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MILITARY LIBRARIANS WORKSHOP 2003

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MILITARY LIBRARIANS WORKSHOP 2003

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    1. MILITARY LIBRARIANS WORKSHOP 2003 JUST FOR OPENING IMAGE, NO WORDS NECESSARYJUST FOR OPENING IMAGE, NO WORDS NECESSARY

    2. 2 Overview Background Emergency Management Program Emergency Preparedness for the Collections

    3. 3

    4. 4 Mission The Library’s mission is to make its resources available and useful to the Congress and the American people and to sustain and preserve a universal collection of knowledge and creativity for future generations.

    5. 5 Facts and Figures Nation’s oldest Federal cultural institution Research arm of Congress World’s largest library Over 126 million items in more than 460 languages Includes: 29 million books and other print material 56 million manuscripts 12 million photographs 4.9 million maps 2.6 million audio recordings 5 million pieces of music 900 thousand motion pictures Serves 1 million readers and visitors annually

    6. 6 Collections Security Plan Background Plan approved by the Congress in 1998 Creates framework of minimum standards to protect the collections Categorizes collections into hierarchy of five risk levels Collaboration with other cultural institutions Plan also addresses protection of staff, visitors, facilities and other assets

    7. 7 Emergency Management Program

    8. 8 Guidelines Comprehensive Emergency Management Plan Employee Emergency Action Guide Unit Emergency Action Plans

    9. 9 Guidelines

    10. 10 Library-wide Preparation Training New employee orientation Basic evacuation training Specialty training (escape hoods, hazardous material, disabled) Exercises Building evacuation Shelter-in-Place Command Post tabletop Equipment and material

    11. 11 Emergency Management Center

    12. 12 Police Communications Center

    13. 13 Emergency Preparedness for the Collections Preparedness (readiness planning) Response (detection planning) Recovery (recovery planning)

    14. 14 Readiness Planning Site plans and needs assessment Training Level 2 - recovery and handling of damaged materials Level 1 – use of React Paks, emergency awareness, and emergency discovery response; training of emergency personnel, e.g., firefighters and police/security force

    15. 15 Detection Planning Detection systems Level 2 – strategically placed sensors Level 1 – generally placed sensors Detection systems maintenance Fire suppression systems Level 2 – non-damaging systems Level 1 – water systems Notification systems Development of new technologies in fire suppression and detection

    16. 16 Recovery Planning Communications systems Recovery services pre-contract preparation In-house recovery In-house supplies and equipment Development of recovery protocols Reserve funds

    17. 17 Contingency Plans Grab-and-Go list Off-site hardened facility for collections Business continuity planning

    18. 18 Contacts Ken Lopez (202) 707-8708 klop@loc.gov Steve Hersh (202) 707-2881 shersh@loc.gov Office of Security and Emergency Preparedness Library of Congress LM G03 101 Independence Avenue, SE Washington, DC 20540

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