1 / 10

Methods of Author Outreach to Promote Policy Compliance

Methods of Author Outreach to Promote Policy Compliance. Beck Reitmeyer. SLAC Publication Policy: “...ensuring that the written results of our work are properly tracked, collected, and organized...”. Terminology and History.

vivien
Download Presentation

Methods of Author Outreach to Promote Policy Compliance

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Methods of Author Outreachto Promote Policy Compliance Beck Reitmeyer SLAC Publication Policy:“...ensuring that the written results of our work are properly tracked, collected, and organized...”

  2. Terminology and History Terms: Preprint (Full text) / Reprint (Announcement only)Normal / Leak • FY1998: Introduced Reprint numbers • FY2001: Started leak clean-up program • FY2003: Introduced Author Outreach program • FY2004: Completed main leak clean-up, now maintenance only. Author Outreachprogram continuing. Methods of Author Outreach Reitmeyer

  3. Initial Analysis ofLeaked Documents Period: through September 2003 Source data: TechPubs Publications database – 2469 leak records • Leaked publications (articles): 2440 • Source: • 47% from Journals • 45% from Conferences or joint Journal/Conference books • Who: • 20% Collaborations (collaborations = only 11% of total papers) • 80% Individuals • Leaked reports (books, proceedings, etc.): 29 • 55% (16) were Theses Methods of Author Outreach Reitmeyer

  4. Author Outreach: Goals • Education: • Who is a SLAC author?everyone! • What do I need to do with my paper?register and submit! • Where do I register/submit my paper? idoc online registration system • Why do I need to do it?the publication policy! • Compliance with policy / Fewer leaked papers Methods of Author Outreach Reitmeyer

  5. Author Outreach: Audiences • All authors(Not only physics, but also safety, computing, etc.) • Conference authors • Collaboration authors • Graduate students Methods of Author Outreach Reitmeyer

  6. Outreach to Grads • NOW • Quarterly e-mail reminder...Goes to all current students and advisors • Web page for more information • FUTURE • Update Graduate Student Relevancy Form – students acknowledge that they have received a copy of the Publication Policy and will follow it. Methods of Author Outreach Reitmeyer

  7. Outreach to Collaborations • NOW • In progress: Publications Agreements...TechPubs has collection, other collaborations link to it • FUTURE • Tracking down the rest of the collaborations • Publications Matrix Methods of Author Outreach Reitmeyer

  8. Outreach for Conferences • NOW • For SLAC conferences: • Reminder on author instructions to get a document number from your home institution • Acknowledgement of SLAC document number on notification form • E-mail all SLAC attendees with a reminder • Include other document numbers if we get them • FUTURE • JACoW system: Conference editors e-mail all contributors from a single institution Methods of Author Outreach Reitmeyer

  9. Outreach to All Authors • NOW • Pub Week!(not bar hopping)Prizes, surveys, TIP articles,posters, calendars... • Reminder cards • Revamped interest categories – from 6 to 24 • Reminder e-mails to authors who have registered but not submitted a paper • FUTURE • Redesign of the TechPubs Help Pages • Controlled vocabulary list Methods of Author Outreach Reitmeyer

  10. Success So Far It’s early! Only been in place for about 17 months. Can check on the first FY (2004): 32% increase in author-registered preprints 19% decrease in the total numberof leaked papers Methods of Author Outreach Reitmeyer

More Related