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Chairing Meetings More Successfully

Chairing Meetings More Successfully. Before the Meeting. Why are you having the meeting? What end result do you want from it? What will you discuss at it? Do you want speakers?. Before the Meeting. Do you need to get more information to inform the discussion?

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Chairing Meetings More Successfully

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  1. Chairing Meetings More Successfully

  2. Before the Meeting • Why are you having the meeting? • What end result do you want from it? • What will you discuss at it? • Do you want speakers? CHAIRING MEETINGS MORE SUCCESSFULLY

  3. Before the Meeting • Do you need to get more information to inform the discussion? • Do you want to ask someone to prepare an introduction? • Do you want to distribute any information in advance of the meeting?  CHAIRING MEETINGS MORE SUCCESSFULLY

  4. Today’s Agenda • An agenda is a list of things you want to discuss in your meeting. It helps in planning, chairing and timing. • Agenda : • Route to meeting objectives. • Don’t try to do too much. • Be Specific. CHAIRING MEETINGS MORE SUCCESSFULLY

  5. At the Start of the Meeting • Everyone should feel comfortable, welcome, included and informed in speaking and putting their point of view. CHAIRING MEETINGS MORE SUCCESSFULLY

  6. Chairing the Meeting • Getting through business on time: • Clear agenda • Watch the time • Stick to the agenda item under discussion • Stop private conversations CHAIRING MEETINGS MORE SUCCESSFULLY

  7. Involving everyone: • Encouraging quiet participants • Stop people from talking too long • Be firm and consistent but not aggressive • Listen carefully to what people are saying CHAIRING MEETINGS MORE SUCCESSFULLY

  8. Reaching decisions: • Jot down key points • Silence vs. agreement • Decide WHO will execute the taken decisions • Summarize different points of views CHAIRING MEETINGS MORE SUCCESSFULLY

  9. Dealing with difficult people: • Be firm and consistent • Avoid repetition • Stop criticizing • Ask for suggestions CHAIRING MEETINGS MORE SUCCESSFULLY

  10. How did the meeting go? • Feedback • Suggestion forms • Comment forms CHAIRING MEETINGS MORE SUCCESSFULLY

  11. Skills of a chairperson • Impartiality • Assertiveness • Staying on course • Summarizing CHAIRING MEETINGS MORE SUCCESSFULLY

  12. Some dos and donts • Do • Introduce yourself, maybe new members or others observing don't know who you are • Make everyone feel comfortable • Enjoy yourself CHAIRING MEETINGS MORE SUCCESSFULLY

  13. Don't • Talk too much • Assume everyone has the same knowledge or knows what you are talking about • Take sides • Become a participant of the discussion CHAIRING MEETINGS MORE SUCCESSFULLY

  14. Manipulate the meeting towards your own agenda • Criticise the values and ideas of others • Force your own ideas on the meeting. If necessary have someone else chair the meeting so you can take part • Make decisions for the members without asking them for agreement… CHAIRING MEETINGS MORE SUCCESSFULLY

  15. Thank you. CHAIRING MEETINGS MORE SUCCESSFULLY

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