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Enhancing HUD's LIHTC Data Collection Process

Learn the importance of submitting complete and quality data for LIHTC projects. Understand the process, common errors, and guidelines for accuracy. Receive technical assistance to improve data collection.

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Enhancing HUD's LIHTC Data Collection Process

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  1. January 2014 TRACS Industry Meeting HUD’s LIHTC Data CollectionImproving Completeness and QualityJanuary 14, 2014 Michael Hollar Senior Economist U.S. Department of Housing and Urban Development

  2. Collection of 2012 LIHTC Data Importance of Submitting Complete & Quality Data Assessment of 2012 Data Schedule for 2013 Data Technical Assistance from HUD

  3. HUD’s LIHTC Data CollectionImproving Completeness and Quality • Importance of submitting complete & quality data. • Provide a clear picture of program for legislators. • GAO Report criticizing HUD’s efforts (GAO-13-66) • LIHTC: Agencies Implemented Changes Enacted in 2008, but Project Data Collection Could Be Improved • “The Department of Housing and Urban Development (HUD) voluntarily compiles the largest public database on LIHTC projects, but the data it collects from HFAs are incomplete. Despite HUD efforts to improve its data collection process, the database may undercount projects, in part because HUD did not follow up on potentially incomplete information.” • Inform Federal alignment efforts. • Potential savings from reducing regulatory burden.

  4. HUD’s LIHTC Data Collection • Completeness of 2012 Data • Timeliness: • 65% of HFAs submitted by first week in Oct. • 90% of HFAs submitted by end of Nov.

  5. HUD’s LIHTC Data Collection • Completeness of 2012 Data • Submitted: • 1.64 million units (~85%) • 2.80 million Individuals

  6. HUD’s LIHTC Data Collection • Completeness of 2012 Data • Unit Identifiers: • Complete Address: 12% missing • 20% non-geocodable to tract • PIN: 8% missing • BIN: 5% missing

  7. HUD’s LIHTC Data Collection • PIN and BIN : • PIN / State ID: consistency b/n tenant and property forms • (Tenant Form ‘PIN’ = Property Form ‘State ID’) • BIN: HUD requires IRS official format. • IRS Notice 88-91: “The BIN will consist of a two character state designation (identical to a postal state abbreviation) followed by a two digit designation representing the year the credit is allocated, and a five digit numbering designation. For example, the identification number for one of 25 buildings allocated a credit in 1987 by the Connecticut Housing Finance Authority (the only housing credit allocating agency in the state) might read CT-87-00023.”

  8. HUD’s LIHTC Data Collection • Address: • IRS collects BUILDING address; • HUD collects UNIT address. • USPS Standard: • Publication 28 - Postal Addressing Standards: • http://pe.usps.gov/text/pub28 • No punctuation (periods, commas, slashes, hyphens, etc.) • Example: 1500 E Main St • Unit Numbers should not be in Street field.

  9. HUD’s LIHTC Data Collection • Common Address Errors: • Missing Information: street, city and/or zip • Multiple Addresses: 111-113 ANDERSON PARKWAY • 61, 63, 65 Holiday Drive • Missing street number: OLD CHESIRE TURNPIKE • Apt. # (or range) in Street Field: 437 Manor Road Apts. 9-16 • Extra Info: BUILDING 4 OF 23 98 ORCHARD ROAD • Not Really a City: “X” or “-” • Wrong State: AL as default

  10. HUD’s LIHTC Data Collection • Completeness of 2012 Data • Income/Rent Information:

  11. HUD’s LIHTC Data Collection • Completeness of 2012 Data • Household Information:

  12. HUD’s LIHTC Data Collection • Prior to submitting remove: • Market Rate Units • “Test” Units • Tenants who moved out prior to December • Include: • Vacant Units • All members of household • Tenant information submitted to other HUD systems

  13. HUD’s LIHTC Data Collection • Collection of 2013 Data • No changes to collection form. • MITS/NAHMA standard v3.1 (as of 12/13/13) incorporated previous changes. • Submission due dates staggered in September. • May submit as early as June.

  14. Schedule • Submission Due Dates • States beginning with A – H: Week of Sept 1. • I – M: Week of Sept 8. • N – P: Week of Sept 15. • Q – Z: Week of Sept 22.

  15. HUD’s LIHTC Data CollectionImproving Completeness and Quality • Technical Assistance from HUD: • New Funds for Technical Assistance through OneCPD • OneCPD provides technical assistance to CPD grantees. • www.OneCPD.info • How to request technical assistance? • Identify specific need related to LIHTC data collection. • For example, training property managers or cleaning data. • Request assistance from HUD (e-mail or call Mike Hollar). • Work conducted by Abt or subcontractor.

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