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Comprehensive University Health and Safety Policy Guidelines

This guide provides detailed policies for ensuring health and safety in university settings, covering topics such as equipment precautions, laboratory safety, radiation, fieldwork activities, and more. It outlines the responsibilities of school heads, supervisors, safety advisers, and local safety committees, emphasizing the promotion of a positive safety culture. The guide also highlights consequences of accidents and the importance of compliance to avoid disruptions and costs.

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Comprehensive University Health and Safety Policy Guidelines

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  1. University Health and Safety Policy • Part 1 : Framework • Part 2 : General Precautions • Part 3 : Electrical Equipment • Part 4 : Mechanical Equipment • Part 5 : Chemical Laboratories • Part 6 : Biological Laboratories

  2. The Keynote Guide University Health and Safety Policy • Part 7.1 : Ionising Radiations • Part 7.2 : Non-Ionising Radiations • Part 7.3 : Laser Equipment • Part 8 : Fieldwork and Outdoor Activities

  3. School/Area Health and Safety Policy • Dovetail with the Core Policy • Highlight Specific Local Hazards • Detail Precautions and Controls • Subject to Regular Review • Central Monitoring

  4. Monitoring H&S Performance • School/area Self-Inspections • Accident and Ill Health Reporting • Internal/external audits • The School/area Safety Adviser • Annual School H&S Report

  5. University Health and Safety Committee Head of College Head of School Head of Division/Institute/Unit/etc. School/Institute Health and Safety Committee, Safety Adviser Head of Section/Research Group/PIs Individual Workers University Management Structure University Court

  6. Head of School “Heads of School, and managers of other equivalent autonomous Units, etc, are responsible…., to the University Court for the management of health and safety matters within the area of the University under their control. Heads of School (or equivalent) are required to ensure that local policies and practices for the effective management of health and safety, at School level and below, are in place and are published”. The Keynote Guide to the University Health and Safety Policy • Written Health and Safety Policy • Effectiveness of Policy – monitoring • Information, instruction, training, supervision • Appointment of School Safety Adviser

  7. Head of School Management of health and safety • Active and visible role in health and safety matters • Assignment of staff to health and safety responsibilities • Safety and specialist committees • Identification of hazards • Control of risk • Implementation and maintenance of control measures • Promotion of positive “Safety Culture”

  8. Central Guidance Management of health and safety “Heads of Schools (or equivalent), together with senior members of staff and school safety advisers, where appointed, are expected to take the initiative in promoting and monitoring the health and safety of all persons liable to be affected by school activities under their control” University Health and Safety Policy Part 1: 4.6 Heads of School

  9. Central Guidance Management of health and safety Supervisors “Those tasked with the supervision of staff or students, at whatever level, are required to give careful attention to the health and safety of those under their supervision and to ensure that appropriate precautions are taken. To fulfil its function, the degree of supervision must have reasonable regard to the level of training, experience and expertise of the employees or students being supervised” University Health and Safety Policy Keynote Guide

  10. Head of School Health and Safety Dept Local Safety Advisers Local Safety Committees School Staff and Students School Safety Adviser SSA

  11. Head of School should: • Formally appoint SSA • Formally appoint other specialists • Appoint suitably senior people – formally delegate duties and responsibilities to them • Allocate resources - time - financial • Support SSA and other “departmental” safety staff, wherever possible

  12. Consequences of Accidents • Serious injury or ill health to a colleague can be very distressing for all concerned, as well as extremely disruptive • HSE enforcement action may be far more disruptive than effort required to comply - Prohibition Notice - Criminal prosecution

  13. Insured/direct costs Injury Ill-health Damage £1 Uninsured/indirect costs Uninsured damage Research/Teaching delays Management time Loss of expertise Time spent on Legal Cases etc. £8 - £36 The Accident Iceberg

  14. Role of the Head of Division/Unit, PIs, etc. • Limited Statutory responsibility • Management responsibility- risk assessments- adequate supervision, including monitoring- training/competence • Visible role in promoting H&S matters

  15. To access the next part of the training course, training, please click the link below: Session 3: Training Return to Index Page

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