June 13, 2013 2014/2015 Budget Development Information

1. June 13, 20132014/2015 Budget Development Information Special Board of Directors Meeting

2. BOARD RESPONSIBILITIES • As members of the Board you have certain responsibilities to the organization: Determine long-range mission and goals; Establish RA policy and procedures; Hire the Chief Executive Officer (CEO), to oversee the operation of the Association; Monitor finances, approve budgets, set the Assessment; and, Approve Association programs through the budget process. Each of these responsibilities is interdependent, especially when establishing the biennial budget.

3. PURPOSES OF THE ASSOCIATION • Interpret, administer and enforce the protective covenants and restrictions of the Deed of Dedication in such a manner as to conserve and protect the value of all property subject to the Deed. • For the benefit of the members, acquire, own and lease property (real or personal) and to improve, administer and maintain such property in neat and good order. • Assess, collect, and disburse the assessments and charges authorized by the Deed. • Promote the peace, health, comfort, safety and general welfare of the Members. • Do any and all lawful things and acts that it, in its discretion, may deem to be for the benefit of the property and the owners and inhabitants thereof. • Exercise powers now or hereafter conferred by law on VA nonstock corporations as may be necessary/desirable to accomplish the above stated purposes.

4. STAFF RECOMMENDATIONS ON DETERMINING 2014/2015 BUDGET INITIATIVES • The strategic theme for the 2014/2015 Budget should be Sustainability & Community Viability – To effectively manage all resources, resulting in a sustainable and viable community • It is time for the organization to pay attention to infrastructure upkeep and maintenance. We need to take seriously our responsibilities of: • Conserving and protecting the value of all property; and, • Improving, administering and maintaining such property in neat and good order. • We need to reinvest in Reston; we need to better maintain what we have.

5. STAFF RECOMMENDATIONS ON DETERMINING 2014/2015 BUDGET INITIATIVES • In reviewing the prioritized initiatives staff have provided, we ask that you keep the following in mind: • Many of the suggested initiatives have been on staff’s “wish list” for more than four (4) years. • Staff holds the same desire of the Board and Members of the community, extending the useful life of our common elements/infrastructure while at the same time maintaining such property in neat and good order. • Many of the initiatives, if chosen, will have a long-term impact on the community as they put in place processes that will improve the appearance of the community, property values, and systems functionality. • To accomplish some of these initiatives it will be important to have all of the interrelated resources in place: capital, human, and economic.

6. Important points Think about the following when determining your 2014/2015 Budget Priorities: • Will the initiative support or help achieve the Association’s vision, mission, core values and strategic plan? • Is the initiative directly related to any of the key purposes of the organization? • What does the organization wish to accomplish in the next 24 month cycle?

7. THE ASSIGNMENT • Review each of the documents provided - 2014/2015 Budget Suggestions and 2014/2015 Budget Priorities Identified by Reston Association Staff. • Attend the following budget information meetings: • Friday, June 21, 4:30 pm Comstock Tour • Saturday, June 22, 9 am Facilities Tour • Thursday, June 27, 6 pm Regular Board of Directors Meeting • Ask questions of Staff related to the Budget Suggestions and Staff Priorities identified. • Rank the initiatives in order of preference to you, where 1 would be your highest priority, 2 your second, 3 your third, etc. Please use the form provided by Staff. • Submit your rankings no later than 5:00 pm, July 8, 2013 for compilation by Staff. • Work with fellow Directors during the Thursday, July 11, 2013 Board meeting to determine what initiatives should be included in the 2014/2015 Budget.

8. NEXT MILESTONES IN THE 2014/2015 BUDGET DEVELOPMENT PROCESS Board Meeting on July 11 – Staff will provide information on: • Results of Program and Service Benchmarking Projects • Recommended Program and Service Fee Scheduled for 2014/2015 • Currently Slated Capital Projects for 2014/2015 • Funding Option for Select 2014/2015 Slated Capital Projects Board Meeting July 25 – Staff will provide a status report on the budget development process Late August – First 2014/2015 Budget Draft completed and delivered to Board for review • Board Tours on June 21 and 22 • Board Meeting on June 27 – Staff will provide information on: • Anticipated Impact of the Health Care Reform Act on Operating Expenses • Results of 2012 Salary Study and Recommendations for New Salary Structure • Cost Benefit Analysis of Adding Seasonal Positions and/or Converting Part-Time Positions to Full-Time • Employee Background Check Requirements

9. Questions & Answers Call Cate at 703-435-6512 or email: cate@reston.org