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MCSL Automation Training

June 3 rd , 2014. MCSL Automation Training. The Automation Landscape. Team Management (Team Manager or Team Unify). Meet Management (Meet Manager). MCSL Website (Meet Results and standings). Team Management. Keep track of swimmers (roster) Create entry files for upcoming meets

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MCSL Automation Training

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  1. June 3rd, 2014 MCSL Automation Training

  2. The Automation Landscape Team Management (Team Manager or Team Unify) Meet Management (Meet Manager) MCSL Website (Meet Results and standings)

  3. Team Management • Keep track of swimmers (roster) • Create entry files for upcoming meets • Maintain a history of swimmer results (times and finishes)

  4. Meet Management • Used to run a single swim meet • Tracks results for that meet for • Import back into team manager software, and • Upload to MCSL website

  5. Swim Week (from Automation POV) • 2+ days before the meet: • Initial meet entries are prepared by coach/assistants • Preliminary line-ups are printed and athletes (typically) commit to the meet and events • Meet entries are finalized by coach/assistants • Day prior to the meet (visiting team): • Team roster and meet entries are exported and saved to flash drive • Roster and meet entry reports are printed • Coach/rep brings hard copy and flash drive to host pool

  6. Swim Week cont’d • Day prior to the meet (home team) • Meet manager is used to import rosters and entries for the two teams • The meet is seeded • (Optionally), team and pool records are imported • Meet program and lane timer card reports are printed

  7. Swim Week cont’d • Day of the meet • Two parents from each team support running the computer for the meet • Prior to meet start, any scratches are made to the meet setup • As each event is completed, results are input and verified. Event results are printed and posted • At the end of the meet, the home team automation person creates a backup of the full meet, exports results for each team (saved to flash drive) • The meet backup and exported results files are emailed to the division automation coordinator • Division coordinator uploads results from the week’s meet to the MCSL web site

  8. Before Using the Software… • Some things to be mindful of: • The files used by Team Manager and Meet Manager are Microsoft Access database files (password protected) • You will use and update one database file for Team Manager over the season and one file for each meet. • Changes made to the data are automatically written to the file (save actions are not required) • Meet files, rosters and entries are store in compressed (zip) files – this is why you will see messages telling you where files had been extracted (we’ll discuss this as we go through the training.)

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