6.1 (TBC) 2005-2006 Key Release Summary 1H05 2H05 1H06 2H06 All future release dates tentative and subject to change.

  23. Where Are We Going? Future direction

  24. In EV Separate SPSArchiving DB/AppArchiving Categor-ization Discovery EmailArchiving Supervision Pre-SendFiltering IMArchiving File SystemArchiving Archiving Landscape Apps DB Email IM Files

  25. Legal Information Management CaseMgmt. RecordsMgmt. e-Discovery StorageHardware RightsMgmt. Security Storage In EV Separate Adjacent Spaces Apps SPSArchiving DB DB/AppArchiving Categor-ization Discovery Email EmailArchiving Supervision Pre-SendFiltering IM IMArchiving Files File SystemArchiving

  26. Legal Information Management CaseMgmt. RecordsMgmt. e-Discovery StorageHardware RightsMgmt. Security Storage Core Archiving Directions Apps SPSArchiving DB DB/AppArchiving • Future Directions • Exchange 12 support • Wireless device support • Deeper IM integration • Easier install, usability, admin. • Unified search / desktop search • Full Domino archiving • Enhanced host-ability • Enhanced reporting Categor-ization Discovery Email EmailArchiving Supervision Pre-SendFiltering IM IMArchiving Files File SystemArchiving

  27. Legal Information Management CaseMgmt. RecordsMgmt. e-Discovery StorageHardware RightsMgmt. Security Storage Storage Directions Apps SPSArchiving DB DB/AppArchiving • Future Directions • Exchange 12 support • Wireless device support • Deeper IM integration • Easier install, usability, admin. • Unified search / desktop search • Full Domino archiving • Enhanced host-ability • Enhanced reporting Categor-ization Discovery Email EmailArchiving Supervision Pre-SendFiltering • Future Directions • Improved backup, clustering, replication of EV • Additional storage platforms – STK, HDS, etc. • Enhanced migration to tape – BE, additional NBU work, TSM • FSA enhancements – Celerra, DFS, NFS-NetApp IM IMArchiving Files File SystemArchiving

  28. Primary System PrimaryStore Backup Archive Enterprise Vault SecondaryStore Backup Migrate TertiaryStore DMG: Data Orchestration O r c h e s t r a t I o n Information Protection RecoverySystem Level RestoreShort Term Information Exploitation Discovery Item Level Restore Long Term

  29. Integrated User Restore/Recall Interface Integrated Backup/Archive Policy Mgmt & Copy Mgmt. Build Archive Directly From Existing Backup Tapes Optimize Backup Through Archiving Of Static Data Primary Data Migrate Archive To Tape Using Netbackup(6.0 – Mid-’05) DMG: Backup + Archiving Backup Process Archiving Process Vault Tape Library Archive Disk Stage Disk Archive Mirror

  30. Legal Information Management CaseMgmt. RecordsMgmt. e-Discovery StorageHardware RightsMgmt. Security Storage Legal Directions Apps SPSArchiving • Future Directions • “Lightweight” accelerators • Enhanced secondary discovery • Deeper integration with case management and e-discovery DB DB/AppArchiving • Future Directions • Exchange 12 support • Wireless device support • Deeper IM integration • Easier install, usability, admin. • Unified search / desktop search • Full Domino archiving • Enhanced reporting • Enhanced SIS model Categor-ization Discovery Email EmailArchiving Supervision Pre-SendFiltering • Future Directions • Improved backup, clustering, replication of EV • Additional storage platforms – STK, HDS, etc. • Enhanced migration to tape – BE, additional NBU work, TSM • FSA enhancements – Celerra, DFS, NFS-NetApp IM IMArchiving Files File SystemArchiving

  31. Legal Information Management CaseMgmt. RecordsMgmt. e-Discovery StorageHardware RightsMgmt. Security Storage Information Management Directions Apps • Future Directions • Improved RM functionality – litigation hold, improved Retention Category update and flexibility • Deeper ECM/RM integration • Content-based categorization • Filtering/categorization for more content sources beyond Exch. • Enhanced SharePoint support SPSArchiving • Future Directions • “Lightweight” accelerators • Enhanced secondary discovery • Deeper integration with case management and e-discovery • CA percentage sampling for Domino and SMTP DB DB/AppArchiving • Future Directions • Exchange 12 support • Wireless device support • Deeper IM integration • Easier install, usability, admin. • Unified search / desktop search • Full Domino archiving • Enhanced reporting • Enhanced SIS model Categor-ization Discovery Email EmailArchiving Supervision Pre-SendFiltering • Future Directions • Improved backup, clustering, replication of EV • Additional storage platforms – STK, HDS, etc. • Enhanced migration to tape – BE, additional NBU work, TSM • FSA enhancements – Celerra, DFS, NFS-NetApp IM IMArchiving Files File SystemArchiving

  32. Legal Information Management CaseMgmt. RecordsMgmt. e-Discovery StorageHardware RightsMgmt. Security Storage Security Directions Apps • Future Directions • Improved RM functionality – litigation hold, improved Retention Category update and flexibility • Deeper ECM/RM integration • Content-based categorization • Filtering/categorization for more content sources beyond Exch. • Enhanced SharePoint support SPSArchiving • Future Directions • “Lightweight” accelerators • Enhanced secondary discovery • Deeper integration with case management and e-discovery • CA percentage sampling for Domino and SMTP DB DB/AppArchiving • Future Directions • Exchange 12 support • Wireless device support • Deeper IM integration • Easier install, usability, admin. • Unified search / desktop search • Full Domino archiving • Enhanced reporting • Enhanced SIS model Categor-ization Discovery Email EmailArchiving Supervision Pre-SendFiltering • Future Directions • Improved backup, clustering, replication of EV • Additional storage platforms – STK, HDS, etc. • Enhanced migration to tape – BE, additional NBU work, TSM • FSA enhancements – Celerra, DFS, NFS-NetApp • Future Directions • “Pre-send” review and quarantine integration • Integration with border / gateway content filtering / anti-spam • Encrypted archiving • Rights Management Server and other ERM support • Improved anti-virus integration IM IMArchiving Files File SystemArchiving

  33. Internet SYMC: Email Security & Availability Gateway spam and content filtering Mail server anti-virus, anti-spam E-mail archive Microsoft Exchange • Intelligent decisions on spam archiving • Outbound “pre-send” quarantine • Scan archive for viruses Outbound content filtering and quarantine

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