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Sponsored Programs Compliance

Sponsored Programs Compliance. A Discussion of Common Audit Findings Presented By University Audit. Office of University Audit Relevant Contacts. Salim Alani, Director ext 52291 salani@audit.rochester.edu Michael Ritz, Manager ext 51102 mritz@audit.rochester.edu Sandra Dano, Associate

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Sponsored Programs Compliance

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  1. Sponsored Programs Compliance A Discussion of Common Audit Findings Presented By University Audit

  2. Office of University AuditRelevant Contacts Salim Alani, Director • ext 52291 • salani@audit.rochester.edu Michael Ritz, Manager • ext 51102 • mritz@audit.rochester.edu Sandra Dano, Associate • ext. 51100 • sdano@audit.rochester.edu

  3. COMPLIANCE IS EVERYONE’SRESPONSIBILITY!

  4. Consequences of noncompliance • Fines and penalties • Institution considered “exceptional” by funding agencies • Additional oversight/monitoring by the government • Loss of Expanded Authorities • Potential reduction in Federal funding • Professional integrity compromised • Suspension, debarment, exclusion of individuals

  5. Common Audit Findings Presentation Introduction • Synopsis of Audit Areas General Items Non-Payroll Expenditures Payroll Expenditures Subcontractors Equipment Record Retention • Questions and Answers

  6. General Items • Special Provisions • Expanded Authority • Expenditure matrices • RSRB and UCAR approval • Deficit Balances • Cost sharing

  7. Expenditures • Allowable • Allocable • Reasonable and necessary • Consistent

  8. Non-Payroll Expenditures • Adherence to budgets • PI review of ledger • Internal consistency and mathematical accuracy • Timeliness • Agreement of quantity • Competitive bidding • Authorization • Documentation

  9. Payroll Expenditures • Effort Reporting • Plan Confirmation Report • NIH Salary Cap • Effort on budget vs. Effort on payroll • Reallocations • Clerical/Administrative salaries • Conflict of Interest forms • Fringe Benefits

  10. Subcontractors > dates Capital Equipment > physical inventory > asset tags > disposal procedures Record Retention

  11. CLICK Model Consequences What are the consequences if I do this? Who will benefit? Who will suffer? Legal Is it legal?

  12. CLICK Model IMAGE Would I like to see this on the front page of the newspaper? Would I like to tell this to my kids? CULTURE Does this decision support or damage URs culture and values? KNOT Does it cause a knot in my stomach?

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