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What Is Risk Management?. Risk Management encompasses three major areas. Club Required Seasonal Forms Field & Goal anchoring, inspection, safety Background Checks for All volunteers yearly Club and Player Safety Child Find or Lost Child policies Club & Team Website safety Goal Safety
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What Is Risk Management? Risk Management encompasses three major areas. • Club Required Seasonal Forms • Field & Goal anchoring, inspection, safety • Background Checks for All volunteers yearly • Club and Player Safety • Child Find or Lost Child policies • Club & Team Website safety • Goal Safety • Concussion & Heat safety • Lightning Action plan • Safe Sport Training / Action
Seasonal Risk Management Forms These forms are online at www.oksoccer.com under the “Administration” tab in the Risk Management section. Reminders are also sent out to club admin in the spring and fall. These are due each season by: September 1stand March 1st. • Inspect your fields • Requirement from insurance provider • If your club is involved in any type of lawsuit, this is one of the first forms to be checked for compliance.
Background Checks Volunteers / Staff A volunteer is anyone participating with a club/league and has, or may have contact with players or serves as a club official and/or staff. • This includes ALL administrators, board members, coaches and assistant coaches, managers or team officials, referees, and even concession stand workers or others who interact with players. • All volunteers are required to have a Gotsoccer profile. This is where the volunteer submits the volunteer disclosure form. Every volunteer must have a current and approved background check. • Background checks must be done yearly and expire on June 30th, regardless of when they are submitted. Please only submit once a seasonal year unless something has changed! • Background checks must be submitted by the volunteer, not the club! • Volunteers must disclose all charges – dismissed, expunged, sealed, vacated, etc..
Recognize to Recover U.S. Soccer's comprehensive player health and safety program • Injury Prevention • Injury Recovery • Head & Brain Conditions • Emergency Action Plans All of the Recognize to Recover materials can be found on our website at www.Oksoccer.com / Administration / Safety Resources Take the time to review the material and share with your team staff and parents. Player safety is the number one priority! • Cardiac Conditions • Environmental Conditions • Nutrition & Hydration
Concussion In December of 2015, U.S. Soccer unveiled the U.S. Soccer Concussion Initiative that provides information guidelines that have been implemented since January of 2016. Included in the U.S. Soccer Concussion Initiative are specific changes to rules on substitutions and heading for certain age groups. Those changes included: • Modify substitution rules to allow players who may have suffered a concussion during games to be evaluated without penalty • Eliminating heading for children 10 and under • Please note that U11 is listed in the U.S. Soccer Concussion Initiative document because U11 players can be 10 years old at the beginning of the season • Limiting the amount of heading in practice for children between the ages of 11 and 13
Lightning SafetyBoard or staff member on site monitoring weather conditions and member safety. • Approximately 70 people are killed and 400 injured yearly in any given year in the us. • Outdoors is the most dangerous place to be during a lightning storm. • Lightning strikes can occur from as far away as 10 miles. • You are in danger from lightning if you can hear thunder. If you can hear thunder, lightning is close enough that it could strike your location at any moment • UNSAFE LIGHTNING SHELTER AREAS include all outdoor metal objects like flag poles, fences and gates, high mast light poles, metal bleachers, golf cars, machinery, etc. AVOID trees. AVOID water. AVOID open fields. AVOID the high ground. • Play can not resume until 30 minutes after the last strike.
Safe SportProtecting Young Victims from Sexual Abuseand Safe Sport Authorization Act of 2017 On February 14th, 2018, the President signed the Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act of 2017 which is aimed at protecting amateur athletes* from sexual abuse.
Safe SportMechanism for reporting Everyone listed below MUST be contacted when physical or sexual abuse is suspected • Local Law Enforcement Number recommended to post on club website and give to athletes and parents • Local Child Protective Services Number • recommended to post on club website and give to athletes and parents • Oklahoma Department of Human Services - Child Protective Services (CPS), 800-522-3511 Child Abuse and Neglect Hotline. Information can be found here: http://www.okdhs.org/services/cps/Pages/default.aspx • Club Risk Manager Contact Information (every club should have a point person for reporting) • State Association’s Main Office (Cassie Martin, 800-347-3590, cassie@oksoccer.com) • National Governing Body (NGB) • US Soccer Integrity Hotline Number: (312) 528 - 7004 • US Soccer: https://www.ussoccer.com/integrity-hotline • US Center for SafeSport: https://www.safesport.org/report-a-concern
Safe SportMechanism for reporting Other forms of misconduct such as emotional abuse, bullying, hazing, or harassment. • Club Risk Manager Contact Information • every club should have a point person for reporting • Club or BOD Review/Hearing • There should be a process in place to document and address this other misconduct. • The decision of the Club or BOD should be sent to the State Association’s State Office (Cassie Martin, 800-347-3590, cassie@oksoccer.com)
Safe SportPrevention Training Offer and provide consistent training to adult members who are in contact with amateur athletes who are minors. Currently there is no mandated training provider. Several program options currently exist for awareness/prevention training of sexual abuse. Until there is a mandate or law change, you may use whatever program your organization deems will meet this training requirement. Some programs are currently available at no cost to the adult or organization. Most programs will take between 75 to 90 minutes to complete. • The US Center for SafeSport is one example. • US Center for SafeSport: To enroll in this program, visit https://www.safesport.org/, click on “Sign In,” click on “Register.” When prompted make sure to select US Soccer as your NGB and then enter the access code proved below. • To register or learn more: https://www.safesport.org/ • Access code: YC3E-6P5G-YYIL-CS2M • In order to complete your course registration you will receive an email to confirm your email address. You must respond to this email to activate your account. • Upon completion, print out your certificate and keep on file. Gotsoccer tracking coming very soon!
Safe SportClub policies Reasonable Procedures:Policies and procedures aimed at PREVENTING one-on-one interactions between an amateur athlete who is a minor and an adult. Prohibit Retaliation: Include in your club policy that there can be no retaliation from the club toward those who are reporting. An individual who is required, but fails, to report suspected child sexual abuse is subject to criminal penalties including fines and up to one (1) year in jail.
Safe SportGotsoccer integration – Club Management From your club account, you can check coach/official course status. Search by complete/not complete and by course. This is the same procedure for monitoring the CDC Heads Up Concussion training.
Safe SportGotsoccer integration – Club Management • SafeSport training is divided into 3 courses. • Volunteer may stop and resume the course at a later time. • Each course takes approximately 20-30 minutes to complete. • Once volunteer has completed all 3 session of SafeSport, all accounts with the same first/last name and email will be updated.
Other Risk Management Considerations • Make sure your organization has a Child Find (Lost Child) policy and facility lock-down procedures. • Staff / Board members present when complex is open. • Visit the OSA website at www.oksoccer.com for additional resources for Goal Safety, Heat & Hydration Guidelines, Lightning Action Plan and concussion information. • Club and Team websites –Be careful with any public access pages - do not post pictures with players named; do not post rosters or addresses; do not list hobbies and interests, use secure logins for members, especially if posting schedules, field locations, and any other information that could be used to identify, locate, or even abduct players.
Risk Management Contacts • Cassie Martin– Director of Business Services 918-627-2663, ext 10 or cassie@oksoccer.com • Mike Naumann – VP Risk Management mike@oksoccer.com www.oksoccer.com
