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Winter Weather Event Planning Meeting #2 - Dec 7, 2018

Join our regional planning meeting to prepare for winter weather events. Learn about pre-event considerations, situational reporting, and RHCC & VHASS updates. Ensure staff preparedness and document regulatory requirements.

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Winter Weather Event Planning Meeting #2 - Dec 7, 2018

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  1. THE CALL WILL BEGIN SHORTLY Winter Weather Event Regional Planning Meeting #2 December 7, 2018 • Thank you for joining this WebEx Call. • E-Mail mmccullough@vaems.org your attendance information • SUBJECT LINE: Winter Weather Event Call #2 • Organization Name • Names & Titles Attending Call

  2. WebEx Use Guidelines • Keep phone on MUTE unless speaking to the group. • Access WebEx Calls from a computer (if possible). • CHAT Feature: To indicate you have a report to give. • WebEx calls will be recorded. • One access point per facility. Winter Weather Planning Call #2 -- 12/07/18

  3. Agenda • VDEM Region VI Call Overview: Mike Guzo • Pre-Event Considerations: Robert Hawkins • VDH Report: Becky McCabe • RHCC & VHASS: Robert Hawkins • Future Planning Meeting Dates: Robert Hawkins Winter Weather Planning Call #2 -- 12/07/18

  4. Roll Call - Attendance • Please e-mail Monica McCullough at: mmccullough@vaems.org • SUBJECT LINE: Winter Weather Event Call #2 • Organization Name • Names & Titles Attending Call Winter Weather Planning Call #2 -- 12/07/18

  5. Real world events MAY satisfy regulatory exercise requirements • MUST implement your EOP. • Establish command structure as ID’d in EOP • Engage Community Partners • MUST conduct an AAR. • MUST implement Improvements in AAR. • Document. Document. Document. • Considerations of other regulatory/accrediting bodies. • Acceptance of documentation is at the discretion of the CMS surveyor. Winter Weather Planning Call #2 -- 12/07/18

  6. VDEM Region VI Call Overview • VDEM Report • NWS Forecast Winter Weather Planning Call #2 -- 12/07/18

  7. Pre-Event Planning • Personal Preparedness for Staff • Staff Notification & Call Lists • Review Organization’s EOP • Communication w/Patients, Residents, Clients, and Individuals • Contingency for Food and Water • Transportation Assets: Fuel, Service, etc. • Roof Loading/Snow Weight Winter Weather Planning Call #2 -- 12/07/18

  8. Situational Reporting In preparation for the potential of winter weather, we are providing these reporting times. These times may be scaled back in response to the conditions. • Saturday, December 8th – 3:00pm • Sunday, December 9th – 3:00pm • Monday, December 10th – 3:00pm

  9. Pre-Event Planning (cont’d) • Generators: Operational, Serviced, Fuel Supply • Assess Systems Equipped with Emergency Power • Emergency Communications • Storm Drains, Roof Drains, Gutters • Leak Response Kit • Contractors, Vendors, Supplies • Recovery Planning (documentation, records, insurance) Winter Weather Planning Call #2 -- 12/07/18

  10. RHCC & VHASShttp://www.nspa1.org/vhasstraining/ • RHCC Activation: (866) 679-7422 • VHASS Accounts: Review & Update • VHASS Text Alerting & Regional ListServ Registration www.nspa1.org/register • VDH Situational Reporting (starting Sat 12/8- 3pm) • VHASS Event Module: Winter Weather--December 7 • VHASS Status Boards • VHASS Tracking Boards Winter Weather Planning Call #2 -- 12/07/18

  11. Internet Connectivity Certain areas thought the Commonwealth are experiencing issues with connecting to VHASS due to internet connectivity issues. Here are the links of outages. We will continue to monitor this issue. • Lumos: https://downdetector.com/status/lumos-networks/map/ • Verizon: https://downdetector.com/status/Verizon/map/ • Cox: https://downdetector.com/status/cox-communications/map/

  12. Becky McCabeVDH Western Region Winter Weather Planning Call #2 -- 12/07/18

  13. RHCC Regional Report Summary • Weekly Situation Brief: www.nspa1.org/brief • ListServRegistration: www.nspa1.org/register • VHASS Account: www.vhass.org – REGISTER NOW • For assistance, call JT Clark (540) 492-0633 Winter Weather Planning Call #2 -- 12/07/18

  14. Report from Healthcare Interests • Planned Organizational Events (12/07 – 12/10) • Known Curtailment of Services • Known Issues/Concerns from Pre-Event Planning • Consider your After Action Review process now. • Unmet Resource Needs Winter Weather Planning Call #2 -- 12/07/18

  15. Future Meetings • Daily at 4:00 pm until further notice. • Additional calls as scheduled. For VHASS Training Videos: http://www.nspa1.org/vhasstraining/ Winter Weather Planning Call #2 -- 12/07/18

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