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Collaborative Archival Description – Challenges and Directions

Collaborative Archival Description – Challenges and Directions. Masha Zolotarevsky Yad Tabenkin Archives 15.11.2011. User Oriented Approach.

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Collaborative Archival Description – Challenges and Directions

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  1. Collaborative Archival Description – Challenges and Directions Masha Zolotarevsky Yad Tabenkin Archives 15.11.2011

  2. User Oriented Approach In the second half of the 20th century, archives went through a conceptual change in which access and usage of the archival materials has been given special emphasis. “We must begin to learn systematically, not impressionistically as is our present tendency, who our users are; what kind of projects they pursue; in what time frames, and under what sponsorship; and, most importantly, how they approach records. Put another way, we must begin to think of archives administration as client centered, not materials-centered". T. Elsie Freeman, "In the Eye of the Beholder: Archives Administration from the User's Point of View." American Archivist 47 (1984) p. 112

  3. Israeli Archives Network (IAN) From Users’ point of view Accessibility to archival materials in various Israeli archives Standardized interfaces Standardized finding aids Access to various digital resources Knowledge sharing for network users

  4. Israeli Archives Network (IAN) From Archives’ Point of View Tools for collaborative finding aids Information system for managing archival materials Centralized management of digital resources Increased access to archival materials Knowledge sharing between various archives and archivists

  5. Centralized Management of Archival Materials Standard archival description Use of international descriptive standards Best practices Collaborative tools

  6. ICA’s Standard ISAD(G) What? International standard that provides rules and principles for archival description. The standard deals with various materials of archival description and includes 26 descriptive elements.

  7. ICA’s Standard ISAD(G) Why? To use rules that are based on archival practice To induce uniform description To provide options for national and international exchange of descriptive information

  8. ICA’s Standard ISAD(G) How? Creating elements essential for information sharing Labeling descriptive fields according to the standard Preparing for the creating of finding aids according to the EAD Example of Institute for the Research of Religious Zionism

  9. ICA’s Standard ISDIAH What? International standard that provides rules for description of institutions with archival holdings.

  10. ICA’s Standard ISDIAH Why? To describe institutions as units within an archival descriptive system; To serve as a standardized access point for institutions with archival holdings, within a directory, archival information system or network To document relationships between institutions and between those entities and the archives they hold

  11. ICA’s Standard ISDIAH How? Creating description of archival institution according to ISDIAH rules The examples from the standard

  12. ICA’s Standard ISAAR(CPF) What? International standard for creation of authority records for corporate bodies, persons, and families

  13. ICA’s Standard ISAAR(CPF) Why? To provide the users with common access points - proper names of people and organizations To create authorized sources To link between names and the relevant archival materials

  14. ICA’s Standard ISAAR(CPF) How? Collaborating between archives in creating authority records Preparing for the creation of authority files according to the EAC

  15. Collaboration with the General Public Photo description Yad va-Shem Google Image Labeler Archival description YourArchives Knowledge sharing YourArchives Discussion group such as Axis History Forum

  16. Questions?

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